American Red Cross
Business Operations Specialist II
American Red Cross, Saint Louis, Missouri, United States, 63146
Job Overview
We are seeking a full‑time Business Operations Specialist for our St. Louis, MO office supporting the Missouri Arkansas Region. This position is eligible for relocation assistance.
Specific Duties
Financial & Administrative Reporting: Provides budget monitoring and expenditure review, approves regional procurement transactions, collaborates with department leaders to ensure programs stay within budget, prepares and analyzes expense data for department directors, and responds to internal/external expense requests and documentation.
eMax for Facility/Asset Management Oversight: Approves and ensures repairs are completed within budget, generates and updates work orders, service orders, purchase orders, and maintains current records in eMax.
Facility Documentation: Performs monthly uploads of facility documentation received from Facility Management.
Volunteer Supervision and Coordination: Provides direction and training to volunteers handling administrative transactions, evaluates volunteer performance, plans work schedules, and delegates daily work.
Events: Trains staff to prepare insurance certificate applications, financial collection processes, and appropriate forms and codes used for regulated items.
What You Need To Succeed
Education:
High School or equivalent required. Associate’s degree in Accounting, Business, or Public Administration preferred.
Experience:
Minimum 3 years of financial or facilities administrative support experience in community organizations, government agencies, non‑profit organizations, business, or an equivalent combination of education and experience.
Skills & Abilities:
Teamwork, planning, prioritization, organization, attention to detail, interpersonal skills, and proficiency with MS Office (Word, Excel, PowerPoint, Outlook).
Travel:
Travel may be required.
Combination of candidate’s education and general experience may satisfy requirements if total years equal the minimum stated.
Competitive Edge
Proficient in Excel
Willingness to learn new software modules
Strong attention to detail
Ability to handle multiple projects simultaneously in a fast‑paced environment
Appreciation of confidentiality and compliance
Team player
Physical Requirements Physical requirements are those present in normal office environment conditions. Operational flexibility is required to meet sudden and unpredictable needs. Ability to use a personal computer, applicable software, and office equipment for sustained periods of time. May include sitting for long periods, driving a vehicle, and working under challenging conditions.
Benefits
Medical, Dental, Vision plans
Health Spending Accounts & Flexible Spending Accounts
PTO: Starting at 15 days a year, based on type of job and tenure
Holidays: 11 paid holidays (six core holidays & five floating holidays)
401K with up to 6% match
Paid Family Leave
Employee Assistance Program
Disability and Insurance: Short & Long Term
Service Awards and recognition
Equal Opportunity Employment The American Red Cross is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance, San Diego Fair Chance Ordinance, the California Fair Chance Act, and any other applicable state and local laws. We are proud to be an EONS partner and share our employment opportunities with the network of organizations.
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Specific Duties
Financial & Administrative Reporting: Provides budget monitoring and expenditure review, approves regional procurement transactions, collaborates with department leaders to ensure programs stay within budget, prepares and analyzes expense data for department directors, and responds to internal/external expense requests and documentation.
eMax for Facility/Asset Management Oversight: Approves and ensures repairs are completed within budget, generates and updates work orders, service orders, purchase orders, and maintains current records in eMax.
Facility Documentation: Performs monthly uploads of facility documentation received from Facility Management.
Volunteer Supervision and Coordination: Provides direction and training to volunteers handling administrative transactions, evaluates volunteer performance, plans work schedules, and delegates daily work.
Events: Trains staff to prepare insurance certificate applications, financial collection processes, and appropriate forms and codes used for regulated items.
What You Need To Succeed
Education:
High School or equivalent required. Associate’s degree in Accounting, Business, or Public Administration preferred.
Experience:
Minimum 3 years of financial or facilities administrative support experience in community organizations, government agencies, non‑profit organizations, business, or an equivalent combination of education and experience.
Skills & Abilities:
Teamwork, planning, prioritization, organization, attention to detail, interpersonal skills, and proficiency with MS Office (Word, Excel, PowerPoint, Outlook).
Travel:
Travel may be required.
Combination of candidate’s education and general experience may satisfy requirements if total years equal the minimum stated.
Competitive Edge
Proficient in Excel
Willingness to learn new software modules
Strong attention to detail
Ability to handle multiple projects simultaneously in a fast‑paced environment
Appreciation of confidentiality and compliance
Team player
Physical Requirements Physical requirements are those present in normal office environment conditions. Operational flexibility is required to meet sudden and unpredictable needs. Ability to use a personal computer, applicable software, and office equipment for sustained periods of time. May include sitting for long periods, driving a vehicle, and working under challenging conditions.
Benefits
Medical, Dental, Vision plans
Health Spending Accounts & Flexible Spending Accounts
PTO: Starting at 15 days a year, based on type of job and tenure
Holidays: 11 paid holidays (six core holidays & five floating holidays)
401K with up to 6% match
Paid Family Leave
Employee Assistance Program
Disability and Insurance: Short & Long Term
Service Awards and recognition
Equal Opportunity Employment The American Red Cross is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance, San Diego Fair Chance Ordinance, the California Fair Chance Act, and any other applicable state and local laws. We are proud to be an EONS partner and share our employment opportunities with the network of organizations.
#J-18808-Ljbffr