Synergy Interactive
Office Manager/Workplace Coordinator (Media)
Synergy Interactive, New York, New York, us, 10261
This position is starting off as an open ended contract with expectations of eventually converting full time.
As the Office Manager you will be responsible for ensuring that the office is running smoothly and efficiently. Ideal candidates for this position will be passionate about making workspaces fun, inspiring, safe, collaborative and productive. This role will be onsite Monday through Thursday with some occasional Fridays.
Responsibilities:
Serve as a point of contact for facility operations and maintenance across all offices throughout the U.S. Areas of responsibility include facilities management, space planning, procurement, reception, mail services, maintenance, coordination with the landlord, office upgrades and security. Manage outside vendors and ensure compliance with accounts payable/finance. Enter invoicing and payment information in the accounting systems. In coordination with building management, maintain facilities, furniture, fixtures and equipment in good working order and repair. Manage preventive maintenance of facility equipment; execute small repairs and office reconfigurations. Experience needed:
Experience with procuring vendors and negotiating agreements; develop reporting process. Create and maintain an interactive database of vendors. Proven ability to multi-task and prioritize in a fast-paced environment, juggling multiple requests simultaneously. Prior experience overseeing the coordination of building space allocation, project management and procurement. Develop and implement methods, procedures and workflow efficiencies that ensure consistently high standards of quality and productivity within the organizational structure; monitor requests and recurring problems, review workflow and turnaround times, implement improvements to service. Clear and concise communication skills, both written and verbal. Familiarity with OSHA requirements and reporting. A practical, flexible and innovative approach to work. Familiar with google suite (gmail, drive, calendar, etc).
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Serve as a point of contact for facility operations and maintenance across all offices throughout the U.S. Areas of responsibility include facilities management, space planning, procurement, reception, mail services, maintenance, coordination with the landlord, office upgrades and security. Manage outside vendors and ensure compliance with accounts payable/finance. Enter invoicing and payment information in the accounting systems. In coordination with building management, maintain facilities, furniture, fixtures and equipment in good working order and repair. Manage preventive maintenance of facility equipment; execute small repairs and office reconfigurations. Experience needed:
Experience with procuring vendors and negotiating agreements; develop reporting process. Create and maintain an interactive database of vendors. Proven ability to multi-task and prioritize in a fast-paced environment, juggling multiple requests simultaneously. Prior experience overseeing the coordination of building space allocation, project management and procurement. Develop and implement methods, procedures and workflow efficiencies that ensure consistently high standards of quality and productivity within the organizational structure; monitor requests and recurring problems, review workflow and turnaround times, implement improvements to service. Clear and concise communication skills, both written and verbal. Familiarity with OSHA requirements and reporting. A practical, flexible and innovative approach to work. Familiar with google suite (gmail, drive, calendar, etc).
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