University of Miami
Contract Specialist
The University of Miami/UHealth Department of Supply Chain invites applications for a Full‑Time Contract Specialist to work in Hialeah, FL. The Contract Specialist prepares contractual provisions, administers contract proposals, evaluates contract compliance, and advises stakeholders on contractual rights and obligations. The incumbent participates in the development and fulfillment of contract requirements for the purchase or sale/delivery of equipment, materials, products or services. Core Job Functions
Assists in the preparation of contractual provisions and the administration of contract proposals. Helps senior contract specialists to prepare bids and negotiate specifications with suppliers, partners or customers. Participates in the development and fulfillment of contract requirements in the purchase or sale/delivery of equipment, materials, products or services. Evaluates contract compliance and advises others on contractual rights and obligations. Requests or approves amendments to contract terms or contract extensions. Reviews new and/or continuing contract and service agreements to ensure the terms comply with legal guidelines, contracting principles, and cost constraints. Researches federal, state, and local laws and requirements and their effect on bids, agreements, and contracts. Adheres to University and unit‑level policies and procedures and safeguards University assets. Department Specific Functions
The Contract Specialist manages day‑to‑day administrative activities of the Contract Administration department, tracks agreements through the request‑to‑signature lifecycle, and provides reporting to the Director, Contract Administration. Coordinating and executing agreements for the Contract Administration team; interfacing with internal clients at all levels and external parties. Preparing summaries of agreements and salient terms prior to routing for signature. Researching transactional history to respond to client inquiries. Assisting with drafting contract documents and executive summaries. Supporting assignment of contracts to staff and maintaining electronic files, spreadsheets, and databases. Ensuring contracts are signed by appropriate parties and maintaining data integrity in the University’s contract management system. Preparing reports, documentation for meetings, scheduling, and handling correspondence. Maintaining strict confidentiality of contracting activities. Core Qualifications
Bachelor’s degree in a relevant field. Minimum 1 year of relevant experience (2 years preferred). Knowledge, Skills and Attitudes
Strong customer‑service orientation and effective communication with internal clients and external parties. Excellent organizational skills with the ability to multi‑task; detail‑oriented and committed to work quality and accuracy. Strong MS Office (Excel, Word, Outlook) and Adobe Acrobat skills. Strong English language skills, both written and oral. Ability to work under pressure and within time constraints. Previous experience in a similar position preferred. Strong analytical and organizational skills; skill in collecting, organizing and analyzing data. Ability to recognize, analyze, and solve a variety of problems; sound judgment in making critical decisions. Familiarity with AI tools relevant to contract administration (proficiency preferred). Benefits
The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more. Equal Opportunity Statement
The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.
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The University of Miami/UHealth Department of Supply Chain invites applications for a Full‑Time Contract Specialist to work in Hialeah, FL. The Contract Specialist prepares contractual provisions, administers contract proposals, evaluates contract compliance, and advises stakeholders on contractual rights and obligations. The incumbent participates in the development and fulfillment of contract requirements for the purchase or sale/delivery of equipment, materials, products or services. Core Job Functions
Assists in the preparation of contractual provisions and the administration of contract proposals. Helps senior contract specialists to prepare bids and negotiate specifications with suppliers, partners or customers. Participates in the development and fulfillment of contract requirements in the purchase or sale/delivery of equipment, materials, products or services. Evaluates contract compliance and advises others on contractual rights and obligations. Requests or approves amendments to contract terms or contract extensions. Reviews new and/or continuing contract and service agreements to ensure the terms comply with legal guidelines, contracting principles, and cost constraints. Researches federal, state, and local laws and requirements and their effect on bids, agreements, and contracts. Adheres to University and unit‑level policies and procedures and safeguards University assets. Department Specific Functions
The Contract Specialist manages day‑to‑day administrative activities of the Contract Administration department, tracks agreements through the request‑to‑signature lifecycle, and provides reporting to the Director, Contract Administration. Coordinating and executing agreements for the Contract Administration team; interfacing with internal clients at all levels and external parties. Preparing summaries of agreements and salient terms prior to routing for signature. Researching transactional history to respond to client inquiries. Assisting with drafting contract documents and executive summaries. Supporting assignment of contracts to staff and maintaining electronic files, spreadsheets, and databases. Ensuring contracts are signed by appropriate parties and maintaining data integrity in the University’s contract management system. Preparing reports, documentation for meetings, scheduling, and handling correspondence. Maintaining strict confidentiality of contracting activities. Core Qualifications
Bachelor’s degree in a relevant field. Minimum 1 year of relevant experience (2 years preferred). Knowledge, Skills and Attitudes
Strong customer‑service orientation and effective communication with internal clients and external parties. Excellent organizational skills with the ability to multi‑task; detail‑oriented and committed to work quality and accuracy. Strong MS Office (Excel, Word, Outlook) and Adobe Acrobat skills. Strong English language skills, both written and oral. Ability to work under pressure and within time constraints. Previous experience in a similar position preferred. Strong analytical and organizational skills; skill in collecting, organizing and analyzing data. Ability to recognize, analyze, and solve a variety of problems; sound judgment in making critical decisions. Familiarity with AI tools relevant to contract administration (proficiency preferred). Benefits
The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more. Equal Opportunity Statement
The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.
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