University of Miami
Contract Specialist 1
Full‑time Contract Specialist in the University of Miami/UHealth Supply Chain Department, located in Hialeah, FL.
The Contract Specialist 1 assists in the preparation of contractual provisions and the administration of contract proposals to ensure compliance, evaluates contract compliance, advises others on contractual rights and obligations, and establishes system codes and tests functions to maintain supplier data, accounts, cost centers, and other pertinent information for daily operations.
Core Responsibilities
Participates in the development and fulfillment of contract requirements in the purchase or sale/delivery of equipment, materials, products, or services.
Evaluates contract compliance and advises others on contractual rights and obligations.
Requests or approves amendments to contract terms or contract extensions.
Reviews new and/or continuing contract and service agreements to ensure the terms comply with legal guidelines, contracting principles, and cost constraints.
Helps Purchasing and suppliers on technical issues.
Assists in the preparation of contractual provisions and the administration of contract proposals.
Researches federal, state, and local laws and requirements and their effect on bids, agreements, and contracts.
Conducts contract analysis and supports modifications to contracts as needed.
Advises on the creation of policies, procedures, and clauses to conformance term language to improve efficiency and effectiveness of the contract development process.
Works with the legal department as needed to conform term language and draft complex contracts and agreements.
Utilizes price and cost analysis techniques to support the development of cost‑related sections of solicitation documents.
Adheres to University and unit‑level policies and procedures and safeguards University assets.
Department Specific Functions
Assist in drafting, reviewing, and negotiating standard contracts related to administrative, business support, IT, HR, Revenue Cycle, and professional services, escalating complex items to senior staff as needed.
Collaborate with internal departments (Revenue Cycle, HR, Legal, IT, Risk Management, Finance) to ensure contract terms align with institutional policies.
Coordinate the contract intake process via platforms such as Conga or Workday.
Maintain contract files, track key dates, and monitor renewal timelines within contract management systems.
Provide support for RFPs, benchmarking activities, and vendor evaluations.
Prepare, organize, and maintain accurate records and documentation to support audits and internal reviews.
Provide basic guidance to departments on contracting procedures and direct them to appropriate resources when needed.
Perform other duties as assigned.
This list of duties and responsibilities is not intended to be all‑inclusive and may be expanded to include other duties or responsibilities as necessary.
Qualifications CORE QUALIFICATIONS
Bachelor’s degree in a relevant field.
Minimum 1 year of relevant experience.
Knowledge, Skills And Attitudes
Skill in collecting, organizing, and analyzing data.
Ability to recognize, analyze, and solve a variety of problems.
Ability to exercise sound judgment in making critical decisions.
Ability to maintain effective interpersonal relationships.
Any relevant education, certifications and/or work experience may be considered.
The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
The University of Miami is an Equal Opportunity Employer. Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Additional information is available upon request.
Job Status: Full time
Employee Type: Staff
Pay Grade: H8
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The Contract Specialist 1 assists in the preparation of contractual provisions and the administration of contract proposals to ensure compliance, evaluates contract compliance, advises others on contractual rights and obligations, and establishes system codes and tests functions to maintain supplier data, accounts, cost centers, and other pertinent information for daily operations.
Core Responsibilities
Participates in the development and fulfillment of contract requirements in the purchase or sale/delivery of equipment, materials, products, or services.
Evaluates contract compliance and advises others on contractual rights and obligations.
Requests or approves amendments to contract terms or contract extensions.
Reviews new and/or continuing contract and service agreements to ensure the terms comply with legal guidelines, contracting principles, and cost constraints.
Helps Purchasing and suppliers on technical issues.
Assists in the preparation of contractual provisions and the administration of contract proposals.
Researches federal, state, and local laws and requirements and their effect on bids, agreements, and contracts.
Conducts contract analysis and supports modifications to contracts as needed.
Advises on the creation of policies, procedures, and clauses to conformance term language to improve efficiency and effectiveness of the contract development process.
Works with the legal department as needed to conform term language and draft complex contracts and agreements.
Utilizes price and cost analysis techniques to support the development of cost‑related sections of solicitation documents.
Adheres to University and unit‑level policies and procedures and safeguards University assets.
Department Specific Functions
Assist in drafting, reviewing, and negotiating standard contracts related to administrative, business support, IT, HR, Revenue Cycle, and professional services, escalating complex items to senior staff as needed.
Collaborate with internal departments (Revenue Cycle, HR, Legal, IT, Risk Management, Finance) to ensure contract terms align with institutional policies.
Coordinate the contract intake process via platforms such as Conga or Workday.
Maintain contract files, track key dates, and monitor renewal timelines within contract management systems.
Provide support for RFPs, benchmarking activities, and vendor evaluations.
Prepare, organize, and maintain accurate records and documentation to support audits and internal reviews.
Provide basic guidance to departments on contracting procedures and direct them to appropriate resources when needed.
Perform other duties as assigned.
This list of duties and responsibilities is not intended to be all‑inclusive and may be expanded to include other duties or responsibilities as necessary.
Qualifications CORE QUALIFICATIONS
Bachelor’s degree in a relevant field.
Minimum 1 year of relevant experience.
Knowledge, Skills And Attitudes
Skill in collecting, organizing, and analyzing data.
Ability to recognize, analyze, and solve a variety of problems.
Ability to exercise sound judgment in making critical decisions.
Ability to maintain effective interpersonal relationships.
Any relevant education, certifications and/or work experience may be considered.
The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
The University of Miami is an Equal Opportunity Employer. Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Additional information is available upon request.
Job Status: Full time
Employee Type: Staff
Pay Grade: H8
#J-18808-Ljbffr