McNicholas & Associates
For more than 25 years, McNicholas & Associates has delivered trusted public relations and public affairs consulting to many of Florida’s most prominent businesses and organizations. We are seeking a highly organized, detail-driven professional to serve as our Office Manager & Bookkeeper.
This role is central to the daily operations of our business. You will work closely with leadership and a team of talented professionals in a fast-paced, collaborative environment.
If you enjoy owning your responsibilities, keeping operations running smoothly, and ensuring the financials are accurate and up-to-date, this is a great opportunity.
Key Responsibilities
Bookkeeping & Financial Management
Manage company ledger including all daily entries, chart of accounts maintenance, and monthly closeout.
Process accounts payable and accounts receivable.
Process payroll and maintain compliance with company policies.
Prepare weekly finance reports and regular projections for leadership.
Monitor multiple bank accounts and daily cash flow.
Perform regular account reconciliations across all accounts.
Assist management with administrative tasks to support efficiency.
Office Management & Administrative Support
Serve as point of contact for office vendors, maintenance providers, and routine service schedules.
Oversee office supply inventory, place orders and maintain backstock.
Coordinate travel and lodging for staff and visiting clients as needed.
Assist with meeting scheduling, conference calls, and general office organization.
Support leadership with special projects, document preparation, and administrative tasks.
Qualifications
3+ years of experience in bookkeeping, accounting support, or office management.
Proficiency in QuickBooks Online (required) and Microsoft Office Suite.
Experience managing payroll, AP/AR, and routine reconciliations.
Familiarity with Excel/Google Sheets, online payroll tools, and cloud-based systems.
Excellent organizational skills with the ability to multitask in a fast-paced environment.
Strong communication skills and professionalism with vendors, clients, and team members.
Discretion and confidentiality in handling company and financial information.
What We Offer
On-site position based in Palm Beach Gardens, Florida
Competitive salary range: $55,000 - $75,000, depending on experience.
Comprehensive benefits package, including medical, dental, vision, and 401k
Collaborative, supportive team that values accuracy, commitment, and initiative.
Referrals increase your chances of interviewing at McNicholas & Associates by 2x
Seniority level Mid-Senior level
Employment type Full-time
Job function Administrative
Industry Public Relations and Communications Services
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This role is central to the daily operations of our business. You will work closely with leadership and a team of talented professionals in a fast-paced, collaborative environment.
If you enjoy owning your responsibilities, keeping operations running smoothly, and ensuring the financials are accurate and up-to-date, this is a great opportunity.
Key Responsibilities
Bookkeeping & Financial Management
Manage company ledger including all daily entries, chart of accounts maintenance, and monthly closeout.
Process accounts payable and accounts receivable.
Process payroll and maintain compliance with company policies.
Prepare weekly finance reports and regular projections for leadership.
Monitor multiple bank accounts and daily cash flow.
Perform regular account reconciliations across all accounts.
Assist management with administrative tasks to support efficiency.
Office Management & Administrative Support
Serve as point of contact for office vendors, maintenance providers, and routine service schedules.
Oversee office supply inventory, place orders and maintain backstock.
Coordinate travel and lodging for staff and visiting clients as needed.
Assist with meeting scheduling, conference calls, and general office organization.
Support leadership with special projects, document preparation, and administrative tasks.
Qualifications
3+ years of experience in bookkeeping, accounting support, or office management.
Proficiency in QuickBooks Online (required) and Microsoft Office Suite.
Experience managing payroll, AP/AR, and routine reconciliations.
Familiarity with Excel/Google Sheets, online payroll tools, and cloud-based systems.
Excellent organizational skills with the ability to multitask in a fast-paced environment.
Strong communication skills and professionalism with vendors, clients, and team members.
Discretion and confidentiality in handling company and financial information.
What We Offer
On-site position based in Palm Beach Gardens, Florida
Competitive salary range: $55,000 - $75,000, depending on experience.
Comprehensive benefits package, including medical, dental, vision, and 401k
Collaborative, supportive team that values accuracy, commitment, and initiative.
Referrals increase your chances of interviewing at McNicholas & Associates by 2x
Seniority level Mid-Senior level
Employment type Full-time
Job function Administrative
Industry Public Relations and Communications Services
#J-18808-Ljbffr