Alaska State Troopers
Office Assistant 2 (PCN 064036M)
Alaska State Troopers, Anchorage, Alaska, United States, 99507
The recruitment period for this job announcement has been extended.
This Individual Position is Exempt from the Hiring Freeze. Qualified Applicants are Encouraged To Apply.
Welcome to the Department of Health! We’d be delighted to have you join our team. If you envision yourself in this role and are ready to start an exciting career with us, apply today!
This position is open to Alaskan Residents only. Please check out the residency definition to determine if you qualify.
What You Will Be Doing As an Office Assistant 2, you will provide a full range of clerical and receptionist services, playing a vital role in the office’s workflow and contributing to our mission of protecting vulnerable Alaskans. Your job duties will include, but are not limited to:
data review and entry, coding and processing invoices and timesheets, general money handling, maintaining spreadsheets and trackers, answering the phone, routing calls, and greeting guests.
Our Organization, Mission, and Culture The Health Care Services mission is to provide to all eligible Alaskans access and oversight to the full range of appropriate Medicaid services. We also protect Alaska’s most vulnerable populations through our certification and licensing sections.
The Health Care Services vision is to: Innovate health plans that improve quality of health care for all Alaskans, attract excellent providers, and be known for outstanding customer service.
Division of Health Care Services core values: Through quality service, prudent use of resources, and satisfied, productive employees, we will promote good health for the people we serve via
ACCESS:
A rticulate
C ompetent
C onstructive
E thical
S trategic
S incere
The Benefits of Joining Our Team We offer challenging and exciting work that has a positive impact on the lives of Alaskans. We are a dynamic, innovative, and fast-paced team. The administrative staff are critical team members, ensuring the lights remain on, workers are paid, and sticky notes are stocked. We serve as the backbone of our team and value attention to detail, flexibility, a heart for service, and dedication to the Department’s mission. All team members’ input is valued, and we are always looking to provide growth and learning opportunities. We encourage contributions of ideas to improve our operations and to identify promotional opportunities within the Department.
The Working Environment You Can Expect This position is conveniently located at 4601 Business Park Blvd, Bldg K, in mid-town Anchorage with access to restaurants, shopping, bike paths, and nearby Cuddy Family Midtown Park. Free parking is provided. The workweek is Monday through Friday, with full-time office hours. This is not a telework position.
Who We Are Looking For
Ability to work independently and prioritize workload.
Ability to compare data from a variety of sources for accuracy and completeness, identify discrepancies or inaccuracies, and make corrections.
Working knowledge of the principles and practices of clerical support procedures, including account keeping, requisitioning, stock maintenance, filing, correspondence, and reporting.
Ability to search for, select, compile, and/or summarize data and information.
Ability to establish and maintain cooperative relations with those contacted in the course of the work.
To view the general description and example of duties for this job class, please go to the following link and search for Office Assistant 2:
https://www.governmentjobs.com/careers/Alaska/
classspecs.
High school diploma or the equivalent.
AND
One year of experience that includes clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.
Substitution Education from an accredited college may substitute for the required experience (3 semester hours or 4 quarter hours equal one month of experience; 150 hours of vocation education equal one month of experience).
Special Note High school diploma equivalent means one of the following: 1) a G.E.D.; 2) completion of any basic adult education course equivalent to 480 class hours (16 weeks at 30 course hours per week); 3) acceptance in full standing by an accredited college or university; 4) highest grade of school completed plus an amount of paid or volunteer experience that totals 12 years and includes basic clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.
Some positions in this class may require the incumbent to operate motor vehicles. Such positions require that the applicant possess a regular driver's license and be 18 years of age or older.
Some positions in this class may require skill in typing. Recruitment and selection may include this requirement.
At The Time of The Interview, Please Provide The Following:
Three (3) professional references. One (1) of these references must be your current or most recent supervisor, if not already provided in the application.
Current performance evaluation, if available.
A copy of academic transcripts (unofficial is okay; please ensure that the institution name/URL is listed on the transcripts) is used to verify that you meet the minimum qualifications.
Education To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application or provided at the time of interview; if not, transcripts will be required before employment.
Special Instructions for Foreign Education If education is completed in a foreign college or university, it may be used to meet the above requirements, if applicable. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university.
It is your responsibility to provide such evidence when applying. The omission of the required documentation listed will result in an incomplete application, and you will not receive further consideration.
Work Experience When using work experience not documented in your application, please provide the employer’s name, job title, employment dates, and whether you worked full-time or part-time. Applications will be reviewed to determine if the responses are supported and if minimum qualifications are met. Work experience needed to meet the minimum qualifications must be documented in the application. If the application does not support minimum qualifications, the applicant may not advance to the interview and selection phase of the recruitment. A resume will not be used to determine that minimum qualifications have been met for the position you are applying for.
If you have currently or previously been appointed to a flexibly staffed position, please ensure your work experience within a flexibly staffed position indicates the actual dates employed at each level. Ensure your time and any subsequent flex promotion(s) are documented as a separate position. This is required as minimum qualifications require experience at a particular level in which the lower level may not be considered. If this information is not accurately reflected in your application, this may cause the processing of your application for consideration to be delayed.
NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application. Noting see resume or CV or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting. The State of Alaska does not provide VISA Employer sponsorships.
Multiple Vacancies This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
Application Notice You can ONLY apply for this position through the Workplace Alaska website or via a hard copy application. If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or another database, you MUST use a Workplace Alaska online or hard‑copy application to apply successfully. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska How to Apply webpage, found here:
http://doa.alaska.gov/dop/workplace/help/ .
Notice Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll-free) or (907) 465-4095. If you choose to be contacted by email, please ensure that your email address is correct on your application and that your spam filter will permit emails from the 'governmentjobs.com' domain. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page at:
https://www.governmentjobs.com/OnlineApplication/User/ResetPassword .
EEO Statement The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodations, auxiliary aids, or services, or alternative communication formats, please call 1‑800‑587‑4095 in Juneau or TTY: Alaska Relay 711 or 1‑800‑770‑8973 or correspond with the Division of Personnel & Labor Relations at P.O. Box 110201, Juneau, AK 99811‑0201. The State of Alaska is an equal‑opportunity employer.
Workplace Alaska Application Questions & Assistance Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1‑800‑587‑0430 (toll-free) or (907) 465‑4095 if you are in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.
For assistance with applying for a password, please visit https://www.governmentjobs.com/OnlineApplication/User/ResetPassword.
Name/Title: Helena Hitt / Administrative Officer 1 Phone: 907-334-0852 Email: helena.hitt@alaska.gov
#J-18808-Ljbffr
This Individual Position is Exempt from the Hiring Freeze. Qualified Applicants are Encouraged To Apply.
Welcome to the Department of Health! We’d be delighted to have you join our team. If you envision yourself in this role and are ready to start an exciting career with us, apply today!
This position is open to Alaskan Residents only. Please check out the residency definition to determine if you qualify.
What You Will Be Doing As an Office Assistant 2, you will provide a full range of clerical and receptionist services, playing a vital role in the office’s workflow and contributing to our mission of protecting vulnerable Alaskans. Your job duties will include, but are not limited to:
data review and entry, coding and processing invoices and timesheets, general money handling, maintaining spreadsheets and trackers, answering the phone, routing calls, and greeting guests.
Our Organization, Mission, and Culture The Health Care Services mission is to provide to all eligible Alaskans access and oversight to the full range of appropriate Medicaid services. We also protect Alaska’s most vulnerable populations through our certification and licensing sections.
The Health Care Services vision is to: Innovate health plans that improve quality of health care for all Alaskans, attract excellent providers, and be known for outstanding customer service.
Division of Health Care Services core values: Through quality service, prudent use of resources, and satisfied, productive employees, we will promote good health for the people we serve via
ACCESS:
A rticulate
C ompetent
C onstructive
E thical
S trategic
S incere
The Benefits of Joining Our Team We offer challenging and exciting work that has a positive impact on the lives of Alaskans. We are a dynamic, innovative, and fast-paced team. The administrative staff are critical team members, ensuring the lights remain on, workers are paid, and sticky notes are stocked. We serve as the backbone of our team and value attention to detail, flexibility, a heart for service, and dedication to the Department’s mission. All team members’ input is valued, and we are always looking to provide growth and learning opportunities. We encourage contributions of ideas to improve our operations and to identify promotional opportunities within the Department.
The Working Environment You Can Expect This position is conveniently located at 4601 Business Park Blvd, Bldg K, in mid-town Anchorage with access to restaurants, shopping, bike paths, and nearby Cuddy Family Midtown Park. Free parking is provided. The workweek is Monday through Friday, with full-time office hours. This is not a telework position.
Who We Are Looking For
Ability to work independently and prioritize workload.
Ability to compare data from a variety of sources for accuracy and completeness, identify discrepancies or inaccuracies, and make corrections.
Working knowledge of the principles and practices of clerical support procedures, including account keeping, requisitioning, stock maintenance, filing, correspondence, and reporting.
Ability to search for, select, compile, and/or summarize data and information.
Ability to establish and maintain cooperative relations with those contacted in the course of the work.
To view the general description and example of duties for this job class, please go to the following link and search for Office Assistant 2:
https://www.governmentjobs.com/careers/Alaska/
classspecs.
High school diploma or the equivalent.
AND
One year of experience that includes clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.
Substitution Education from an accredited college may substitute for the required experience (3 semester hours or 4 quarter hours equal one month of experience; 150 hours of vocation education equal one month of experience).
Special Note High school diploma equivalent means one of the following: 1) a G.E.D.; 2) completion of any basic adult education course equivalent to 480 class hours (16 weeks at 30 course hours per week); 3) acceptance in full standing by an accredited college or university; 4) highest grade of school completed plus an amount of paid or volunteer experience that totals 12 years and includes basic clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.
Some positions in this class may require the incumbent to operate motor vehicles. Such positions require that the applicant possess a regular driver's license and be 18 years of age or older.
Some positions in this class may require skill in typing. Recruitment and selection may include this requirement.
At The Time of The Interview, Please Provide The Following:
Three (3) professional references. One (1) of these references must be your current or most recent supervisor, if not already provided in the application.
Current performance evaluation, if available.
A copy of academic transcripts (unofficial is okay; please ensure that the institution name/URL is listed on the transcripts) is used to verify that you meet the minimum qualifications.
Education To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application or provided at the time of interview; if not, transcripts will be required before employment.
Special Instructions for Foreign Education If education is completed in a foreign college or university, it may be used to meet the above requirements, if applicable. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university.
It is your responsibility to provide such evidence when applying. The omission of the required documentation listed will result in an incomplete application, and you will not receive further consideration.
Work Experience When using work experience not documented in your application, please provide the employer’s name, job title, employment dates, and whether you worked full-time or part-time. Applications will be reviewed to determine if the responses are supported and if minimum qualifications are met. Work experience needed to meet the minimum qualifications must be documented in the application. If the application does not support minimum qualifications, the applicant may not advance to the interview and selection phase of the recruitment. A resume will not be used to determine that minimum qualifications have been met for the position you are applying for.
If you have currently or previously been appointed to a flexibly staffed position, please ensure your work experience within a flexibly staffed position indicates the actual dates employed at each level. Ensure your time and any subsequent flex promotion(s) are documented as a separate position. This is required as minimum qualifications require experience at a particular level in which the lower level may not be considered. If this information is not accurately reflected in your application, this may cause the processing of your application for consideration to be delayed.
NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application. Noting see resume or CV or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting. The State of Alaska does not provide VISA Employer sponsorships.
Multiple Vacancies This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
Application Notice You can ONLY apply for this position through the Workplace Alaska website or via a hard copy application. If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or another database, you MUST use a Workplace Alaska online or hard‑copy application to apply successfully. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska How to Apply webpage, found here:
http://doa.alaska.gov/dop/workplace/help/ .
Notice Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll-free) or (907) 465-4095. If you choose to be contacted by email, please ensure that your email address is correct on your application and that your spam filter will permit emails from the 'governmentjobs.com' domain. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page at:
https://www.governmentjobs.com/OnlineApplication/User/ResetPassword .
EEO Statement The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodations, auxiliary aids, or services, or alternative communication formats, please call 1‑800‑587‑4095 in Juneau or TTY: Alaska Relay 711 or 1‑800‑770‑8973 or correspond with the Division of Personnel & Labor Relations at P.O. Box 110201, Juneau, AK 99811‑0201. The State of Alaska is an equal‑opportunity employer.
Workplace Alaska Application Questions & Assistance Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1‑800‑587‑0430 (toll-free) or (907) 465‑4095 if you are in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.
For assistance with applying for a password, please visit https://www.governmentjobs.com/OnlineApplication/User/ResetPassword.
Name/Title: Helena Hitt / Administrative Officer 1 Phone: 907-334-0852 Email: helena.hitt@alaska.gov
#J-18808-Ljbffr