Mr. Plumber
WCA is seeking a highly detail-oriented and self-motivated
HVAC Service Parts & Purchasing Coordinator
to support our residential and commercial service operations across five locations. This role plays a critical part in securing warranty and non-warranty HVAC parts, managing purchasing and POs, and ensuring timely coordination between technicians, vendors, dispatch, and customers.
Monday - Friday beginning at 7am - This position is onsite.
Our ideal candidate thrives in a fast-paced environment, takes ownership of their work, and understands the urgency and financial impact of warranty processing and parts availability.
What’s In It For Me?
$68,000+ annual salary based on experience
Medical Insurance (as low as $13/week), Dental & Vision Insurance
Company-Matched Health Savings Account (HSA) and 401(k)
Company-paid Long-Term Disability Insurance
Company-paid Employee + Family Life Insurance
Wellness Program and EAP (Mental Health Support)
Voluntary Short-Term Disability Insurance, Accident Insurance, Critical Illness Insurance
PTO (Up to 4 Weeks Based on Tenure)
What Will I Do?
Securing HVAC warranty parts for systems
Working directly with manufacturers and vendors to:
Verify warranty eligibility
Order parts from factories or distribution centers
Track shipping and delivery timelines
File manufacturer warranties accurately and within strict deadlines to ensure reimbursement
Coordinate with dispatch, technicians, management, and customers
Create and manage purchase orders (POs) for parts and materials
Monitor and control purchasing to prevent unnecessary or incorrect orders
Sourcing and ordering hard-to-find parts
Support warranty credits, restocking, and post-job inventory reconciliation
Maintain accurate records and documentation for parts, warranties, and purchases
Do I Have What It Takes?
5+ years of experience in HVAC parts coordination, purchasing, or a related role
Strong knowledge of HVAC parts, supplies, and warranty processes
Experience working with manufacturers, distributors, and vendors
Exceptional attention to detail
Strong time management skills with the ability to prioritize
Confidence communicating by phone, email, and internal systems
High level of comfort with computers, typing, and technology
Experience creating and managing purchase orders
Ability to work independently and stay organized in a fast-moving environment
Strong work ethic and self-motivation
Wrench Group and its affiliates are proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, genetic information, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. The company encourages all qualified candidates who are eligible to work in the United States to apply, but it does not sponsor applicants or employees who require a visa to work legally.
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HVAC Service Parts & Purchasing Coordinator
to support our residential and commercial service operations across five locations. This role plays a critical part in securing warranty and non-warranty HVAC parts, managing purchasing and POs, and ensuring timely coordination between technicians, vendors, dispatch, and customers.
Monday - Friday beginning at 7am - This position is onsite.
Our ideal candidate thrives in a fast-paced environment, takes ownership of their work, and understands the urgency and financial impact of warranty processing and parts availability.
What’s In It For Me?
$68,000+ annual salary based on experience
Medical Insurance (as low as $13/week), Dental & Vision Insurance
Company-Matched Health Savings Account (HSA) and 401(k)
Company-paid Long-Term Disability Insurance
Company-paid Employee + Family Life Insurance
Wellness Program and EAP (Mental Health Support)
Voluntary Short-Term Disability Insurance, Accident Insurance, Critical Illness Insurance
PTO (Up to 4 Weeks Based on Tenure)
What Will I Do?
Securing HVAC warranty parts for systems
Working directly with manufacturers and vendors to:
Verify warranty eligibility
Order parts from factories or distribution centers
Track shipping and delivery timelines
File manufacturer warranties accurately and within strict deadlines to ensure reimbursement
Coordinate with dispatch, technicians, management, and customers
Create and manage purchase orders (POs) for parts and materials
Monitor and control purchasing to prevent unnecessary or incorrect orders
Sourcing and ordering hard-to-find parts
Support warranty credits, restocking, and post-job inventory reconciliation
Maintain accurate records and documentation for parts, warranties, and purchases
Do I Have What It Takes?
5+ years of experience in HVAC parts coordination, purchasing, or a related role
Strong knowledge of HVAC parts, supplies, and warranty processes
Experience working with manufacturers, distributors, and vendors
Exceptional attention to detail
Strong time management skills with the ability to prioritize
Confidence communicating by phone, email, and internal systems
High level of comfort with computers, typing, and technology
Experience creating and managing purchase orders
Ability to work independently and stay organized in a fast-moving environment
Strong work ethic and self-motivation
Wrench Group and its affiliates are proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, genetic information, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. The company encourages all qualified candidates who are eligible to work in the United States to apply, but it does not sponsor applicants or employees who require a visa to work legally.
#J-18808-Ljbffr