Xcellerant Ventures
Senior Executive Administrative Assistant
Xcellerant Ventures, Scottsdale, Arizona, us, 85261
Senior Executive Administrative Assistant
Executive Assistant to Founder & Managing Partner
Venture Capital & BioPharma Platform
Overview We are seeking an exceptional Executive Assistant to support a founder and senior executive operating across venture capital, BioPharma, board leadership, and multiple portfolio companies. This is a high-impact role for someone who thrives in complexity, anticipates needs before they surface, and brings calm structure to fast-moving environments.
This is not a task-based assistant role. You will function as a trusted partner, gatekeeper, and force multiplier for an executive whose time and attention are extremely valuable.
What You’ll Do Executive Support & Leverage
Own and manage a demanding calendar across multiple time zones, boards, investors, and portfolio companies
Prioritize meetings based on strategic value, not just availability
Prepare briefings, agendas, and talking points ahead of key meetings
Track action items and follow up to ensure execution
Strategic Coordination
Act as a central hub across VC funds, operating companies, advisors, and external partners
Coordinate board meetings, investor meetings, and offsites end-to-end
Maintain context across initiatives so nothing falls through the cracks
Flag conflicts, risks, and opportunities early
Communication & Gatekeeping
Serve as a first point of contact for senior stakeholders
Draft and triage correspondence with professionalism and discretion
Know when to protect time and when to push things through
Represent the executive’s voice, tone, and priorities accurately
Operational Excellence
Build and maintain systems for tracking commitments, documents, and contacts
Manage confidential information with absolute discretion
Support light project management across strategic initiatives
Coordinate complex travel when needed, optimizing for efficiency and recovery time
Personal Office Support
Handle a limited set of personal logistics that directly support professional effectiveness
Anticipate needs during high-intensity periods (fundraises, board cycles, transactions)
What We’re Looking For Experience
7+ years supporting senior executives, founders, partners, or C‑suite leaders
Experience in venture capital, private equity, biopharma, healthcare, law, finance, or similarly complex environments strongly preferred
Proven ability to support an executive with multiple concurrent roles
Judgment & Mindset
Exceptional judgment and discretion
Ability to think in terms of priorities, tradeoffs, and leverage
Comfortable pushing back when needed and asking clarifying questions
Calm under pressure; unflappable in fast-changing situations
Skills
Elite calendar and time‑management skills
Clear, concise written and verbal communication
Strong organizational systems and attention to detail
Tech‑savvy and quick to adopt new tools
Able to operate independently with minimal instruction
Working Style
Proactive, not reactive
Detail‑oriented without losing sight of the bigger picture
Comfortable with ambiguity
Service‑oriented but not subservient
What This Role Is (and Is Not) This role is:
High trust
High responsibility
High visibility
Designed for a senior EA who wants to operate at a strategic level
This role is not:
A stepping‑stone admin position
Purely reactive task execution
A 9‑to-5 mindset role
Why This Role Is Compelling
Direct partnership with a high‑impact leader
Exposure to venture investing, biopharma innovation, and board‑level decision‑making
Opportunity to shape how the executive office runs
Long‑term growth for the right person
Compensation & Structure
Competitive base salary commensurate with experience
Performance bonus potential
Benefits package
Flexible structure with high accountability
Seniority level
Mid‑Senior level
Employment type
Full‑time
Job function
Administrative
Industries
Venture Capital and Private Equity Principals
Referrals increase your chances of interviewing at Xcellerant Ventures by 2x.
Scottsdale, AZ $92,000 - $163,300 3 days ago.
#J-18808-Ljbffr
Venture Capital & BioPharma Platform
Overview We are seeking an exceptional Executive Assistant to support a founder and senior executive operating across venture capital, BioPharma, board leadership, and multiple portfolio companies. This is a high-impact role for someone who thrives in complexity, anticipates needs before they surface, and brings calm structure to fast-moving environments.
This is not a task-based assistant role. You will function as a trusted partner, gatekeeper, and force multiplier for an executive whose time and attention are extremely valuable.
What You’ll Do Executive Support & Leverage
Own and manage a demanding calendar across multiple time zones, boards, investors, and portfolio companies
Prioritize meetings based on strategic value, not just availability
Prepare briefings, agendas, and talking points ahead of key meetings
Track action items and follow up to ensure execution
Strategic Coordination
Act as a central hub across VC funds, operating companies, advisors, and external partners
Coordinate board meetings, investor meetings, and offsites end-to-end
Maintain context across initiatives so nothing falls through the cracks
Flag conflicts, risks, and opportunities early
Communication & Gatekeeping
Serve as a first point of contact for senior stakeholders
Draft and triage correspondence with professionalism and discretion
Know when to protect time and when to push things through
Represent the executive’s voice, tone, and priorities accurately
Operational Excellence
Build and maintain systems for tracking commitments, documents, and contacts
Manage confidential information with absolute discretion
Support light project management across strategic initiatives
Coordinate complex travel when needed, optimizing for efficiency and recovery time
Personal Office Support
Handle a limited set of personal logistics that directly support professional effectiveness
Anticipate needs during high-intensity periods (fundraises, board cycles, transactions)
What We’re Looking For Experience
7+ years supporting senior executives, founders, partners, or C‑suite leaders
Experience in venture capital, private equity, biopharma, healthcare, law, finance, or similarly complex environments strongly preferred
Proven ability to support an executive with multiple concurrent roles
Judgment & Mindset
Exceptional judgment and discretion
Ability to think in terms of priorities, tradeoffs, and leverage
Comfortable pushing back when needed and asking clarifying questions
Calm under pressure; unflappable in fast-changing situations
Skills
Elite calendar and time‑management skills
Clear, concise written and verbal communication
Strong organizational systems and attention to detail
Tech‑savvy and quick to adopt new tools
Able to operate independently with minimal instruction
Working Style
Proactive, not reactive
Detail‑oriented without losing sight of the bigger picture
Comfortable with ambiguity
Service‑oriented but not subservient
What This Role Is (and Is Not) This role is:
High trust
High responsibility
High visibility
Designed for a senior EA who wants to operate at a strategic level
This role is not:
A stepping‑stone admin position
Purely reactive task execution
A 9‑to-5 mindset role
Why This Role Is Compelling
Direct partnership with a high‑impact leader
Exposure to venture investing, biopharma innovation, and board‑level decision‑making
Opportunity to shape how the executive office runs
Long‑term growth for the right person
Compensation & Structure
Competitive base salary commensurate with experience
Performance bonus potential
Benefits package
Flexible structure with high accountability
Seniority level
Mid‑Senior level
Employment type
Full‑time
Job function
Administrative
Industries
Venture Capital and Private Equity Principals
Referrals increase your chances of interviewing at Xcellerant Ventures by 2x.
Scottsdale, AZ $92,000 - $163,300 3 days ago.
#J-18808-Ljbffr