VOICE, Inc. of Michigan
Finance Administrative Support Specialist
VOICE, Inc. of Michigan, Midland, Michigan, United States, 48640
Finance Administrative Support Specialist
VOICE, Inc. of Michigan is seeking a Finance Administrative Support Specialist to support both the Community Living Services (CLS) and Interpreting Departments. This full‑time, Monday‑to‑Friday role involves data entry, payroll processing, billing, and financial tracking. The ideal candidate is detail‑oriented, proactive, highly organized, and proficient in advanced computer applications.
VOICE, Inc. of Michigan provided pay range Pay will be based on experience and skills.
Base pay range $16.00 /hr – $20.00 /hr
Key Responsibilities
Front Desk Rotation & Office Support – Rotate front desk duties weekly, provide visitor reception, handle inquiries, and support data entry and document organization.
Payroll and Timekeeping – Audit employee time records, resolve discrepancies, maintain accurate adjustments, and process payroll deductions and related payments.
Billing and Financial Reporting – Finalize billing shifts, prepare and review financial reports, and enter charges accurately.
Compliance – Ensure compliance with IRS regulations and stay informed about applicable laws.
Cross‑Departmental Collaboration – Participate in committees, support the Executive Director’s initiatives, and manage calendars and appointments.
Customer and Stakeholder Communication – Respond professionally to client and visitor inquiries, ensuring confidentiality.
Qualifications
Experience in an administrative or clerical role; healthcare or medical receptionist experience is a plus.
Proficiency in Microsoft Word, Excel, QuickBooks, Access, and PowerPoint.
Understanding of bookkeeping principles (payroll, timekeeping, billing, accounts payable).
Degree in Accounting, Business, or related field, or equivalent experience.
Strong calendar management, prioritization, and deadline‑meeting skills.
Excellent verbal and written communication skills.
Advanced computer literacy, especially in Office Suite.
Ability to work independently and collaboratively.
Attention to detail and multi‑tasking ability.
Willingness to cross‑train and assist with various administrative functions.
Requirements
Advanced proficiency in QuickBooks Online and Microsoft Office Professional Suite.
Experience in payroll processing, billing, timekeeping, record maintenance, and accounts payable.
Application of bookkeeping principles for accurate financial records and regulatory compliance.
Flexibility and willingness to cross‑train and cover other administrative roles.
Job Type Full‑time
Benefits
Dental insurance
Health insurance
Health savings account
Life insurance
Paid time off
Professional development assistance
Referral programRetirement plan
Vision insurance
Schedule
8‑hour shift
Day shift
Monday to Friday
Work Location In person
#J-18808-Ljbffr
VOICE, Inc. of Michigan provided pay range Pay will be based on experience and skills.
Base pay range $16.00 /hr – $20.00 /hr
Key Responsibilities
Front Desk Rotation & Office Support – Rotate front desk duties weekly, provide visitor reception, handle inquiries, and support data entry and document organization.
Payroll and Timekeeping – Audit employee time records, resolve discrepancies, maintain accurate adjustments, and process payroll deductions and related payments.
Billing and Financial Reporting – Finalize billing shifts, prepare and review financial reports, and enter charges accurately.
Compliance – Ensure compliance with IRS regulations and stay informed about applicable laws.
Cross‑Departmental Collaboration – Participate in committees, support the Executive Director’s initiatives, and manage calendars and appointments.
Customer and Stakeholder Communication – Respond professionally to client and visitor inquiries, ensuring confidentiality.
Qualifications
Experience in an administrative or clerical role; healthcare or medical receptionist experience is a plus.
Proficiency in Microsoft Word, Excel, QuickBooks, Access, and PowerPoint.
Understanding of bookkeeping principles (payroll, timekeeping, billing, accounts payable).
Degree in Accounting, Business, or related field, or equivalent experience.
Strong calendar management, prioritization, and deadline‑meeting skills.
Excellent verbal and written communication skills.
Advanced computer literacy, especially in Office Suite.
Ability to work independently and collaboratively.
Attention to detail and multi‑tasking ability.
Willingness to cross‑train and assist with various administrative functions.
Requirements
Advanced proficiency in QuickBooks Online and Microsoft Office Professional Suite.
Experience in payroll processing, billing, timekeeping, record maintenance, and accounts payable.
Application of bookkeeping principles for accurate financial records and regulatory compliance.
Flexibility and willingness to cross‑train and cover other administrative roles.
Job Type Full‑time
Benefits
Dental insurance
Health insurance
Health savings account
Life insurance
Paid time off
Professional development assistance
Referral programRetirement plan
Vision insurance
Schedule
8‑hour shift
Day shift
Monday to Friday
Work Location In person
#J-18808-Ljbffr