Pima County
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Job Description Summary Provide administrative and clerical support to judges, attorneys, and the public to ensure accurate and efficient case processing. Requires knowledge of legal procedures, terminology, documentation, and time constraints, and entails independent decision-making regarding routine legal documents. This is a court‑classified position with no supervisory responsibilities.
Requires the ability to work weekends, holidays, and alternative work hours based on department needs. May require working at an off‑site location.
Hiring Rate $21.12 hourly
Applications Deadline Applications must be submitted by Tuesday, January 13, 2026, by 11:59 PM MST to be considered. Late applications will not be accepted.
Minimum Qualifications An associate’s degree in Business Administration, Public Administration, paralegal studies, or a closely related field and one year specialized experience in a legal office; OR a certificate of completion in paralegal or legal assistant studies from an ABA‑approved program and one year specialized experience; OR a high school diploma and two years specialized experience in a legal office. Preference may be given to candidates with court experience.
Important Notice Regarding Multiple Applications Once a candidate formally accepts a job offer with Superior Court, Juvenile Court, or Justice Court (Tucson and Ajo), all other active applications they may have submitted for different roles within these courts will be inactivated. This ensures clarity in our hiring process and allows us to focus on onboarding and supporting the candidate in their new role.
Licenses and Certificates None required.
Essential Duties
Research case files for completeness and accuracy and prepare the file for court.
Conduct digital recording of courtroom proceedings to document parties’ statements and activity.
Review case files prior to court to ensure proper documentation and advise the judge of case status.
Check defendants in prior to the beginning of court and enter their presence for digital recording.
Enter all case proceedings, dispositions, motions, and court calendar into the appropriate automated systems.
Coordinate all calendar matters with judicial staff, attorneys, litigants, victims, and outside agencies according to judicial guidelines.
Schedule events as ordered by the judge.
Manage efficient case flow by ensuring future events are properly scheduled.
Provide administrative and clerical support of a confidential nature to the judges, including the Presiding Judge and specialty‑court judges.
Assist attorneys and the public to ensure they receive relevant information pertaining to their case.
Prepare and process appropriate documents from court proceedings and distribute copies to the proper parties.
Monitor and maintain the integrity of all evidence and exhibits admitted into the court record.
Respond to staff, customer, and citizen inquiries and complaints; perform related research and resolve problems and complaints.
Be comfortable with and able to adapt to using a variety of technology, including Zoom, telephonic hearings, and alternative court‑authorized formats.
Operate various office equipment and applications including Zoom, desktop computers, video equipment, FTR digital recording equipment, and Spillman.
Initial Appearance Court Duties (when assigned)
Pull up, review, and print the Pima County Jail’s booking sheets.
Process complaints, reports, and arresting paperwork.
Prepare and distribute tentative and final Initial Appearance (IA) calendar.
Complete Conditions of Release and Order forms in preparation for court.
Schedule arraignments, pre‑trials, case management, and preliminary hearings as ordered by the judge.
Assign appointment of counsel and coordinate essential information with Indigent Defense and court staff.
Copy audio requests as needed.
Requires the ability to work weekends, holidays, and alternative work hours based on department needs; may require working at an off‑site location.
Additional Duties
Compile statistical data and prepare periodic and special reports.
Assist in training new courtroom clerks.
Prepare form packets as needed.
Provide assistance to jurors as needed.
Organize courtroom supplies and prepare the courtroom for daily proceedings.
Complete special assignments and projects as requested.
Knowledge, Skills, and Abilities
Knowledge of courtroom protocol and legal terminology.
Knowledge of office procedures and practices, including record keeping, filing, and typing forms, documents, and correspondence.
Knowledge of office equipment and software such as Microsoft Word, Outlook, and Excel.
Knowledge of business English, grammar, punctuation, spelling, and a good mathematical aptitude.
Ability to operate a computer to enter and retrieve information in a complex database.
Good organization, time‑management, and problem‑solving skills.
Ability to research facts, analyze, and identify resolutions to issues.
Ability to work independently and under pressure.
Effective verbal and written communication skills with a diverse group of people.
Special Notice Items All positions require satisfactory completion of a background investigation by law enforcement agencies, due to the need for access to law enforcement, corrections, detention, and court facilities or associated confidential or sensitive information. Preference may be given to Spanish speakers.
This job description may not be inclusive of all assigned duties and responsibilities. The court reserves the right to amend the duties and responsibilities at any time.
Physical/Sensory Items Typically performs duties in an office environment, which includes sitting for long periods of time, the ability to multi‑task, and working both independently and as a team member. May lift material or equipment weighing twenty‑five pounds or less.
Benefits Information
Retirement Plan
Vacation, holidays, and sick leave
100% paid parental leave
Employer‑paid short‑term disability
Tuition reimbursement
Health wellness discount program
Mental and behavioral health benefits
Paid training with advancement opportunities
Upon yearly anniversary, 56 hours of sick time accrued, less usage, may be rolled over to vacation time.
The Arizona Superior Court in Pima County offers the same benefits as those offered to other employees working for Pima County. We offer a competitive benefits package to benefit eligible employees, which includes medical, dental, life insurance, flexible spending accounts, paid vacation, and sick leave. Some benefits require contributions by employees in addition to contributions made by the employer. Please see the link below for a complete description of the offerings.
Seniority Level Entry level
Employment Type Full‑time
Job Function Other
Industries Government Administration
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Job Description Summary Provide administrative and clerical support to judges, attorneys, and the public to ensure accurate and efficient case processing. Requires knowledge of legal procedures, terminology, documentation, and time constraints, and entails independent decision-making regarding routine legal documents. This is a court‑classified position with no supervisory responsibilities.
Requires the ability to work weekends, holidays, and alternative work hours based on department needs. May require working at an off‑site location.
Hiring Rate $21.12 hourly
Applications Deadline Applications must be submitted by Tuesday, January 13, 2026, by 11:59 PM MST to be considered. Late applications will not be accepted.
Minimum Qualifications An associate’s degree in Business Administration, Public Administration, paralegal studies, or a closely related field and one year specialized experience in a legal office; OR a certificate of completion in paralegal or legal assistant studies from an ABA‑approved program and one year specialized experience; OR a high school diploma and two years specialized experience in a legal office. Preference may be given to candidates with court experience.
Important Notice Regarding Multiple Applications Once a candidate formally accepts a job offer with Superior Court, Juvenile Court, or Justice Court (Tucson and Ajo), all other active applications they may have submitted for different roles within these courts will be inactivated. This ensures clarity in our hiring process and allows us to focus on onboarding and supporting the candidate in their new role.
Licenses and Certificates None required.
Essential Duties
Research case files for completeness and accuracy and prepare the file for court.
Conduct digital recording of courtroom proceedings to document parties’ statements and activity.
Review case files prior to court to ensure proper documentation and advise the judge of case status.
Check defendants in prior to the beginning of court and enter their presence for digital recording.
Enter all case proceedings, dispositions, motions, and court calendar into the appropriate automated systems.
Coordinate all calendar matters with judicial staff, attorneys, litigants, victims, and outside agencies according to judicial guidelines.
Schedule events as ordered by the judge.
Manage efficient case flow by ensuring future events are properly scheduled.
Provide administrative and clerical support of a confidential nature to the judges, including the Presiding Judge and specialty‑court judges.
Assist attorneys and the public to ensure they receive relevant information pertaining to their case.
Prepare and process appropriate documents from court proceedings and distribute copies to the proper parties.
Monitor and maintain the integrity of all evidence and exhibits admitted into the court record.
Respond to staff, customer, and citizen inquiries and complaints; perform related research and resolve problems and complaints.
Be comfortable with and able to adapt to using a variety of technology, including Zoom, telephonic hearings, and alternative court‑authorized formats.
Operate various office equipment and applications including Zoom, desktop computers, video equipment, FTR digital recording equipment, and Spillman.
Initial Appearance Court Duties (when assigned)
Pull up, review, and print the Pima County Jail’s booking sheets.
Process complaints, reports, and arresting paperwork.
Prepare and distribute tentative and final Initial Appearance (IA) calendar.
Complete Conditions of Release and Order forms in preparation for court.
Schedule arraignments, pre‑trials, case management, and preliminary hearings as ordered by the judge.
Assign appointment of counsel and coordinate essential information with Indigent Defense and court staff.
Copy audio requests as needed.
Requires the ability to work weekends, holidays, and alternative work hours based on department needs; may require working at an off‑site location.
Additional Duties
Compile statistical data and prepare periodic and special reports.
Assist in training new courtroom clerks.
Prepare form packets as needed.
Provide assistance to jurors as needed.
Organize courtroom supplies and prepare the courtroom for daily proceedings.
Complete special assignments and projects as requested.
Knowledge, Skills, and Abilities
Knowledge of courtroom protocol and legal terminology.
Knowledge of office procedures and practices, including record keeping, filing, and typing forms, documents, and correspondence.
Knowledge of office equipment and software such as Microsoft Word, Outlook, and Excel.
Knowledge of business English, grammar, punctuation, spelling, and a good mathematical aptitude.
Ability to operate a computer to enter and retrieve information in a complex database.
Good organization, time‑management, and problem‑solving skills.
Ability to research facts, analyze, and identify resolutions to issues.
Ability to work independently and under pressure.
Effective verbal and written communication skills with a diverse group of people.
Special Notice Items All positions require satisfactory completion of a background investigation by law enforcement agencies, due to the need for access to law enforcement, corrections, detention, and court facilities or associated confidential or sensitive information. Preference may be given to Spanish speakers.
This job description may not be inclusive of all assigned duties and responsibilities. The court reserves the right to amend the duties and responsibilities at any time.
Physical/Sensory Items Typically performs duties in an office environment, which includes sitting for long periods of time, the ability to multi‑task, and working both independently and as a team member. May lift material or equipment weighing twenty‑five pounds or less.
Benefits Information
Retirement Plan
Vacation, holidays, and sick leave
100% paid parental leave
Employer‑paid short‑term disability
Tuition reimbursement
Health wellness discount program
Mental and behavioral health benefits
Paid training with advancement opportunities
Upon yearly anniversary, 56 hours of sick time accrued, less usage, may be rolled over to vacation time.
The Arizona Superior Court in Pima County offers the same benefits as those offered to other employees working for Pima County. We offer a competitive benefits package to benefit eligible employees, which includes medical, dental, life insurance, flexible spending accounts, paid vacation, and sick leave. Some benefits require contributions by employees in addition to contributions made by the employer. Please see the link below for a complete description of the offerings.
Seniority Level Entry level
Employment Type Full‑time
Job Function Other
Industries Government Administration
Referrals increase your chances of interviewing at Pima County by 2×.
Get notified about new Clerk jobs in
Tucson, AZ .
#J-18808-Ljbffr