Executive Assistant Job at Clearance Jobs in Chantilly

divh2Executive Assistant/h2pSupporting a Satellite Program Office that provides direct executive services support to government customers in execution of their duties and responsibilities. Assists the Chief of Staff in office operations, developing/maintaining office file plan, and providing back-up support to the Front Office team, as needed. Composes documentation in accordance with government policies and practices and maintains working knowledge of all senior government office interfaces./ppJob Duties Include:/pulliProvide administrative, project, and logistics support to senior managers, including the Director, Deputy Director, and Division Chiefs./liliManage senior manager calendars/schedules and coordinate visit requests./liliProcess senior manager travel authorizations and expense reports through use of the NRO Travel Dashboard (eTrip)./liliCoordinate program level technical engagements with senior corporate executive stakeholders and industry partners in the intelligence and space communities./liliArrange for appropriate conference rooms/facilities and prepare meeting places in accordance with acceptable protocol and security procedures./liliReview and route senior-level executive correspondence, ensuring compliance with established NRO correspondence standards./liliServe as Program Records Officer. Develops and maintains front office file plan; provides guidance, training, and oversight to division level team, and keeps policies and procedures maintaining subordinate level files plans as dictated by NRO instructions and policy./liliEnsure the office maintains an adequate amount of office supplies and order more as needed./liliIdentify and submit work orders to ensure office facilities remain fully functional and operational./liliAssist with special event requirements such as time and place, location, duration, number of attendees, security requirements, and travel arrangements./liliProvide back-up support to the Directors Action Group. Serves as an integral part of the NRO Tracking Information and Enterprise Response (TIER) action coordination process. Ensures actions are completed in a timely manner to meet customer requirements./liliProvide back-up support in preparation/staffing review of Weekly Activity Reports documenting accomplishments and identifying upcoming events, as well as satellite acquisition progress and status./liliMaintain customer-required qualifications and certifications as Program Records Officer, NRO Action Officer, and other training required for the execution of assigned responsibilities./liliTS/SCI w/ CI Poly./li/ulpQualifications:/pulliBachelors Degree with 15 years of relevant experience./liliStrong problem identification/resolution skills, flexibility, initiative, and a proven ability to communicate and work with senior executives efficiently and effectively (to include experience interfacing/communicating with senior executive leadership in government or industry)./liliStrong experience in writing/editing memos and correspondence./liliExcellent computer skills in MS Office (Word, Excel, PowerPoint)./liliExcellent organizational and interpersonal skills./liliPrimary responsibilities for this position do not require travel; however, there is possibility to travel 1-2 times a year./liliAcute attention to detail./li/ulpDesired Qualifications:/pulliBackground in National Archives and Records Administration (NARA) requirements for records and information management./liliAt least 15 years of direct administrative support experience with senior-level military or civilian officials./liliGeneral knowledge of NRO organization and business processes./li/ul/div