Executive Assistant Job at Missouri Staffing in Kansas City

Executive Assistant Position

We are looking for a highly skilled and proactive Executive Assistant to support executive leaders for a client in the insurance industry in Kansas City, Missouri. This contract-to-permanent position requires a detail-oriented individual who thrives in fast-paced environments and can manage complex administrative tasks with discretion. The ideal candidate will bring creativity, strong organizational skills, and the ability to balance competing priorities effectively.

Responsibilities:

• Coordinate and manage executive schedules, including planning meetings, appointments, and conferences.
• Arrange and oversee travel logistics, including booking accommodations and transportation for executive staff.
• Act as a liaison between the executive team and internal staff, vendors, and external clients, ensuring smooth communication.
• Handle confidential information with utmost discretion, maintaining trust and integrity.
• Prepare and track expense reports for executive leadership, ensuring alignment with the overall budget.
• Support the execution of special projects, managing them from inception to completion independently.
• Ensure timely completion of administrative tasks while juggling multiple priorities.
• Review and prioritize incoming and outgoing communications, taking necessary actions promptly.
• Plan and coordinate company events, ensuring all logistical details are addressed effectively.
• Adapt to ever-changing priorities in a dynamic work environment, demonstrating flexibility and problem-solving skills.

Requirements:

• Bachelor's degree or equivalent education/experience preferred.
• Minimum of 2-3 years of experience providing administrative support to C-level executives.
• Proficiency in Microsoft Office Suite, including Word, Excel (pivot tables), PowerPoint (charts and graphs), and Outlook.
• Exceptional communication skills, both written and verbal, with strong attention to detail.
• Proven ability to manage confidential information with discretion and professionalism.
• Strong organizational and time management skills, capable of prioritizing tasks in a high-pressure environment.
• Entrepreneurial mindset with the ability to identify opportunities and propose solutions.
• Demonstrated ability to work independently while also being a collaborative team player.