Copart
Copart, Inc. is a global leader in online vehicle auctions and automotive remarketing services. With operations spanning multiple countries and a network of more than 750,000 buyers, Copart delivers an unmatched experience using our technology, processes, and people.
Position Summary We are seeking a highly experienced, strategic Executive Assistant to provide high-level support to the Senior Vice Presidents and the Head of Real Estate. This role requires exceptional judgment, discretion, and operational rigor, serving as a trusted partner to executives and enabling focus on high-impact priorities through complex logistics, communications, and cross-functional coordination.
Key Responsibilities
Executive Support & Prioritization
Proactively manage complex calendars, balancing leadership meetings, board activities, external engagements, and personal commitments.
Exercise sound judgment in prioritizing requests, anticipating conflicts, and making trade‑offs aligned with executives’ goals.
Prepare daily and weekly briefings, agendas, and pre‑reads to ensure executives are fully prepared.
Communications & Stakeholder Management
Serve as primary point of contact for internal and external stakeholders, including board members, investors, regulators, and partners.
Draft, review, and manage sensitive communications with accuracy and professionalism.
Maintain strict confidentiality around executive, board, legal, financial, and personnel matters.
Meeting, Travel & Event Management
Coordinate complex domestic and international travel, including multi‑city itineraries and real‑time problem resolution.
Plan and support high‑stakes meetings such as board meetings, earnings activities, leadership off‑sites, and investor events.
Manage logistics, materials, and follow‑ups to ensure meetings are productive and outcomes are tracked.
Operational & Business Support
Partner with executives to drive operational efficiency within the office, identifying opportunities to streamline processes.
Track action items, deadlines, and deliverables across functions to ensure follow‑through and accountability.
Collaborate closely with Legal, Finance, HR, Investor Relations, Communications, and other executive offices as needed.
Strategic Functions
Own team sprint planning, performance management rhythms, organizational structure administration, and meeting governance for the leadership team.
Multi‑Executive Coverage
Provide comprehensive support to three senior leaders (two SVPs and the Head of Real Estate).
Qualifications
15+ years of Executive Assistant experience, preferably within Fortune 100 banking or technology sectors.
Demonstrated ability to operate with discretion, sound judgment, and professionalism in highly confidential environments.
Exceptional organizational and time‑management skills with the ability to manage competing priorities under pressure.
Strong written and verbal communication skills.
Advanced proficiency with Microsoft Office and/or Google Workspace; comfort with collaboration, scheduling, and expense tools.
High emotional intelligence and ability to build trust with senior leaders and stakeholders at all levels.
Demonstrated experience with project management, sprint planning (Agile/Scrum familiarity is a plus), and business operations.
Proven ability to handle highly sensitive personnel data with absolute confidentiality.
Success Measures
Judgment in process: knows when to follow protocol and when to act independently.
Calm under pressure: maintains composure in high‑visibility, time‑sensitive situations.
Enterprise mindset: understands broader business context and implications of decisions.
Service‑oriented, not subservient: enables executive effectiveness with professional confidence.
Detail‑driven with strategic awareness: flawless execution without losing sight of priorities.
Benefits Summary
Medical/Dental/Vision coverage
401(k) with company match
ESP (Employee Stock Purchase Plan)
EAP (Employee Assistance Program)
Vacation and sick pay
Paid company holidays
Life and AD&D insurance
Discounts on company products and services
Diversity & Inclusion Copart is focused on harnessing the power of diversity, inclusion, and collaboration. By embracing diverse perspectives, we open doors to innovation and unleash the full potential of our team. We are dedicated to fostering a workplace where everyone feels appreciated, included, and inspired to grow.
E‑Verify Copart participates in the Department of Homeland Security U.S. Citizenship and Immigration Services' E‑Verify program (for U.S. applicants and employees only).
#J-18808-Ljbffr
Position Summary We are seeking a highly experienced, strategic Executive Assistant to provide high-level support to the Senior Vice Presidents and the Head of Real Estate. This role requires exceptional judgment, discretion, and operational rigor, serving as a trusted partner to executives and enabling focus on high-impact priorities through complex logistics, communications, and cross-functional coordination.
Key Responsibilities
Executive Support & Prioritization
Proactively manage complex calendars, balancing leadership meetings, board activities, external engagements, and personal commitments.
Exercise sound judgment in prioritizing requests, anticipating conflicts, and making trade‑offs aligned with executives’ goals.
Prepare daily and weekly briefings, agendas, and pre‑reads to ensure executives are fully prepared.
Communications & Stakeholder Management
Serve as primary point of contact for internal and external stakeholders, including board members, investors, regulators, and partners.
Draft, review, and manage sensitive communications with accuracy and professionalism.
Maintain strict confidentiality around executive, board, legal, financial, and personnel matters.
Meeting, Travel & Event Management
Coordinate complex domestic and international travel, including multi‑city itineraries and real‑time problem resolution.
Plan and support high‑stakes meetings such as board meetings, earnings activities, leadership off‑sites, and investor events.
Manage logistics, materials, and follow‑ups to ensure meetings are productive and outcomes are tracked.
Operational & Business Support
Partner with executives to drive operational efficiency within the office, identifying opportunities to streamline processes.
Track action items, deadlines, and deliverables across functions to ensure follow‑through and accountability.
Collaborate closely with Legal, Finance, HR, Investor Relations, Communications, and other executive offices as needed.
Strategic Functions
Own team sprint planning, performance management rhythms, organizational structure administration, and meeting governance for the leadership team.
Multi‑Executive Coverage
Provide comprehensive support to three senior leaders (two SVPs and the Head of Real Estate).
Qualifications
15+ years of Executive Assistant experience, preferably within Fortune 100 banking or technology sectors.
Demonstrated ability to operate with discretion, sound judgment, and professionalism in highly confidential environments.
Exceptional organizational and time‑management skills with the ability to manage competing priorities under pressure.
Strong written and verbal communication skills.
Advanced proficiency with Microsoft Office and/or Google Workspace; comfort with collaboration, scheduling, and expense tools.
High emotional intelligence and ability to build trust with senior leaders and stakeholders at all levels.
Demonstrated experience with project management, sprint planning (Agile/Scrum familiarity is a plus), and business operations.
Proven ability to handle highly sensitive personnel data with absolute confidentiality.
Success Measures
Judgment in process: knows when to follow protocol and when to act independently.
Calm under pressure: maintains composure in high‑visibility, time‑sensitive situations.
Enterprise mindset: understands broader business context and implications of decisions.
Service‑oriented, not subservient: enables executive effectiveness with professional confidence.
Detail‑driven with strategic awareness: flawless execution without losing sight of priorities.
Benefits Summary
Medical/Dental/Vision coverage
401(k) with company match
ESP (Employee Stock Purchase Plan)
EAP (Employee Assistance Program)
Vacation and sick pay
Paid company holidays
Life and AD&D insurance
Discounts on company products and services
Diversity & Inclusion Copart is focused on harnessing the power of diversity, inclusion, and collaboration. By embracing diverse perspectives, we open doors to innovation and unleash the full potential of our team. We are dedicated to fostering a workplace where everyone feels appreciated, included, and inspired to grow.
E‑Verify Copart participates in the Department of Homeland Security U.S. Citizenship and Immigration Services' E‑Verify program (for U.S. applicants and employees only).
#J-18808-Ljbffr