Executive Administrative Assistant Job at Bellwether Staffing Solutions in Houst

Base pay range $110,000 /yr - $120,000 /yr Additional compensation types Annual Bonus Job Description We are currently recruiting for an Executive Assistant in Houston, TX (Downtown) – in‑office 5 days a week. In this role you will support a Financial Services Executive with a variety of administrative tasks. 110K – 120K Base + OT + Bonus + Benefits Package. Responsibilities Compose, draft, proof, edit, and finalize correspondence including e‑mail and other documents Manage complex and fluid calendars, monitoring executives’ calendars and anticipate where problems/conflicts might arise Prepare for meetings supporting the needs of executives involved Handle travel planning logistics for domestic and international trips; providing detailed itineraries, agendas, directions, and backup materials; prepare and submit expense reports Manage highly sensitive, confidential information with complete discretion Excellent organizational skills to support the productivity of the team (i.e., filing systems, trackers, contacts) Team player capable of working with internal and external stakeholders in a way that reflects the firm’s core values and principles Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from executives’ notes and directives Schedule and coordinate meetings and executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed Requirements 3–5+ years of experience as an Executive Assistant, C‑level support & college degree Financial industry knowledge highly desirable Advanced computer skills using Microsoft Office Suite: Word, Excel, PowerPoint and Outlook; able to quickly and accurately produce/edit Excel spreadsheets and PowerPoint presentations Excellent writing, editing, and verbal communication skills Research savvy with extensive experience using online resources Highly developed planning and organizational skills; able to anticipate change, adjust responses accordingly, and initiate steps to maximize resources toward a common objective Local candidates only. Must be in Houston, TX area and in commutable range to downtown 5 days in‑office. No sponsorship. Seniority level Mid‑Senior level Employment type Full‑time Job function Administrative and Project Management Industries Financial Services, Insurance, and Insurance Carriers Benefits Medical insurance Vision insurance 401(k) Paid maternity leave Paid paternity leave Disability insurance #J-18808-Ljbffr