Aston Carter
This position is a Contract to Hire role based out of Whitestown, IN.
Responsibilities
Enter payroll and reconcile with payroll vendor.
Accounts‑receivable collections; communicate with customers requesting payment.
Enter accounts‑payable invoices and communicate with vendors.
Enter accounts‑receivable billings and change orders.
Reconcile cash balances each week.
Review cash requirements to ensure prompt payment of invoices.
Prepare and file monthly, quarterly, and annual tax returns.
Prepare monthly/yearly financial statement reconciliations.
Manage all company credit cards.
Enter job setup, reconcile, change orders, subcontractor setup, etc.
Maintain accurate and up‑to‑date project status schedules.
Generate weekly project status reports.
Provide support for permitting, research, and client relations.
Investigate and create project information documents for project bidding and costs.
Enter time and material data into Spectrum software for accurate client billing and report generation.
Coordinate with outsourced IT company for IT updates and maintenance.
Work on miscellaneous projects such as website maintenance, workflow streamlining, and automation.
Maintain and order office supplies.
Other tasks as assigned.
Qualifications
High school diploma or equivalent.
Prefer 1‑3 years of accounting or bookkeeping experience; associate or bachelor’s degree in accounting a plus.
Prior experience with project management and accounting software (QuickBooks Online Advanced) a plus.
Experience working in an Architectural Engineering Construction (AEC) position a plus.
Problem‑solving and critical‑thinking skills.
Excellent verbal and written communication skills.
Proficient in Microsoft Office 365 applications, especially Excel, Word, and PowerPoint.
Self‑motivation, punctuality, positive attitude, team and goal‑oriented.
Familiar with the construction industry and job cost reporting.
Knowledge of payroll and payroll tax reporting preferred.
Experience Level
Intermediate Level
Job Type & Location
Contract
Whitestown, IN
Pay And Benefits
Pay range: $23.00 - $28.00/hr.
Benefits may include:
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
Life Insurance (Voluntary Life & AD&D)
Short and long‑term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Eligibility requirements apply to some benefits and may depend on job classification and length of employment.
Benefits are subject to change and may be subject to specific elections, plan, or program terms.
Aston Carter provides world‑class corporate talent solutions and is an equal opportunity employer. We consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
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Responsibilities
Enter payroll and reconcile with payroll vendor.
Accounts‑receivable collections; communicate with customers requesting payment.
Enter accounts‑payable invoices and communicate with vendors.
Enter accounts‑receivable billings and change orders.
Reconcile cash balances each week.
Review cash requirements to ensure prompt payment of invoices.
Prepare and file monthly, quarterly, and annual tax returns.
Prepare monthly/yearly financial statement reconciliations.
Manage all company credit cards.
Enter job setup, reconcile, change orders, subcontractor setup, etc.
Maintain accurate and up‑to‑date project status schedules.
Generate weekly project status reports.
Provide support for permitting, research, and client relations.
Investigate and create project information documents for project bidding and costs.
Enter time and material data into Spectrum software for accurate client billing and report generation.
Coordinate with outsourced IT company for IT updates and maintenance.
Work on miscellaneous projects such as website maintenance, workflow streamlining, and automation.
Maintain and order office supplies.
Other tasks as assigned.
Qualifications
High school diploma or equivalent.
Prefer 1‑3 years of accounting or bookkeeping experience; associate or bachelor’s degree in accounting a plus.
Prior experience with project management and accounting software (QuickBooks Online Advanced) a plus.
Experience working in an Architectural Engineering Construction (AEC) position a plus.
Problem‑solving and critical‑thinking skills.
Excellent verbal and written communication skills.
Proficient in Microsoft Office 365 applications, especially Excel, Word, and PowerPoint.
Self‑motivation, punctuality, positive attitude, team and goal‑oriented.
Familiar with the construction industry and job cost reporting.
Knowledge of payroll and payroll tax reporting preferred.
Experience Level
Intermediate Level
Job Type & Location
Contract
Whitestown, IN
Pay And Benefits
Pay range: $23.00 - $28.00/hr.
Benefits may include:
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
Life Insurance (Voluntary Life & AD&D)
Short and long‑term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Eligibility requirements apply to some benefits and may depend on job classification and length of employment.
Benefits are subject to change and may be subject to specific elections, plan, or program terms.
Aston Carter provides world‑class corporate talent solutions and is an equal opportunity employer. We consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
#J-18808-Ljbffr