State of Alaska
THE RECRUITMENT PERIOD FOR THIS JOB ANNOUNCEMENT HAS BEEN EXTENDED
This Individual Position is Exempt from the Hiring Freeze. Qualified Applicants are Encouraged To Apply.
Welcome to the Department of Health!
We’d be delighted to have you join our team.
If you envision yourself in this role and are ready to start an exciting career with us, apply today!
This position is open to Alaskan Residents only.
Please check out the residency definition to determine if you qualify.
What You Will Be Doing: As an Office Assistant 2, you will provide a full range of clerical and receptionist services, playing a vital role in the office's workflow and contributing to our mission of protecting vulnerable Alaskans. Your duties will include data review and entry, coding and processing invoices and timesheets, general money handling, maintaining spreadsheets and trackers, answering the phone, routing calls, and greeting guests.
Our organization, mission, and culture: The Health Care Services' mission is to provide all eligible Alaskans with access and oversight to the full range of appropriate Medicaid services. We also protect Alaska's most vulnerable populations through our certification and licensing sections.
The Vision is to innovate health plans that improve the quality of health care for all Alaskans, attract excellent providers, and be known for outstanding customer service.
The core values are expressed through the ACCESS acronym:
A rticulate
C ompetent
C onstructive
E thical
S trategic
S Sincere
The benefits of joining our team: We offer challenging and exciting work that has a positive impact on the lives of Alaskans. We are a dynamic, innovative, and fast‑paced team. The administrative staff are critical team members, ensuring the lights remain on, workers are paid, and sticky notes are stocked. We serve as the backbone of our team and value attention to detail, flexibility, a heart for service, and dedication to the Department's mission. All team members' input is valued, and we are always looking to provide growth and learning opportunities. We encourage contributions of ideas to improve our operations and to identify promotional opportunities within the Department.
The working environment you can expect: This position is conveniently located at 4601 Business Park Blvd, Bldg K, in mid‑town Anchorage with access to restaurants, shopping, bike paths, and nearby Cuddy Family Midtown Park. Free parking is provided. The workweek is Monday through Friday, with full‑time office hours. This is not a telework position.
Who we are looking for:
Ability to work independently and prioritize workload.
Ability to compare data from a variety of sources for accuracy and completeness, identify discrepancies or inaccuracies, and make corrections.
Working knowledge of the principles and practices of clerical support procedures, including account keeping, requisitioning, stock maintenance, filing, correspondence, and reporting.
Ability to search for, select, compile, and/or summarize data and information.
Ability to establish and maintain cooperative relations with those contacted in the course of the work.
To view the general description and example of duties for this job class, please go to the following link and search for Office Assistant 2: https://www.governmentjobs.com/careers/Alaska/classspecs
Education High school diploma or equivalent and one year of experience that includes clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs. Education from an accredited college may substitute for the required experience (3 semester hours or 4 quarter hours equals one month of experience; 150 hours of vocation education equals one month of experience).
Special Note: High school diploma equivalent means one of the following: 1) a G.E.D.; 2) completion of any basic adult education course equivalent to 480 class hours (16 weeks at 30 course hours per week); 3) acceptance in full standing by an accredited college or university; 4) highest grade of school completed plus an amount of paid or volunteer experience that totals 12 years and includes basic clerical tasks.
Some positions in this class may require the incumbent to operate motor vehicles. Such positions require a regular driver’s license and be 18 years of age or older. Some positions may require skill in typing.
Work Experience When using work experience not documented in the application, please provide the employer’s name, job title, employment dates, and whether you worked full‑time or part‑time. Work experience needed to meet the minimum qualifications must be documented in the application. The application will be reviewed to determine if the responses are supported and if minimum qualifications are met. A resume will not be used to determine that minimum qualifications have been met for the position you are applying for.
If you have been appointed to a flexibly staffed position, ensure that the time and any subsequent promotion(s) are documented as a separate position. This information is required because the lower level may not be considered. If this information is not accurately reflected, this may cause the processing of your application for consideration to be delayed.
NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application.
The State of Alaska does not provide VISA Employer sponsorships.
Application Requirements at Interview
Three (3) professional references, whom we may contact by phone, are required. One (1) of these references must be your current or most recent supervisor, if not already provided in the application.
Current performance evaluation, if available.
A copy of academic transcripts (unofficial is okay; please ensure that the institution name/URL is listed on the transcripts) is used to verify you meet the minimum qualifications.
Application Notice You can ONLY apply for this position through the Workplace Alaska website or via a hard copy application. If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or another database, you must use a Workplace Alaska online or hard‑copy application to apply successfully.
Contact Information Name/Title: Helena Hitt / Administrative Officer 1
Phone: 907-334-0852
Email: helena.hitt@alaska.gov
EEO Statement The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodations, auxiliary aids, or services, or alternative communication formats, please call 1-800-587-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal‑opportunity employer.
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This Individual Position is Exempt from the Hiring Freeze. Qualified Applicants are Encouraged To Apply.
Welcome to the Department of Health!
We’d be delighted to have you join our team.
If you envision yourself in this role and are ready to start an exciting career with us, apply today!
This position is open to Alaskan Residents only.
Please check out the residency definition to determine if you qualify.
What You Will Be Doing: As an Office Assistant 2, you will provide a full range of clerical and receptionist services, playing a vital role in the office's workflow and contributing to our mission of protecting vulnerable Alaskans. Your duties will include data review and entry, coding and processing invoices and timesheets, general money handling, maintaining spreadsheets and trackers, answering the phone, routing calls, and greeting guests.
Our organization, mission, and culture: The Health Care Services' mission is to provide all eligible Alaskans with access and oversight to the full range of appropriate Medicaid services. We also protect Alaska's most vulnerable populations through our certification and licensing sections.
The Vision is to innovate health plans that improve the quality of health care for all Alaskans, attract excellent providers, and be known for outstanding customer service.
The core values are expressed through the ACCESS acronym:
A rticulate
C ompetent
C onstructive
E thical
S trategic
S Sincere
The benefits of joining our team: We offer challenging and exciting work that has a positive impact on the lives of Alaskans. We are a dynamic, innovative, and fast‑paced team. The administrative staff are critical team members, ensuring the lights remain on, workers are paid, and sticky notes are stocked. We serve as the backbone of our team and value attention to detail, flexibility, a heart for service, and dedication to the Department's mission. All team members' input is valued, and we are always looking to provide growth and learning opportunities. We encourage contributions of ideas to improve our operations and to identify promotional opportunities within the Department.
The working environment you can expect: This position is conveniently located at 4601 Business Park Blvd, Bldg K, in mid‑town Anchorage with access to restaurants, shopping, bike paths, and nearby Cuddy Family Midtown Park. Free parking is provided. The workweek is Monday through Friday, with full‑time office hours. This is not a telework position.
Who we are looking for:
Ability to work independently and prioritize workload.
Ability to compare data from a variety of sources for accuracy and completeness, identify discrepancies or inaccuracies, and make corrections.
Working knowledge of the principles and practices of clerical support procedures, including account keeping, requisitioning, stock maintenance, filing, correspondence, and reporting.
Ability to search for, select, compile, and/or summarize data and information.
Ability to establish and maintain cooperative relations with those contacted in the course of the work.
To view the general description and example of duties for this job class, please go to the following link and search for Office Assistant 2: https://www.governmentjobs.com/careers/Alaska/classspecs
Education High school diploma or equivalent and one year of experience that includes clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs. Education from an accredited college may substitute for the required experience (3 semester hours or 4 quarter hours equals one month of experience; 150 hours of vocation education equals one month of experience).
Special Note: High school diploma equivalent means one of the following: 1) a G.E.D.; 2) completion of any basic adult education course equivalent to 480 class hours (16 weeks at 30 course hours per week); 3) acceptance in full standing by an accredited college or university; 4) highest grade of school completed plus an amount of paid or volunteer experience that totals 12 years and includes basic clerical tasks.
Some positions in this class may require the incumbent to operate motor vehicles. Such positions require a regular driver’s license and be 18 years of age or older. Some positions may require skill in typing.
Work Experience When using work experience not documented in the application, please provide the employer’s name, job title, employment dates, and whether you worked full‑time or part‑time. Work experience needed to meet the minimum qualifications must be documented in the application. The application will be reviewed to determine if the responses are supported and if minimum qualifications are met. A resume will not be used to determine that minimum qualifications have been met for the position you are applying for.
If you have been appointed to a flexibly staffed position, ensure that the time and any subsequent promotion(s) are documented as a separate position. This information is required because the lower level may not be considered. If this information is not accurately reflected, this may cause the processing of your application for consideration to be delayed.
NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application.
The State of Alaska does not provide VISA Employer sponsorships.
Application Requirements at Interview
Three (3) professional references, whom we may contact by phone, are required. One (1) of these references must be your current or most recent supervisor, if not already provided in the application.
Current performance evaluation, if available.
A copy of academic transcripts (unofficial is okay; please ensure that the institution name/URL is listed on the transcripts) is used to verify you meet the minimum qualifications.
Application Notice You can ONLY apply for this position through the Workplace Alaska website or via a hard copy application. If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or another database, you must use a Workplace Alaska online or hard‑copy application to apply successfully.
Contact Information Name/Title: Helena Hitt / Administrative Officer 1
Phone: 907-334-0852
Email: helena.hitt@alaska.gov
EEO Statement The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodations, auxiliary aids, or services, or alternative communication formats, please call 1-800-587-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal‑opportunity employer.
#J-18808-Ljbffr