Hummel's Office Plus
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NY1552187
Receptionist/Executive Assistant
Full time for Hummel's Office Plus at their Mohawk, NY Corporate Office.
Hours: 7:55am - 5pm (Monday through Friday) w/ 1-hour 5 minute lunch
Supervisor: Executive Services Manager
Hummels Office Plus is seeking a Receptionist/Executive Assistant to provide administrative support, manage multiple priorities, and serve as the welcoming face of our company. In this highly visible role, you'll work closely with leadership and support departments like Sales, Marketing, and HR.
As a family-owned business with over 90 years in the Mohawk Valley, we pride ourselves on creating inspiring workspaces and a close-knit, supportive team environment. This position involves a variety of clerical tasks and requires strong multitasking skills, professionalism, and a customer-focused mindset.
Key Responsibilities
Greet visitors warmly and direct them according to our visitor policy; manage a multi-line phone system, route calls, and monitor daily employee availability.
Manages all functions of a multiline phone system, including turning the system on and off, answering incoming calls, identifying caller needs, and directing calls to the appropriate team member or voicemail. Also operates the paging system for internal announcements and to locate staff as needed.
Perform a wide range of administrative duties including document preparation, filing, laminating, data entry, and review of current Certificates of Insurance.
Support internal communication efforts create and send birthday candies, recognition cards (Reaching for the Stars, Pat on the Back), and internal contact lists.
Maintain calendars, track meetings and employee schedules, and send daily Out of Office email & updates to that email.
Generate detailed reports for Sales and other departments, including 5-year sales analysis, monthly trends, cost comparisons, and product research.
Keep employee lists current and distributes changes via e-mail.
Assist the Marketing and Sales teams with creating promotional flyers, coordinating trade show participation, and preparing for community involvement initiatives. Mut have reliable transportation.
Provide general office support and step in to assist other departments as needed.
Other duties as assigned.
Experience & Educational Background
Associate degree (A. A.) or equivalent from two-year College or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience.
What Were Looking For
Excellent communication, organization, and computer/data entry experience (MS Word, Outlook, Excel, Publisher, etc.)
Creativity and have a pleasant, professional speaking voice and friendly personality with customer focus
Ability to multi-task and effective time management
Ability to work in a team environment or independently
Why Youll Love Working Here
A supportive, welcoming team that values your input.
Benefits including medical, dental, and life insurance
401(k) plan to help you invest in your future (with an outstanding 401(k) matching!)
A supportive and fast-paced in-office work environment
A company culture that values people, positivity, and progress
Apply by sending your resume via email to: hr@hummelsop.com
Hummel's Office Equipment Company, Inc., is an AA/EOE
Seniority level Entry level
Employment type Full-time
Job function Administrative
Industries Retail Office Equipment
Referrals increase your chances of interviewing at Hummel's Office Plus by 2x
#J-18808-Ljbffr
NY1552187
Receptionist/Executive Assistant
Full time for Hummel's Office Plus at their Mohawk, NY Corporate Office.
Hours: 7:55am - 5pm (Monday through Friday) w/ 1-hour 5 minute lunch
Supervisor: Executive Services Manager
Hummels Office Plus is seeking a Receptionist/Executive Assistant to provide administrative support, manage multiple priorities, and serve as the welcoming face of our company. In this highly visible role, you'll work closely with leadership and support departments like Sales, Marketing, and HR.
As a family-owned business with over 90 years in the Mohawk Valley, we pride ourselves on creating inspiring workspaces and a close-knit, supportive team environment. This position involves a variety of clerical tasks and requires strong multitasking skills, professionalism, and a customer-focused mindset.
Key Responsibilities
Greet visitors warmly and direct them according to our visitor policy; manage a multi-line phone system, route calls, and monitor daily employee availability.
Manages all functions of a multiline phone system, including turning the system on and off, answering incoming calls, identifying caller needs, and directing calls to the appropriate team member or voicemail. Also operates the paging system for internal announcements and to locate staff as needed.
Perform a wide range of administrative duties including document preparation, filing, laminating, data entry, and review of current Certificates of Insurance.
Support internal communication efforts create and send birthday candies, recognition cards (Reaching for the Stars, Pat on the Back), and internal contact lists.
Maintain calendars, track meetings and employee schedules, and send daily Out of Office email & updates to that email.
Generate detailed reports for Sales and other departments, including 5-year sales analysis, monthly trends, cost comparisons, and product research.
Keep employee lists current and distributes changes via e-mail.
Assist the Marketing and Sales teams with creating promotional flyers, coordinating trade show participation, and preparing for community involvement initiatives. Mut have reliable transportation.
Provide general office support and step in to assist other departments as needed.
Other duties as assigned.
Experience & Educational Background
Associate degree (A. A.) or equivalent from two-year College or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience.
What Were Looking For
Excellent communication, organization, and computer/data entry experience (MS Word, Outlook, Excel, Publisher, etc.)
Creativity and have a pleasant, professional speaking voice and friendly personality with customer focus
Ability to multi-task and effective time management
Ability to work in a team environment or independently
Why Youll Love Working Here
A supportive, welcoming team that values your input.
Benefits including medical, dental, and life insurance
401(k) plan to help you invest in your future (with an outstanding 401(k) matching!)
A supportive and fast-paced in-office work environment
A company culture that values people, positivity, and progress
Apply by sending your resume via email to: hr@hummelsop.com
Hummel's Office Equipment Company, Inc., is an AA/EOE
Seniority level Entry level
Employment type Full-time
Job function Administrative
Industries Retail Office Equipment
Referrals increase your chances of interviewing at Hummel's Office Plus by 2x
#J-18808-Ljbffr