Safe Site LLC
Description
At Safe Site Utility Services, we live our core values—Communication, Honesty, Accountability, Safety and Expertise - in every interaction and decision. Providing industry-leading Subsurface Utility Engineering (SUE), utility locating, and damage prevention solutions. Our team is driven by a commitment to safety, accuracy, and excellence.
We’re looking for a detail-driven, organized, and proactive Accounts Payable Coordinator to join our accounting team. This role is essential in ensuring accurate and timely processing of vendor invoices, receipts, payments, and financial records. If you thrive in a fast-paced environment and enjoy keeping financial operations running smoothly, have a great attitude, this is a great fit.
Responsibilities
Process high-volume vendor invoices/credit card receipts with accuracy and efficiency for 2 subsidiaries
Review invoices/receipts for proper coding, approvals, and compliance with company policies
Initiate Workflows and handle invoice rejections timely
Enter in credit card receipts
Maintain vendor files and ensure accurate documentation (W9, COI, 1099)
Respond to vendor inquiries and build positive vendor relationships
Review vendor statements to ensure all invoices are entered
Support audits by providing documentation and explanations as needed
Collaborate with internal departments to resolve invoice or payment issues
Roll out New AP Initiatives at the direction of Accounting Manager/Assistant Controller
Credit Card Reconciliations
File 1099
Requirements
Accounts payable or general accounting experience
Strong understanding of A/P processes and accounting principles
Proficiency with accounting software (NetSuite experience is a plus)
Intermediate Excel skills (VLOOKUP, pivot tables preferred)
Excellent attention to detail and organizational skills
Strong communication and customer service mindset
Ability to manage multiple priorities and meet deadlines
Preferred Skills
Experience in a high-volume A/P environment
Familiarity with expense management systems (e.g., Corpay, Expensify)
Ability to analyze and improve A/P workflows
Effectively collaborate with other team members in Accounting and Operations
Benefits
Medical, Vision and Dental
401(k) matching
PTO
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. In compliance with federal and state equal opportunity employment laws, Safe Site Utility Services is an affirmative action/equal opportunity employer and does not discriminate regarding race, color, national origin, religion, disability, age, or gender.
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At Safe Site Utility Services, we live our core values—Communication, Honesty, Accountability, Safety and Expertise - in every interaction and decision. Providing industry-leading Subsurface Utility Engineering (SUE), utility locating, and damage prevention solutions. Our team is driven by a commitment to safety, accuracy, and excellence.
We’re looking for a detail-driven, organized, and proactive Accounts Payable Coordinator to join our accounting team. This role is essential in ensuring accurate and timely processing of vendor invoices, receipts, payments, and financial records. If you thrive in a fast-paced environment and enjoy keeping financial operations running smoothly, have a great attitude, this is a great fit.
Responsibilities
Process high-volume vendor invoices/credit card receipts with accuracy and efficiency for 2 subsidiaries
Review invoices/receipts for proper coding, approvals, and compliance with company policies
Initiate Workflows and handle invoice rejections timely
Enter in credit card receipts
Maintain vendor files and ensure accurate documentation (W9, COI, 1099)
Respond to vendor inquiries and build positive vendor relationships
Review vendor statements to ensure all invoices are entered
Support audits by providing documentation and explanations as needed
Collaborate with internal departments to resolve invoice or payment issues
Roll out New AP Initiatives at the direction of Accounting Manager/Assistant Controller
Credit Card Reconciliations
File 1099
Requirements
Accounts payable or general accounting experience
Strong understanding of A/P processes and accounting principles
Proficiency with accounting software (NetSuite experience is a plus)
Intermediate Excel skills (VLOOKUP, pivot tables preferred)
Excellent attention to detail and organizational skills
Strong communication and customer service mindset
Ability to manage multiple priorities and meet deadlines
Preferred Skills
Experience in a high-volume A/P environment
Familiarity with expense management systems (e.g., Corpay, Expensify)
Ability to analyze and improve A/P workflows
Effectively collaborate with other team members in Accounting and Operations
Benefits
Medical, Vision and Dental
401(k) matching
PTO
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. In compliance with federal and state equal opportunity employment laws, Safe Site Utility Services is an affirmative action/equal opportunity employer and does not discriminate regarding race, color, national origin, religion, disability, age, or gender.
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