Executive Administrative Assistant Job at Clearance Jobs in Washington

divh2Executive Administrative Assistant/h2pOMNI Consulting Solutions, a rapidly growing boutique government consulting firm, is seeking a professional and highly motivated Executive Administrative Assistant to support an executive team within a critical law enforcement agency. This position is essential to maintaining smooth front office operations and supporting key leadership in fulfilling their mission. The ideal candidate will possess exceptional organizational, communication, and multitasking skills, with a proactive approach to managing day-to-day tasks and special projects in a fast-paced environment. Key responsibilities include:/ppstrongFront Office Operations:/strong/pulliProvide administrative support for the executive team, ensuring smooth daily operations./liliReceive and screen visitors and telephone calls while maintaining a professional presence./li/ulpstrongDocumentation and Reporting:/strong/pulliPrepare, draft, edit, and maintain reports, presentations, briefs, proposals, and other documents./liliOrganize and manage electronic materials, databases, servers, and SharePoint sites./liliMaintain logs, records, and files, including organizational charts, training records, and budgets./li/ulpstrongScheduling and Coordination:/strong/pulliAssist with calendar management, meeting scheduling, and conference room reservations./liliSupport the planning and coordination of meetings and special events, including logistics and accommodations./liliManage travel arrangements, including travel requests, accommodations, and expense reports./li/ulpstrongAdministrative Support:/strong/pulliProcess training requests, travel vouchers, conference requests, and personnel documents./liliOversee inventory management and ensure the organization of office materials and equipment./liliFacilitate onboarding and offboarding processes, including coordinating security clearance passage requests./liliSubmit funding requisitions and coordinate Government Purchase Card (GPC) transactions./li/ulpstrongLiaison and Communication:/strong/pulliServe as a point of contact for customer HR/Admin functions./liliCollaborate with subject matter experts and stakeholders to clarify, update, and finalize documents./liliTrack and provide updates on projects involving government personnel, contractors, and DoD partners./li/ulpExperience:/pulliMinimum of 8 plus years of experience supporting executive teams or management in a fast-paced environment./liliProficiency with Microsoft Office Suite, including PowerPoint, Excel, and Word./liliExperience operating standard office equipment such as telephones, copiers, scanners, and shredders./liliExperience managing schedules, meetings, travel arrangements, and credit card transactions./li/ulpSkills:/pulliExcellent written and oral communication skills./liliExceptional organizational skills and attention to detail./liliAbility to multi-task and manage competing priorities effectively./liliProactive and flexible mindset with a task-oriented approach to completing projects./liliBachelors Degree required/lilistrongTop Secret is required/strong/li/ulpWhy Join OMNI? OMNI Consulting Solutions is a boutique consulting firm specializing in creating game-changing value and simple solutions for complex demands. OMNI is built on the idea that change moves the world forward, and through creative and entrepreneurial leadership OMNI maintains a bold reputation within the DoD/Aerospace community and across the various other industries we support. As an OMNI employee, you can be assured of extensive growth opportunities, inordinately competitive salary compensation packages, and the unparalleled support of the OMNI family. We are an equal-opportunity employer, and our benefits packages are designed to meet the needs of all our employees and dependents:/pulliMedical Coverage/liliDental Benefits/liliVision Benefits/liliLife Insurance/lili401(k) Retirement Plan with Employer Matching/liliFully Vested on Day 1 of Employment/liliPaid Time Off Sick Leave/liliCompany Sponsored Social Events/li/ulIS IT A MATCH? If you are interested in this position or other opportunities at OMNI, please let us know! We only need your resume and some basic details to get things started. Even if you arent a match, we may still be interested! We will keep your resume on-file and will let you know if something matching your skills comes along. (Job code 11.25.9)/div