Alabama State Department of Education
Federal Programs and Compliance Coordinator
Alabama State Department of Education, Birmingham, Alabama, United States, 35203
Job Summary
Our Beliefs at Legacy Prep At Legacy Prep, you will have the support to grow, the freedom to innovate, and you will never stop learning. You will be part of a community of game-changing educators who are creating new generational legacies for historically underserved youth in Birmingham, Alabama. We believe that we must always strive to strengthen and improve system-wide operations to meet the needs of Legacy Prep's growing and changing community. Job Goal: The Federal Programs & Compliance Coordinator assists the administration and Board of Education by providing fiscal responsibility, accountability, and administrative support with primary responsibilities in the area of federal programs and grants management. Essential Duties and Responsibilities: Additional duties may be assigned. Performs non-routine and highly skilled secretarial work for district administrators. Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and works cooperatively with staff to provide quality services to employees, students, and patrons of the district. Annually prepare and manage district and federal programs annual budget, final expenditure reports, and any other state and/or federal reports required for district programs. Oversees the establishment and maintenance of office procedures and record keeping systems. Research, write, and administer state/federal and independent grant applications. Maintain compliance throughout the life cycle of the grant(s). Coordinates required meetings for federal programs staff. Responsible for processing employee time records. Handles requests for general information, complaints, and inquiries regarding district policies and procedures to ensure efficient operation of the district. Accurately prepares state and district reports from raw data, which includes generating charts and graphs on the computer. Oversees, prepares and/or submits reports and other documents to appropriate agencies as required. Coordinate district, state and federal and state compliance plans, policies and procedures for federal programs to ensure district compliance. Creates, copies, and distributes reports in a timely manner to ensure accurate information is distributed. Assures coordination of both verbal and written information to district employees. Completes and monitors the implementation of projects as outlined by district time-lines. Attends all federal and state program training conferences as needed. Completes special projects as assigned. Maintains confidentiality; unquestionable integrity. Can prioritize multiple tasks, work effectively under stress, meet short deadlines and take direction. All other duties and responsibilities as assigned by the Head of School. Supervisory Responsibilities: None. Qualifications and Requirements: Ability to write accurate reports and business correspondence consistent with the duties of this position. Ability to accurately maintain and balance budgets. Ability to effectively present information and respond to questions from administrators, staff and the general public. Must have strong communication, computer and interpersonal skills. Must have ability to learn and utilize new software programs as systems are upgraded. Must have excellent keyboarding skills and good grammatical, spelling and punctuation. Ability to apply knowledge of current research and theory in specific field. Ability to establish and maintain effective working relationships with staff and the school community. Ability to speak clearly and concisely both in oral and written communication. Ability to perform duties with awareness of all district requirements and Board policies. Minimum Qualifications: Education Four year college or equivalent from accredited university (preferred) Three or more years of related experience in educational environment Experience in working effectively with administrators and other staff personnel. Experience with the operation of computers and software. Skillset Ability to write accurate reports and business correspondence consistent with the duties of this position. Ability to effectively present information and respond to questions from administrators, staff and the general public. Must have strong communication, computer and interpersonal skills. Must have ability to learn and utilize new software programs as systems are upgraded. Must have excellent keyboarding skills and good grammatical, spelling and punctuation. Ability to establish and maintain effective working relationships with staff and the school community. Ability to speak clearly and concisely both in oral and written communication. Ability to perform duties with awareness of all district requirements and Board policies. Physical strength, mobility, dexterity, stamina, and acuity to perform job responsibilities. Ability to be punctual and maintain regular attendance.
Our Beliefs at Legacy Prep At Legacy Prep, you will have the support to grow, the freedom to innovate, and you will never stop learning. You will be part of a community of game-changing educators who are creating new generational legacies for historically underserved youth in Birmingham, Alabama. We believe that we must always strive to strengthen and improve system-wide operations to meet the needs of Legacy Prep's growing and changing community. Job Goal: The Federal Programs & Compliance Coordinator assists the administration and Board of Education by providing fiscal responsibility, accountability, and administrative support with primary responsibilities in the area of federal programs and grants management. Essential Duties and Responsibilities: Additional duties may be assigned. Performs non-routine and highly skilled secretarial work for district administrators. Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and works cooperatively with staff to provide quality services to employees, students, and patrons of the district. Annually prepare and manage district and federal programs annual budget, final expenditure reports, and any other state and/or federal reports required for district programs. Oversees the establishment and maintenance of office procedures and record keeping systems. Research, write, and administer state/federal and independent grant applications. Maintain compliance throughout the life cycle of the grant(s). Coordinates required meetings for federal programs staff. Responsible for processing employee time records. Handles requests for general information, complaints, and inquiries regarding district policies and procedures to ensure efficient operation of the district. Accurately prepares state and district reports from raw data, which includes generating charts and graphs on the computer. Oversees, prepares and/or submits reports and other documents to appropriate agencies as required. Coordinate district, state and federal and state compliance plans, policies and procedures for federal programs to ensure district compliance. Creates, copies, and distributes reports in a timely manner to ensure accurate information is distributed. Assures coordination of both verbal and written information to district employees. Completes and monitors the implementation of projects as outlined by district time-lines. Attends all federal and state program training conferences as needed. Completes special projects as assigned. Maintains confidentiality; unquestionable integrity. Can prioritize multiple tasks, work effectively under stress, meet short deadlines and take direction. All other duties and responsibilities as assigned by the Head of School. Supervisory Responsibilities: None. Qualifications and Requirements: Ability to write accurate reports and business correspondence consistent with the duties of this position. Ability to accurately maintain and balance budgets. Ability to effectively present information and respond to questions from administrators, staff and the general public. Must have strong communication, computer and interpersonal skills. Must have ability to learn and utilize new software programs as systems are upgraded. Must have excellent keyboarding skills and good grammatical, spelling and punctuation. Ability to apply knowledge of current research and theory in specific field. Ability to establish and maintain effective working relationships with staff and the school community. Ability to speak clearly and concisely both in oral and written communication. Ability to perform duties with awareness of all district requirements and Board policies. Minimum Qualifications: Education Four year college or equivalent from accredited university (preferred) Three or more years of related experience in educational environment Experience in working effectively with administrators and other staff personnel. Experience with the operation of computers and software. Skillset Ability to write accurate reports and business correspondence consistent with the duties of this position. Ability to effectively present information and respond to questions from administrators, staff and the general public. Must have strong communication, computer and interpersonal skills. Must have ability to learn and utilize new software programs as systems are upgraded. Must have excellent keyboarding skills and good grammatical, spelling and punctuation. Ability to establish and maintain effective working relationships with staff and the school community. Ability to speak clearly and concisely both in oral and written communication. Ability to perform duties with awareness of all district requirements and Board policies. Physical strength, mobility, dexterity, stamina, and acuity to perform job responsibilities. Ability to be punctual and maintain regular attendance.