University of North Dakota
Grant Preparation Assistant
University of North Dakota, Grand Forks, North Dakota, United States, 58203
Job No:
H497475
Work Type:
Full-time Staff
Location:
Grand Forks, ND campus (onsite)
Categories:
Accounting/Finance, Grants/Contracts
Annual Salary:
$52,000+ (Exempt)
Hours:
40 hours per week
Purpose of Position
Partnering with faculty and staff to develop compelling funding proposals
Guiding researchers through complex grant guidelines and requirements
Creating detailed budgets and justifications that bring research visions to life
Managing award setup processes to ensure smooth project launches
Building relationships across campus as a liaison with research administration
Maintaining comprehensive tracking systems for all departmental proposals
Duties & Responsibilities
Assist faculty and staff in preparing and submitting external funding proposals
Contact funding agencies concerning specific programs, eligibility, grant preparation guidelines, etc.
Assist staff with interpreting sponsor guidelines and restrictions; develop a checklist & guide for PI that includes the requirements
Aid in proposal development and clearance of proposals and budgets in accordance with policies, federal regulations, and funder guidelines.
Review applications for internal and external funding for completeness and facilitate adherence to institutional and agency policy and procedures prior to submission, recommending changes as needed.
Become Novelution expert for CEM
Review Cost Share Requirement to verify
Verify any subcontracts listed in the proposal have appropriate documentation
Assist PIs in the generation of letters of support consistent with the guidelines of the proposal call
Assist Pl in preparing all relevant files in the proper format as requested in the proposal call and assist the Pl in uploading these documents in grants.gov, research.gov or other proposal systems
Act as the budget advisor on grant proposal teams
Act as liaison with central research administration offices
Work with the technical editor to ensure resumes and current and pending support are up to date and in the required format
Maintain documentation of all concept papers, preproposals, and proposals submitted by CEM
Track cost share commitments
Participate in Grant Award Setup
Once awarded, review proposal details and adjust parameters as necessary.
Verify/Revise ABS budget from Novelution and submit to Grants & Contracts for PeopleSoft setup.
Utilize Novelution reports to prepare Gantt-like chart displaying HRMS information entered into SSC salary projection sheet.
Lead meeting with Post Award Specialist, PIs, Faculty Support Manager, and Dean's Office Support Specialist as appropriate to pass information from the proposal for proper tracking and setup for the project.
Provide assistance to the Post-Award Team as needed to initiate initial salary projections and payroll setup.
Prepare proposal and grant-related reports
Proposal reports
Maintain documentation of all concept papers, preproposals, and proposals submitted by CEM by providing updates of submission as a function of submitting PI, Co-PIs, and the department
Track success ratio within Novelution
Track cost share commitments
Grant Update Reports
Assist Post-Award Analyst in the development & distribution of monthly reports.
Strong communication skills (written and oral)
Strong attention to detail skills
Excellent organizational and prioritization skills
Ability to multi-task and manage complex administrative processes
Demonstrated leadership and problem-solving skills
Ability to solve issues independently
Ability to work collaboratively across all institutional lines
The demonstrated ability to communicate effectively with a diverse community of students, faculty, and staff with tact and diplomacy
Associate's degree in Business Administration, Finance, or a related field
Three years of accounting experience
Microsoft Office skills to include Word, Excel, and Outlook
Successful completion of a Criminal History Background Check
In compliance with federal law, all persons hired will be required to verify identityand eligibility to work in the US and to complete the required employment eligibility verification form upon hire.
This position does not support visa sponsorship for continued employment.
Preferred Qualifications
Bachelor’s degree in Business Administration, Finance, or a related field
To Apply Please include a cover letter and resume with your application.
Advertised:
02 Jan 2026 Central Standard Time Applications close:
18 Jan 2026 Central Standard Time
#J-18808-Ljbffr
H497475
Work Type:
Full-time Staff
Location:
Grand Forks, ND campus (onsite)
Categories:
Accounting/Finance, Grants/Contracts
Annual Salary:
$52,000+ (Exempt)
Hours:
40 hours per week
Purpose of Position
Partnering with faculty and staff to develop compelling funding proposals
Guiding researchers through complex grant guidelines and requirements
Creating detailed budgets and justifications that bring research visions to life
Managing award setup processes to ensure smooth project launches
Building relationships across campus as a liaison with research administration
Maintaining comprehensive tracking systems for all departmental proposals
Duties & Responsibilities
Assist faculty and staff in preparing and submitting external funding proposals
Contact funding agencies concerning specific programs, eligibility, grant preparation guidelines, etc.
Assist staff with interpreting sponsor guidelines and restrictions; develop a checklist & guide for PI that includes the requirements
Aid in proposal development and clearance of proposals and budgets in accordance with policies, federal regulations, and funder guidelines.
Review applications for internal and external funding for completeness and facilitate adherence to institutional and agency policy and procedures prior to submission, recommending changes as needed.
Become Novelution expert for CEM
Review Cost Share Requirement to verify
Verify any subcontracts listed in the proposal have appropriate documentation
Assist PIs in the generation of letters of support consistent with the guidelines of the proposal call
Assist Pl in preparing all relevant files in the proper format as requested in the proposal call and assist the Pl in uploading these documents in grants.gov, research.gov or other proposal systems
Act as the budget advisor on grant proposal teams
Act as liaison with central research administration offices
Work with the technical editor to ensure resumes and current and pending support are up to date and in the required format
Maintain documentation of all concept papers, preproposals, and proposals submitted by CEM
Track cost share commitments
Participate in Grant Award Setup
Once awarded, review proposal details and adjust parameters as necessary.
Verify/Revise ABS budget from Novelution and submit to Grants & Contracts for PeopleSoft setup.
Utilize Novelution reports to prepare Gantt-like chart displaying HRMS information entered into SSC salary projection sheet.
Lead meeting with Post Award Specialist, PIs, Faculty Support Manager, and Dean's Office Support Specialist as appropriate to pass information from the proposal for proper tracking and setup for the project.
Provide assistance to the Post-Award Team as needed to initiate initial salary projections and payroll setup.
Prepare proposal and grant-related reports
Proposal reports
Maintain documentation of all concept papers, preproposals, and proposals submitted by CEM by providing updates of submission as a function of submitting PI, Co-PIs, and the department
Track success ratio within Novelution
Track cost share commitments
Grant Update Reports
Assist Post-Award Analyst in the development & distribution of monthly reports.
Strong communication skills (written and oral)
Strong attention to detail skills
Excellent organizational and prioritization skills
Ability to multi-task and manage complex administrative processes
Demonstrated leadership and problem-solving skills
Ability to solve issues independently
Ability to work collaboratively across all institutional lines
The demonstrated ability to communicate effectively with a diverse community of students, faculty, and staff with tact and diplomacy
Associate's degree in Business Administration, Finance, or a related field
Three years of accounting experience
Microsoft Office skills to include Word, Excel, and Outlook
Successful completion of a Criminal History Background Check
In compliance with federal law, all persons hired will be required to verify identityand eligibility to work in the US and to complete the required employment eligibility verification form upon hire.
This position does not support visa sponsorship for continued employment.
Preferred Qualifications
Bachelor’s degree in Business Administration, Finance, or a related field
To Apply Please include a cover letter and resume with your application.
Advertised:
02 Jan 2026 Central Standard Time Applications close:
18 Jan 2026 Central Standard Time
#J-18808-Ljbffr