Harvard Graduate School of Education
Faculty Coordinator
Harvard Graduate School of Education, Cambridge, Massachusetts, us, 02140
Company Description
By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.
Why join the Harvard Graduate School of Education The Harvard Graduate School of Education (HGSE) is a diverse community of learners, teachers, and employees who are passionate about changing the world through education and striving for maximum impact in the field of education. Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community that values diversity. For more information about HGSE, its programs, research, and faculty, please visit: www.gse.harvard.edu.
Job Description Course/Teaching Support
Supports both in-person and online classroom teaching and learning
Coordinates activities with other course administration offices (e.g., Academic Affairs, Registration, Teaching & Learning Lab, Library)
Responsible for course preparation which includes managing and ordering required course materials including eBooks and book chapter PDFs in collaboration with the Digital Scholarship Librarian
Supports syllabus preparation with the editing, formatting, and posting of syllabi
Builds and Maintains course websites utilizing the Cidi Labs suite of tools in Canvas course platforms
Assists in the hiring of Teaching Assistants/Teaching Fellows
Arranges media support for classes
Acts as liaison between faculty, teaching fellows and students as well as other GSE educational programs, speakers/presenters and administrative departments, such as course administration
Financial Support
Prepares internal and external expense reports and handles any other financial reimbursement process
Assists with hiring research assistants through either Academic Affairs, Human Resources, or Student Payroll; Approves student and non-student timesheets; Assists with onboarding of and payments to vendors and independent contractors
Runs, reviews, and helps to monitor grant-related HART reports and sponsored project funds
Manages institutional TTRF/FRIF funds as well as corporate credit cards
Processes payments for faculty corporate cards
Works closely with the Office of Sponsored Projects to manage the spending of sponsored funds over time in compliance with award parameters
Administrative/Research Support
Acts as liaison with other faculty, outside contacts and administrative departments on behalf of the faculty to address issues as they arise
Prepares recommendation letters, memos, reports and drafts routine correspondence
Consistently reviews documents, including but not limited to manuscripts, articles and transcripts, including citations, footnotes and exhibits for accuracy, recommending edits as necessary
Maintains and updates biographical information including CVs and biosketches for faculty
Retrieves and orders books and articles from the library HOLLIS system
Schedules meetings, maintains calendars, and all related arrangements
Coordinates travel arrangements
Supports faculty with coordination and implementation of special projects/events/assignments
Orders and maintains office and classroom supplies and catering
HGSE is currently developing dynamic workplace models which will actively support a combination of on-campus and remote work (within a state in which Harvard is registered to do business) where business and operational needs allow. You and your manager will discuss the best schedule based on your role and operational need. If your role allows for remote work, please note that all remote work must be performed within a state in which Harvard is registered to do business (CA (Only Exempt), CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Please also note that Harvard will withhold each applicable state’s required tax and other withholdings from your paycheck for the time you work there.
Qualifications Basic Qualifications
Minimum three years of administrative experience. Education beyond high school may count towards years of experience.
Any candidate wishing to be considered must supply a cover letter in addition to their resume. Please upload as one document.
Additional Qualifications and Skills
College degree preferred or an equivalent of college level coursework plus relevant experience in an administrative role.
Experience supporting multiple supervisors strongly preferred.
Excellent time management and organizational skills, and the ability to prioritize competing demands in a fast-paced environment.
Ability to work with interruptions, adapt to change, and respond quickly to last-minute alteration requests regarding calendars, schedules and travel.
Prior work experiences that called for independent initiative, and ability to work independently with minimal supervision, make appropriate adjustments to work flow, and problem solve.
Strong attention to detail, accuracy, and follow-through essential. Ability to establish effective work relationships across all levels.
Excellent customer service and oral and written communication skills.
Strong proficiency with the Microsoft Office Suite.
Competency using a variety of computer software, including Word, Excel, Power Point and Google Suite. Experience with Adobe Suite and Zoom.
Possesses the ability to learn and adapt to new systems quickly, including emerging office technologies and communication tools.
Experience with updating websites and using Harvard financial systems and iProcurement preferred.
Solid working knowledge of basic financial concepts and tools (i.e., financial reporting, spreadsheet manipulation) preferred.
Additional Information
Standard Hours/Schedule: 35 hours per week
Compensation Range/Rate (including Shift Differential if applicable): $62,500
Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
Pre-Employment Screening: Identity
Work Format Details This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
Salary Grade and Ranges This position is salary grade level 054. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.
Benefits
Generous paid time off including parental leave
Medical, dental, and vision health insurance coverage starting on day one
Retirement plans with university contributions
Wellbeing and mental health resources
Support for families and caregivers
Professional development opportunities including tuition assistance and reimbursement
Commuter benefits, discounts and campus perks
EEO/Non-Discrimination Commitment Statement Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.
Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.
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Why join the Harvard Graduate School of Education The Harvard Graduate School of Education (HGSE) is a diverse community of learners, teachers, and employees who are passionate about changing the world through education and striving for maximum impact in the field of education. Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community that values diversity. For more information about HGSE, its programs, research, and faculty, please visit: www.gse.harvard.edu.
Job Description Course/Teaching Support
Supports both in-person and online classroom teaching and learning
Coordinates activities with other course administration offices (e.g., Academic Affairs, Registration, Teaching & Learning Lab, Library)
Responsible for course preparation which includes managing and ordering required course materials including eBooks and book chapter PDFs in collaboration with the Digital Scholarship Librarian
Supports syllabus preparation with the editing, formatting, and posting of syllabi
Builds and Maintains course websites utilizing the Cidi Labs suite of tools in Canvas course platforms
Assists in the hiring of Teaching Assistants/Teaching Fellows
Arranges media support for classes
Acts as liaison between faculty, teaching fellows and students as well as other GSE educational programs, speakers/presenters and administrative departments, such as course administration
Financial Support
Prepares internal and external expense reports and handles any other financial reimbursement process
Assists with hiring research assistants through either Academic Affairs, Human Resources, or Student Payroll; Approves student and non-student timesheets; Assists with onboarding of and payments to vendors and independent contractors
Runs, reviews, and helps to monitor grant-related HART reports and sponsored project funds
Manages institutional TTRF/FRIF funds as well as corporate credit cards
Processes payments for faculty corporate cards
Works closely with the Office of Sponsored Projects to manage the spending of sponsored funds over time in compliance with award parameters
Administrative/Research Support
Acts as liaison with other faculty, outside contacts and administrative departments on behalf of the faculty to address issues as they arise
Prepares recommendation letters, memos, reports and drafts routine correspondence
Consistently reviews documents, including but not limited to manuscripts, articles and transcripts, including citations, footnotes and exhibits for accuracy, recommending edits as necessary
Maintains and updates biographical information including CVs and biosketches for faculty
Retrieves and orders books and articles from the library HOLLIS system
Schedules meetings, maintains calendars, and all related arrangements
Coordinates travel arrangements
Supports faculty with coordination and implementation of special projects/events/assignments
Orders and maintains office and classroom supplies and catering
HGSE is currently developing dynamic workplace models which will actively support a combination of on-campus and remote work (within a state in which Harvard is registered to do business) where business and operational needs allow. You and your manager will discuss the best schedule based on your role and operational need. If your role allows for remote work, please note that all remote work must be performed within a state in which Harvard is registered to do business (CA (Only Exempt), CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Please also note that Harvard will withhold each applicable state’s required tax and other withholdings from your paycheck for the time you work there.
Qualifications Basic Qualifications
Minimum three years of administrative experience. Education beyond high school may count towards years of experience.
Any candidate wishing to be considered must supply a cover letter in addition to their resume. Please upload as one document.
Additional Qualifications and Skills
College degree preferred or an equivalent of college level coursework plus relevant experience in an administrative role.
Experience supporting multiple supervisors strongly preferred.
Excellent time management and organizational skills, and the ability to prioritize competing demands in a fast-paced environment.
Ability to work with interruptions, adapt to change, and respond quickly to last-minute alteration requests regarding calendars, schedules and travel.
Prior work experiences that called for independent initiative, and ability to work independently with minimal supervision, make appropriate adjustments to work flow, and problem solve.
Strong attention to detail, accuracy, and follow-through essential. Ability to establish effective work relationships across all levels.
Excellent customer service and oral and written communication skills.
Strong proficiency with the Microsoft Office Suite.
Competency using a variety of computer software, including Word, Excel, Power Point and Google Suite. Experience with Adobe Suite and Zoom.
Possesses the ability to learn and adapt to new systems quickly, including emerging office technologies and communication tools.
Experience with updating websites and using Harvard financial systems and iProcurement preferred.
Solid working knowledge of basic financial concepts and tools (i.e., financial reporting, spreadsheet manipulation) preferred.
Additional Information
Standard Hours/Schedule: 35 hours per week
Compensation Range/Rate (including Shift Differential if applicable): $62,500
Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
Pre-Employment Screening: Identity
Work Format Details This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
Salary Grade and Ranges This position is salary grade level 054. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.
Benefits
Generous paid time off including parental leave
Medical, dental, and vision health insurance coverage starting on day one
Retirement plans with university contributions
Wellbeing and mental health resources
Support for families and caregivers
Professional development opportunities including tuition assistance and reimbursement
Commuter benefits, discounts and campus perks
EEO/Non-Discrimination Commitment Statement Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.
Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.
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