Georgia Institute of Technology
Administrative Professional Senior
Georgia Institute of Technology, Atlanta, Georgia, United States, 30383
Administrative Professional Senior
– Georgia Institute of Technology
About Us Georgia Tech prides itself on its technological resources, collaborations, high‑quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work‑life balance and is aware that attracting faculty may require meeting the needs of two careers.
Overview Georgia Tech is a top‑ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top‑ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech is a leading technology research university, known for its research awards and contributions across many fields.
Mission and Values
Students are our top priority.
We strive for excellence.
We thrive on diversity.
We celebrate collaboration.
We champion innovation.
We safeguard freedom of inquiry and expression.
We nurture the well‑being of our community.
We act ethically.
We are responsible stewards.
Department Information The EI2 Global (formerly Innovation Ecosystems) helps governments, communities, foundations, entrepreneurs, and small businesses foster value creation by applying innovative ideas, technology, and policy to initiatives focused on economic growth. Areas of expertise include entrepreneurial ecosystem development, business incubation and commercialization, strategic planning, and economic sustainability.
Job Summary Provide high‑level, specialized administrative services within a campus unit, usually in direct support of unit management. The position typically encompasses organization of office services within the area, including coordination of calendars, meetings, events, budget administration, procurement, and report preparation. The role may provide work coordination and supervision to lower‑level administrative personnel within the unit. Interaction includes unit management and staff, vendors, and office visitors. The position may supervise lower‑level administrative staff.
Responsibilities
Prepare and manage department budget and generate associated reports.
Coordinate payroll and HR related functions (time‑keeping, PSFs, paperwork processing, etc.).
Coordinate unit purchasing process; track and manage purchasing activities.
Originate and process correspondence, reports and other documentation.
Compile, organize and analyze data for use in reports; develop and maintain databases and records management systems.
Plan meetings and other events including scheduling, reservations, arrangements, etc.
Make travel arrangements for unit staff, management, and staff as directed.
Review and resolve complex administrative related questions and issues; recommend new or revised unit administrative procedures.
Provide training and ongoing work guidance (may include supervision) to administrative staff members as required.
Perform other duties as assigned.
Educational Requirements High school diploma, GED certificate, or vocational school diploma
Required Experience Six to eight years of job‑related experience.
Preferred Qualifications
Preferred Education: Bachelor’s degree.
Preferred Experience: Excellent data entry skills; higher education experience is a plus.
Skills, Knowledge, & Abilities This job requires advanced skills in general office administration, including budget administration, unit‑level procurement processing, document production and management, records management, event management, problem solving, and office organization. Skill in use of advanced office and financial related computer applications is required.
USG Core Values The University System of Georgia is comprised of its 26 institutions of higher education and learning and the System Office. The USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Equal Employment Opportunity The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities. Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia (USG) and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.
Other Information Salary range:
$19.58 – $27.17 hourly
Location:
Atlanta, GA
Job grade:
A6 – This is a supervisory position.
This position does not have any financial responsibilities. It will not be required to drive. This role is considered a position of trust. The position requires a purchasing card (P‑Card). This position may travel 1% – 24% of the time. This position does not require security clearance.
Additional duties include:
Process/authorize trainer credentials.
Support training programs, including printing materials, sending out certificates, and securing training locations.
Utilize a purchasing card.
Travel: 1–2 trips per year.
Background Check A successful candidate must be able to pass a background check, which will include a credit check. Please visit http://policylibrary.gatech.edu/employment/pre-employment-screening
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Administrative – Higher Education
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– Georgia Institute of Technology
About Us Georgia Tech prides itself on its technological resources, collaborations, high‑quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work‑life balance and is aware that attracting faculty may require meeting the needs of two careers.
Overview Georgia Tech is a top‑ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top‑ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech is a leading technology research university, known for its research awards and contributions across many fields.
Mission and Values
Students are our top priority.
We strive for excellence.
We thrive on diversity.
We celebrate collaboration.
We champion innovation.
We safeguard freedom of inquiry and expression.
We nurture the well‑being of our community.
We act ethically.
We are responsible stewards.
Department Information The EI2 Global (formerly Innovation Ecosystems) helps governments, communities, foundations, entrepreneurs, and small businesses foster value creation by applying innovative ideas, technology, and policy to initiatives focused on economic growth. Areas of expertise include entrepreneurial ecosystem development, business incubation and commercialization, strategic planning, and economic sustainability.
Job Summary Provide high‑level, specialized administrative services within a campus unit, usually in direct support of unit management. The position typically encompasses organization of office services within the area, including coordination of calendars, meetings, events, budget administration, procurement, and report preparation. The role may provide work coordination and supervision to lower‑level administrative personnel within the unit. Interaction includes unit management and staff, vendors, and office visitors. The position may supervise lower‑level administrative staff.
Responsibilities
Prepare and manage department budget and generate associated reports.
Coordinate payroll and HR related functions (time‑keeping, PSFs, paperwork processing, etc.).
Coordinate unit purchasing process; track and manage purchasing activities.
Originate and process correspondence, reports and other documentation.
Compile, organize and analyze data for use in reports; develop and maintain databases and records management systems.
Plan meetings and other events including scheduling, reservations, arrangements, etc.
Make travel arrangements for unit staff, management, and staff as directed.
Review and resolve complex administrative related questions and issues; recommend new or revised unit administrative procedures.
Provide training and ongoing work guidance (may include supervision) to administrative staff members as required.
Perform other duties as assigned.
Educational Requirements High school diploma, GED certificate, or vocational school diploma
Required Experience Six to eight years of job‑related experience.
Preferred Qualifications
Preferred Education: Bachelor’s degree.
Preferred Experience: Excellent data entry skills; higher education experience is a plus.
Skills, Knowledge, & Abilities This job requires advanced skills in general office administration, including budget administration, unit‑level procurement processing, document production and management, records management, event management, problem solving, and office organization. Skill in use of advanced office and financial related computer applications is required.
USG Core Values The University System of Georgia is comprised of its 26 institutions of higher education and learning and the System Office. The USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Equal Employment Opportunity The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities. Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia (USG) and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.
Other Information Salary range:
$19.58 – $27.17 hourly
Location:
Atlanta, GA
Job grade:
A6 – This is a supervisory position.
This position does not have any financial responsibilities. It will not be required to drive. This role is considered a position of trust. The position requires a purchasing card (P‑Card). This position may travel 1% – 24% of the time. This position does not require security clearance.
Additional duties include:
Process/authorize trainer credentials.
Support training programs, including printing materials, sending out certificates, and securing training locations.
Utilize a purchasing card.
Travel: 1–2 trips per year.
Background Check A successful candidate must be able to pass a background check, which will include a credit check. Please visit http://policylibrary.gatech.edu/employment/pre-employment-screening
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Administrative – Higher Education
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