Vintti
We are seeking an Administrative Assistant, where you'll play a pivotal role in maintaining financial accuracy, ensuring payroll integrity, and upholding administrative discipline. Based in
Holbrook, New York , this on‑site position demands a proactive individual who is committed to executing tasks with precision and reliability, allowing the leadership and operational teams to perform without distractions or risks.
This role is critical in ensuring that the company operates efficiently and effectively. As the anchor of reliability, your work will directly contribute to the operational excellence and smooth functioning of the company. If you are detail‑oriented, proactive, and have a strong sense of ownership, we invite you to apply and become a trusted partner in our journey.
Key Responsibilities
Track and manage financial transactions accurately, ensuring timely processing of Accounts Payable and Receivable.
Execute weekly payment runs and reconcile bank accounts, credit cards, and expense reports monthly.
Maintain complete, organized, and current financial documentation in SAP.
Ensure payroll is processed accurately and on time, and manage employee files to be audit‑ready.
Oversee benefits, workers’ compensation, and insurance administration.
Handle administrative logistics for trade shows, including registrations, logistics, and payments.
Prevent administrative bottlenecks by managing office supplies and needs efficiently.
Protect leadership time by managing routine administrative tasks.
Requirements
Proven experience in bookkeeping and general accounting.
Proficiency in payroll and benefits administration, preferably using ADP.
Experience with ERP systems, with SAP being preferred.
Strong skills in Excel and Outlook.
Excellent documentation, filing, and process management capabilities.
Effective written and verbal communication skills.
Must be a U.S. Citizen.
Nice to Haves
Educational background in Administration, Accounting, or Human Resources.
5 or more years of work experience.
Experience in a manufacturing environment.
Seniority level Associate
Employment type Full‑time
Job function Administrative and Accounting/Auditing
Industries Staffing and Recruiting
Referrals increase your chances of interviewing at Vintti by 2x.
#J-18808-Ljbffr
Holbrook, New York , this on‑site position demands a proactive individual who is committed to executing tasks with precision and reliability, allowing the leadership and operational teams to perform without distractions or risks.
This role is critical in ensuring that the company operates efficiently and effectively. As the anchor of reliability, your work will directly contribute to the operational excellence and smooth functioning of the company. If you are detail‑oriented, proactive, and have a strong sense of ownership, we invite you to apply and become a trusted partner in our journey.
Key Responsibilities
Track and manage financial transactions accurately, ensuring timely processing of Accounts Payable and Receivable.
Execute weekly payment runs and reconcile bank accounts, credit cards, and expense reports monthly.
Maintain complete, organized, and current financial documentation in SAP.
Ensure payroll is processed accurately and on time, and manage employee files to be audit‑ready.
Oversee benefits, workers’ compensation, and insurance administration.
Handle administrative logistics for trade shows, including registrations, logistics, and payments.
Prevent administrative bottlenecks by managing office supplies and needs efficiently.
Protect leadership time by managing routine administrative tasks.
Requirements
Proven experience in bookkeeping and general accounting.
Proficiency in payroll and benefits administration, preferably using ADP.
Experience with ERP systems, with SAP being preferred.
Strong skills in Excel and Outlook.
Excellent documentation, filing, and process management capabilities.
Effective written and verbal communication skills.
Must be a U.S. Citizen.
Nice to Haves
Educational background in Administration, Accounting, or Human Resources.
5 or more years of work experience.
Experience in a manufacturing environment.
Seniority level Associate
Employment type Full‑time
Job function Administrative and Accounting/Auditing
Industries Staffing and Recruiting
Referrals increase your chances of interviewing at Vintti by 2x.
#J-18808-Ljbffr