A&K Railroad Materials, Inc.
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Executive Assistant
role at
A&K Railroad Materials, Inc.
Company Overview A&K Railroad Materials Inc. is a leading supplier of new and used railroad track materials, with sales offices and a network of storage and distribution facilities across the United States. Our mission is to provide innovative solutions to promote lasting railway infrastructure.
Responsibilities
Provide comprehensive administrative support to the EVP of Sales and EVP of Operations.
Manage complex calendars, schedule and coordinate meetings, prepare agendas, and send reminders.
Answer and direct phone calls and serve as the primary point of contact for internal and external inquiries.
Assist in the preparation of presentations, proposals, and reports for executive and customer meetings.
Support data entry and management within A&K’s enterprise and CRM systems.
Coordinate and arrange domestic and occasional international travel for both executives.
Work collaboratively with regional sales personnel, operations teams, and other departments to support key initiatives and special projects.
Manage and oversee general office operations, including ordering supplies, coordinating office services, and ensuring a professional work environment.
Assist in planning and execution of company events, training sessions, and leadership meetings.
Handle confidential information with discretion and maintain a high level of professionalism.
Requirements
Strong organizational skills with the ability to multitask and manage competing priorities in a fast‑paced environment.
Excellent written and verbal communication skills.
High attention to detail and accuracy in data entry and document preparation.
Ability to listen, understand, and follow directions effectively.
Customer‑service oriented with a proactive and solution‑focused approach.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Preferred Qualifications
2–5 years of experience as an Executive Assistant or Administrative Assistant supporting C‑suite or senior executives.
Experience managing multiple executive calendars simultaneously.
Experience preparing professional presentations and reports.
Prior experience with ERP or CRM data entry systems.
College degree or equivalent experience in business administration, sales, or a related field.
Prior administrative experience in operations, sales, or office management is a plus.
Compensation & Benefits
Competitive salary commensurate with experience.
Medical, Vision, and Dental Insurance.
401(k) with Company Matching.
Paid Time Off and Paid Holidays.
Career advancement opportunities.
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Executive Assistant
role at
A&K Railroad Materials, Inc.
Company Overview A&K Railroad Materials Inc. is a leading supplier of new and used railroad track materials, with sales offices and a network of storage and distribution facilities across the United States. Our mission is to provide innovative solutions to promote lasting railway infrastructure.
Responsibilities
Provide comprehensive administrative support to the EVP of Sales and EVP of Operations.
Manage complex calendars, schedule and coordinate meetings, prepare agendas, and send reminders.
Answer and direct phone calls and serve as the primary point of contact for internal and external inquiries.
Assist in the preparation of presentations, proposals, and reports for executive and customer meetings.
Support data entry and management within A&K’s enterprise and CRM systems.
Coordinate and arrange domestic and occasional international travel for both executives.
Work collaboratively with regional sales personnel, operations teams, and other departments to support key initiatives and special projects.
Manage and oversee general office operations, including ordering supplies, coordinating office services, and ensuring a professional work environment.
Assist in planning and execution of company events, training sessions, and leadership meetings.
Handle confidential information with discretion and maintain a high level of professionalism.
Requirements
Strong organizational skills with the ability to multitask and manage competing priorities in a fast‑paced environment.
Excellent written and verbal communication skills.
High attention to detail and accuracy in data entry and document preparation.
Ability to listen, understand, and follow directions effectively.
Customer‑service oriented with a proactive and solution‑focused approach.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Preferred Qualifications
2–5 years of experience as an Executive Assistant or Administrative Assistant supporting C‑suite or senior executives.
Experience managing multiple executive calendars simultaneously.
Experience preparing professional presentations and reports.
Prior experience with ERP or CRM data entry systems.
College degree or equivalent experience in business administration, sales, or a related field.
Prior administrative experience in operations, sales, or office management is a plus.
Compensation & Benefits
Competitive salary commensurate with experience.
Medical, Vision, and Dental Insurance.
401(k) with Company Matching.
Paid Time Off and Paid Holidays.
Career advancement opportunities.
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