Swoon
PMO Operations Analyst / Program Operations Analyst
Confidential client
Industry Leader in Utilities Location
Hybrid Schedule: Onsite:
TuesdayThursday (8:00 AM 5:00 PM) Remote:
Monday & Friday
Local candidates only.
This role requires onsite presence in Oakland. Type:
Contract Duration:
12 months
(with strong potential for extension) Pay Rate:
$83/hour (W2) Start Date:
ASAP
Role Overview
Our client, a leader in the Utilities industry, is seeking a
PMO Operations Analyst
to support a large-scale, enterprise-level transformation program. This role will partner closely with PMO leadership to provide visibility into
program execution, resource management, financial tracking, contracts, and dependencies . This position is ideal for a professional who thrives in a
fast-paced, high-visibility environment , enjoys managing multiple priorities, and is comfortable working across teams and vendors. Key Responsibilities Program Execution & Reporting
Support weekly and monthly program status meetings. Prepare and maintain execution metrics, dashboards, and reports. Provide accurate visibility into overall
program health , including schedule, cost, and resources.
PMO Operations & Coordination
Support
resource management , including onboarding and offboarding activities. Coordinate access, tools, laptops, and system permissions. Ensure accuracy of start/end dates, billability, and forecasting data.
Contract & Procurement Support
Assist with administration of
Statements of Work (SOWs), change orders, and invoicing . Review and validate contract language (no rate or term negotiation). Partner with procurement and external vendors to ensure timely processing. Identify and help manage dependencies across multiple projects and workstreams. Proactively flag potential conflicts and coordinate with SMEs to resolve issues. Support alignment of timelines across initiatives.
Communication & Executive Support
Develop and update executive-level presentations and materials. Support and facilitate large meetings, town halls, and leadership sessions. Communicate complex information clearly and concisely.
Ad Hoc PMO Support
Provide ongoing support to PMO leadership as program priorities evolve. Assist with process improvements, new metrics, and reporting needs.
Required Qualifications
710+ years of experience in
PMO, Program Operations, or IT Program Support
roles. Experience supporting
large-scale, enterprise programs . Experience using
Jira
or similar project tracking tools. Exposure to
contract and procurement support
processes. Strong written and verbal communication skills. High attention to detail with the ability to manage multiple priorities.
Preferred
Experience in
Utilities , Energy, Oil & Gas, or other asset-intensive industries. Exposure to
ERP implementations
(SAP, Oracle, Workday, PeopleSoft, etc.). Experience with tools such as
PowerBI, MS Project, SharePoint . Experience working with multiple vendors or consulting partners.
Key Soft Skills
Highly organized, adaptable, and comfortable with changing priorities. Confident communicating with large audiences and senior leadership. Proactive problem-solver with strong analytical skills. Able to connect details across complex, cross-functional environments.
Seniority level
Associate
Employment type
Temporary
Job function
Project Management
Inferred Benefits
Medical insurance Vision insurance
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Confidential client
Industry Leader in Utilities Location
Hybrid Schedule: Onsite:
TuesdayThursday (8:00 AM 5:00 PM) Remote:
Monday & Friday
Local candidates only.
This role requires onsite presence in Oakland. Type:
Contract Duration:
12 months
(with strong potential for extension) Pay Rate:
$83/hour (W2) Start Date:
ASAP
Role Overview
Our client, a leader in the Utilities industry, is seeking a
PMO Operations Analyst
to support a large-scale, enterprise-level transformation program. This role will partner closely with PMO leadership to provide visibility into
program execution, resource management, financial tracking, contracts, and dependencies . This position is ideal for a professional who thrives in a
fast-paced, high-visibility environment , enjoys managing multiple priorities, and is comfortable working across teams and vendors. Key Responsibilities Program Execution & Reporting
Support weekly and monthly program status meetings. Prepare and maintain execution metrics, dashboards, and reports. Provide accurate visibility into overall
program health , including schedule, cost, and resources.
PMO Operations & Coordination
Support
resource management , including onboarding and offboarding activities. Coordinate access, tools, laptops, and system permissions. Ensure accuracy of start/end dates, billability, and forecasting data.
Contract & Procurement Support
Assist with administration of
Statements of Work (SOWs), change orders, and invoicing . Review and validate contract language (no rate or term negotiation). Partner with procurement and external vendors to ensure timely processing. Identify and help manage dependencies across multiple projects and workstreams. Proactively flag potential conflicts and coordinate with SMEs to resolve issues. Support alignment of timelines across initiatives.
Communication & Executive Support
Develop and update executive-level presentations and materials. Support and facilitate large meetings, town halls, and leadership sessions. Communicate complex information clearly and concisely.
Ad Hoc PMO Support
Provide ongoing support to PMO leadership as program priorities evolve. Assist with process improvements, new metrics, and reporting needs.
Required Qualifications
710+ years of experience in
PMO, Program Operations, or IT Program Support
roles. Experience supporting
large-scale, enterprise programs . Experience using
Jira
or similar project tracking tools. Exposure to
contract and procurement support
processes. Strong written and verbal communication skills. High attention to detail with the ability to manage multiple priorities.
Preferred
Experience in
Utilities , Energy, Oil & Gas, or other asset-intensive industries. Exposure to
ERP implementations
(SAP, Oracle, Workday, PeopleSoft, etc.). Experience with tools such as
PowerBI, MS Project, SharePoint . Experience working with multiple vendors or consulting partners.
Key Soft Skills
Highly organized, adaptable, and comfortable with changing priorities. Confident communicating with large audiences and senior leadership. Proactive problem-solver with strong analytical skills. Able to connect details across complex, cross-functional environments.
Seniority level
Associate
Employment type
Temporary
Job function
Project Management
Inferred Benefits
Medical insurance Vision insurance
#J-18808-Ljbffr