Bill Talley Ford
PART-TIME ACCOUNTS RECEIVABLE (AR) CLERK
Bill Talley Ford, Mechanicsville, Virginia, United States, 23116
Job Summary
The Accounts Receivable (AR) Clerk is responsible for accurately managing and reconciling all receivables for the dealership, including parts, service, vehicle deals, wholesale transactions, manufacturer incentives, and other receivable accounts. This role ensures timely collection, accurate posting, daily reconciliation of receipts, and proper cash handling while providing backup support to the receptionist as needed.
Key Responsibilities Accounts Receivable Management
Process and maintain accounts receivable for:
Parts and Service departments
Vehicle deals (retail and wholesale)
Wholesale accounts
Manufacturer incentives, rebates, and credits
Other dealership‑related receivables
Post payments accurately and timely to appropriate accounts
Reconcile AR accounts – investigate and resolve discrepancies
Prepare and maintain AR aging reports
Collections
Monitor past‑due accounts and perform collection activities
Communicate professionally with customers, vendors, and manufacturers regarding outstanding balances
Resolve payment issues and discrepancies in a timely manner
Daily Cash Handling & Reconciliation
Perform daily reconciliation of all cash, check, and credit card receipts
Prepare, make, and record daily bank deposits for cash and check receipts
Verify accuracy of deposits against daily transaction reports
Identify and resolve variances promptly
Administrative & Front Desk Support
Provide backup coverage for the receptionist
Other duties as assigned
Qualifications & Skills
Previous accounts receivable or accounting experience, preferably in an automotive dealership
Strong attention to detail and accuracy
Excellent organizational and time management skills
Effective communication and customer service skills
Ability to handle confidential financial information
Proficiency in accounting software and Microsoft Office
Experience with dealership management systems (Reynolds & Reynolds) is a plus
Education & Experience
High school diploma or equivalent required
1–3 years of accounts receivable experience, dealership experience preferred
Work Environment
Office setting within an automotive dealership
Requires sitting, standing, and basic clerical duties
Occasional interaction with customers and vendors
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Key Responsibilities Accounts Receivable Management
Process and maintain accounts receivable for:
Parts and Service departments
Vehicle deals (retail and wholesale)
Wholesale accounts
Manufacturer incentives, rebates, and credits
Other dealership‑related receivables
Post payments accurately and timely to appropriate accounts
Reconcile AR accounts – investigate and resolve discrepancies
Prepare and maintain AR aging reports
Collections
Monitor past‑due accounts and perform collection activities
Communicate professionally with customers, vendors, and manufacturers regarding outstanding balances
Resolve payment issues and discrepancies in a timely manner
Daily Cash Handling & Reconciliation
Perform daily reconciliation of all cash, check, and credit card receipts
Prepare, make, and record daily bank deposits for cash and check receipts
Verify accuracy of deposits against daily transaction reports
Identify and resolve variances promptly
Administrative & Front Desk Support
Provide backup coverage for the receptionist
Other duties as assigned
Qualifications & Skills
Previous accounts receivable or accounting experience, preferably in an automotive dealership
Strong attention to detail and accuracy
Excellent organizational and time management skills
Effective communication and customer service skills
Ability to handle confidential financial information
Proficiency in accounting software and Microsoft Office
Experience with dealership management systems (Reynolds & Reynolds) is a plus
Education & Experience
High school diploma or equivalent required
1–3 years of accounts receivable experience, dealership experience preferred
Work Environment
Office setting within an automotive dealership
Requires sitting, standing, and basic clerical duties
Occasional interaction with customers and vendors
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