Executive Secretary V Job at Clearance Jobs in Washington

divh2Executive Secretary V/h2pTuvli is hiring for an Executive Secretary V to support our DoS client located in Washington, DC. To join our team of outstanding professionals, apply today!/ppstrongResponsibilities/strong/pulliTrack, read, and analyze incoming correspondence, memoranda, submissions, and substantive policy papers to determine significance and coordinate appropriate distribution between CA/EX and directorates/offices./liliCreates and continually reviews and updates manuals and standard operating procedures for CA/EX./liliSubmits Time and Attendance reporting for CA/EX/GSD personnel and maintain all TA supporting documents./liliAssists with coordinating meetings, scheduling conference rooms, ordering supplies, and other administrative duties./liliWorks with CAs Staff Assistants and Executive Assistants to monitor internal tasks, deadlines, and deliverables./liliReceives and screens telephone calls and visitors; follow up to ensure necessary action is initiated and subsequently works to ensure that such action is completed as quickly as possible, as applicable and appropriate./liliEnters all forms of correspondence in final form including cables, memorandums, letters, briefing papers./liliMaintains work area in a professional manner (work area must be clean, presentable, and organized, per COR guidance)./liliEnsures automation equipment is operational (paper in the copier/fax machine, changes out printer ink cartridges, calls in work orders)./liliAssists with prepping conference rooms before and after social events and official events during the workday./liliAssists with setting up conference calls, coordinating with IT personnel to set up conferences requiring IT support./liliSupport onboarding and office readiness for incoming CA/EX staff by preparing workspaces, maintaining office management reference materials (e.g., seating charts, phone lists, welcome materials), and coordinating badge access./liliUses a high degree of independent judgment in researching regulations, and in determining the relationship between guidelines and organizational efficiency and program effectiveness; uses his or her judgment in choosing, interpreting, or adapting available guidelines to specific issues or subjects./liliAcknowledge and adhere to all standards for conduct, internal controls, the Privacy Act, and the protection and safeguarding of all Personally Identifiable Information (PII)./liliPrepare managers for appointment by briefing context and background data./liliRecord minutes from meetings./liliMaintain an organized filing system of paper and electronic documents according to the Department of State record retention policy./liliPrepare internal and external documents using a variety of office software, specifically Microsoft Word, Power Point, Publisher, Excel, and SharePoint according to CA and Department of State writing standards./liliPerform other appropriate tasks, assignments and duties as required and assigned by their immediate Government manager./li/ulpstrongQualifications/strong/pulliMust be a U.S. citizen with a minimum SECRET clearance./liliBachelors Degree and five to seven years of proven experience in administrative or management support./liliProficient in Microsoft Office software (SharePoint, Excel, Word, PowerPoint, Teams, Access, etc.)./liliExcellent organizational, communication, and writing skills to include timely and accurate responses to customers and colleagues needs and citing policy and procedures when applicable./liliExcellent customer service skills, including customer needs assessments, meeting quality standards for services, and proactive and on-going evaluation of customer satisfaction./liliAbility to interact effectively with others, in particular colleagues and personnel from senior executive to working level./liliAbility to multi-task, triage and re-prioritize as needed./liliDemonstrated proactive approach to problem solving and decision making./liliDemonstrated multi-tasking abilities to achieve performance goals and meet changing deadlines in a fast-paced and dynamic environment./liliHighly resourceful team-player and the demonstrated ability to work independently (i.e., self-starter)./liliBig-picture thinker, who pro-actively seeks opportunities for improvements and proposes sound and logical solutions./liliAbility to plan, draft, create, schedule, and/or implement projects and studies to completion to evaluate and recommend ways to improve the effectiveness and efficiency of work operations in a program or support setting./liliAbility to maintain a strict level of confidentiality./li/ulpstrongJob ID/strong 2025-20728 strongWork Type/strong On-Site strongPay Range/strong $50.00 strongHealth Welfare/strong $4.23 strongBenefits/strong SCA - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Vacation, holiday and sick Leave offered will be as defined under the DOLs Wage Determination./ppstrongCompany Description/strong/ppTuvli, an Akima company, is not just another federal IT contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska./ppAt Tuvli, the work you do every day makes a difference in the lives of our 15,000 Iupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States./ppFor our shareholders, Tuvli provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years./ppFor our government customers, Tuvli ensures that solutions are strictly aligned with agency processes and desired program outcomes while delivering the best value for technology investments./ppAs a Tuvli employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options./p/div