Construction Services Company
Finance Operations Specialist
Construction Services Company, Columbus, Ohio, United States, 43224
Job Description
Job Description
Job Title
: Finance & Operations Specialist (Project Billing, Reprting, Compliance & Vendor Partner Coordination)
Location
: Gahanna, OH – Hybrid (onsite & WFH)
Employment Type
: Full-Time
Compensation
: Based on Experience
Role Summary
:
We are seeking a highly self-sufficient Finance & Operations Specialist to support a fast paced, project-based construction services business.
This role sits at the intersection of project billing, operational reporting, compliance documentation, and vendor/partner coordination. The Finance & Operations Specialist is responsible for independently pulling, validating, synthesizing, and submitting financial and operational information across multiple systems and stakeholders.
This is not a clerical, assistant, or entry-level role. The ideal candidate is an experienced operator who can work with minimal direction, manage complex documentation requirements, and own work end-to-end in a dynamic environment.
Core Responsibilities
:
Project Billing & Invoicing
Pull and verify time and job data from company timekeeping systems
Validate reported hours and job information to support accurate billing
Create and manage invoices within QuickBooks
Prepare and submit complex billing packages as required by general contractors, including: Manual invoice preparation; Supporting documentation compilation; Entry and submission through GC- or client-specific billing platforms
Track billing status across multiple clients and projects
Follow up on outstanding invoices and resolve discrepancies prior to escalation
Maintain organized, audit-ready billing records
Contractor Time & Pay Distribution Reporting (Non-Payroll)
Generate contractor time and pay distribution reports from timekeeping systems
Validate accuracy of hours, job assignments, and reporting data
Prepare reports for owner review
Maintain organized records supporting contractor payments
Note: This role does not process payroll, issue payments, or manage HR payroll systems.
Project Reporting, Change Orders & Daily Plan Management
Review operational submissions from field teams, including daily plans, change orders, tickets and operational reports
Ensure submissions are complete, accurate, and properly documented
Clean up, validate, and format reporting prior to client submission
Submit finalized reporting through client- or GC-specific platforms
Manage reporting workflows across multiple technology systems Project Compliance & Documentation
Manage and track Certificates of Insurance (COIs)
Track and maintain prevailing wage documentation
Track and maintain project-specific compliance requirements
Utilize general contractor–specific platforms to meet documentation standards
Ensure all compliance materials are organized, current, and audit-ready
Vendor & External Partner Coordination
Manage vendor relationships from an administrative and documentation standpoint
Track vendor invoices and coordinate timely payment processing
Maintain organized vendor records and supporting documentation
Support coordination with external partners, including: CPA; Insurance providers; Legal counsel; HR or compliance consultants
Prepare and organize documentation requested by external partners
Maintain structured digital filing systems
Required Experience & Qualifications
Proven experience in project billing, invoicing, reporting, compliance, or vendor coordination
Experience in construction, facilities, or project-based environments strongly preferred
Demonstrated ability to work independently with minimal supervision
Strong organizational, analytical, and documentation skills
Ability to synthesize information across multiple systems and platforms
Comfort managing complex and evolving requirements
Ability to learn new systems and processes quickly
Strong written and verbal communication skills
High attention to detail with consistent follow-through
Critical Success Traits (Non-Negotiable)
This role requires someone who:
Owns tasks from start to finish without relying on others to complete work
Does not require repeated explanations once a process is documented
Brings structure, clarity, and accountability
Operates calmly in a fast-changing, high-responsibility environment
Understands that the back office exists to support field execution and client delivery
Anticipates issues instead of waiting for direction
What This Role Is Not
Not a payroll or HR role
Not a clerical or assistant position
Not suitable for someone who needs constant oversight
Not a slow-paced or rigid environment
This position plays a critical role in
Cash flow and billing accuracy
Client confidence and professionalism
Project compliance and reporting integrity
Vendor and partner relationship management
Operational visibility across active projects
The right person will be trusted with significant responsibility, autonomy, and impact.
#J-18808-Ljbffr
Job Title
: Finance & Operations Specialist (Project Billing, Reprting, Compliance & Vendor Partner Coordination)
Location
: Gahanna, OH – Hybrid (onsite & WFH)
Employment Type
: Full-Time
Compensation
: Based on Experience
Role Summary
:
We are seeking a highly self-sufficient Finance & Operations Specialist to support a fast paced, project-based construction services business.
This role sits at the intersection of project billing, operational reporting, compliance documentation, and vendor/partner coordination. The Finance & Operations Specialist is responsible for independently pulling, validating, synthesizing, and submitting financial and operational information across multiple systems and stakeholders.
This is not a clerical, assistant, or entry-level role. The ideal candidate is an experienced operator who can work with minimal direction, manage complex documentation requirements, and own work end-to-end in a dynamic environment.
Core Responsibilities
:
Project Billing & Invoicing
Pull and verify time and job data from company timekeeping systems
Validate reported hours and job information to support accurate billing
Create and manage invoices within QuickBooks
Prepare and submit complex billing packages as required by general contractors, including: Manual invoice preparation; Supporting documentation compilation; Entry and submission through GC- or client-specific billing platforms
Track billing status across multiple clients and projects
Follow up on outstanding invoices and resolve discrepancies prior to escalation
Maintain organized, audit-ready billing records
Contractor Time & Pay Distribution Reporting (Non-Payroll)
Generate contractor time and pay distribution reports from timekeeping systems
Validate accuracy of hours, job assignments, and reporting data
Prepare reports for owner review
Maintain organized records supporting contractor payments
Note: This role does not process payroll, issue payments, or manage HR payroll systems.
Project Reporting, Change Orders & Daily Plan Management
Review operational submissions from field teams, including daily plans, change orders, tickets and operational reports
Ensure submissions are complete, accurate, and properly documented
Clean up, validate, and format reporting prior to client submission
Submit finalized reporting through client- or GC-specific platforms
Manage reporting workflows across multiple technology systems Project Compliance & Documentation
Manage and track Certificates of Insurance (COIs)
Track and maintain prevailing wage documentation
Track and maintain project-specific compliance requirements
Utilize general contractor–specific platforms to meet documentation standards
Ensure all compliance materials are organized, current, and audit-ready
Vendor & External Partner Coordination
Manage vendor relationships from an administrative and documentation standpoint
Track vendor invoices and coordinate timely payment processing
Maintain organized vendor records and supporting documentation
Support coordination with external partners, including: CPA; Insurance providers; Legal counsel; HR or compliance consultants
Prepare and organize documentation requested by external partners
Maintain structured digital filing systems
Required Experience & Qualifications
Proven experience in project billing, invoicing, reporting, compliance, or vendor coordination
Experience in construction, facilities, or project-based environments strongly preferred
Demonstrated ability to work independently with minimal supervision
Strong organizational, analytical, and documentation skills
Ability to synthesize information across multiple systems and platforms
Comfort managing complex and evolving requirements
Ability to learn new systems and processes quickly
Strong written and verbal communication skills
High attention to detail with consistent follow-through
Critical Success Traits (Non-Negotiable)
This role requires someone who:
Owns tasks from start to finish without relying on others to complete work
Does not require repeated explanations once a process is documented
Brings structure, clarity, and accountability
Operates calmly in a fast-changing, high-responsibility environment
Understands that the back office exists to support field execution and client delivery
Anticipates issues instead of waiting for direction
What This Role Is Not
Not a payroll or HR role
Not a clerical or assistant position
Not suitable for someone who needs constant oversight
Not a slow-paced or rigid environment
This position plays a critical role in
Cash flow and billing accuracy
Client confidence and professionalism
Project compliance and reporting integrity
Vendor and partner relationship management
Operational visibility across active projects
The right person will be trusted with significant responsibility, autonomy, and impact.
#J-18808-Ljbffr