Secretary - Linderman Elementary School Job at Montana Staffing in Polson

School Secretary

Position Title: School Secretary

School Site: Linderman Elementary School

Starting Date: January, 2026

Wage: $16.42 per hour 40 hours per week (school year position)

Reports To: School Principal

Essential Functions:

• Serves as an assistant to the principal
• Some recess duties/lunchroom supervision required
• Performs and organizes a wide variety of clerical duties for the principal, teachers, and support staff in an efficient manner
• Communicates with the public, using discretion and judgment, answering questions if possible, otherwise directing individuals to the appropriate administrator or other staff who will answer questions and address concerns
• With direction from the principal, may compose a variety of materials such as letters, memoranda, bulletins, requisitions, claims, reports, and statistical data from rough drafts or oral instructions
• Tracks and compiles financial data and budget information for the principal
• With direction from the principal, may coordinate the process of purchasing, to include: processing requisitions, receipt, verification, and distribution of materials
• Orients and directs substitute teachers and substitute classified personnel in the school
• With direction from the principal, maintains and coordinates multiple calendars to include the school activities and events calendar and the school facilities use calendar
• Assigns and may inventory school and classroom keys, access cards, or fobs
• May be asked to attend meetings and conferences and act as recorder for faculty
• Works efficiently with a service-oriented attitude under stressful situations with constant interruption
• Modifies and adapts office procedures and details in concert with the needs and requirements of the principal and staff
• Understands and applies district policies, procedures and school rules
• Maintain cooperative working relationships with students, staff, parents and community members contacted in the course of work
• Handles stressful situations in a calm manner
• Maintains confidentiality of personnel and student matters
• Effectively manage time and multiple responsibilities

Desired Minimum Qualifications:

Equivalent of a high school diploma supplemented by or including courses in office organization or clerical skills, personnel support or any combination of training and/or experience that provides the desired knowledge and abilities. Prior service demonstrating responsible office experience or administrative assistant experience, preferably in a school district.

Equipment Used: Promethean Board, computer, calculator, copier, telephone/voice mail, fax.

Work Environment: While performing the duties of this job, the employee regularly works inside. The employee must be able to meet deadlines with severe time constraints. The employee must be able to multi-task and focus despite constant interruptions. The noise level in the work environment is usually moderate.

Physical Demands: While performing the duties of this job, the employee is frequently required to sit; occasionally walk and stand; twist at neck and waist. Specific vision abilities required by this job include close vision, distance vision, depth perception, and the ability to adjust focus. The employee is required to be able to hear conversations in quiet environments.

Mental/Motor Demands: While performing the duties of this job, the employee often performs routine work. The employee frequently exercises flexibility (ability to shift from one task to another). Guidance and reinforcement are usually available. The employee frequently works within time constraints and maintains attentiveness intensity. The employee is frequently involved in social interactions that require oral and written communications.

Job start date: 1/19/2026

Location: Polson School District Administration Office, 111 4th Ave E, Polson, Montana 59860