Kansas Staffing is hiring: Executive Assistant in Wichita

Executive Assistant

The Executive Assistant will provide comprehensive administrative and strategic support to the CEO of a dynamic manufacturing company. This role serves as a trusted partner to the CEO, managing complex schedules, facilitating communication across all levels of the organization, and ensuring the efficient operation of the executive office.

Key Responsibilities

Executive Support & Calendar Management

Manage and prioritize the CEOs complex calendar, scheduling meetings, appointments, and travel arrangements with discretion and foresight. Anticipate scheduling conflicts and proactively resolve issues before they arise. Coordinate executive meetings including agenda preparation, material compilation, and follow-up action items. Screen and prioritize incoming communications, determining urgency and appropriate response channels.

Communication & Liaison

Serve as primary point of contact between the CEO and internal/external stakeholders. Draft, edit, and proofread correspondence, presentations, and reports on behalf of the CEO. Facilitate communication flow between the CEO and senior leadership, plant managers, and department heads. Manage confidential and sensitive information with the highest level of discretion.

Meeting & Event Coordination

Organize and coordinate executive leadership meetings, board meetings, and company-wide events. Prepare detailed meeting materials, presentations, and briefing documents. Attend meetings as needed to capture action items and ensure timely follow-through. Coordinate site visits to manufacturing facilities and vendor locations.

Project Management & Special Initiatives

Lead and support special projects as assigned by the CEO. Track progress on key initiatives and provide status updates. Conduct research and analysis to support strategic decision-making. Coordinate cross-functional teams to execute CEO priorities.

Operational Excellence

Manage expense reports, invoices, and budget tracking for the executive office. Maintain organized filing systems for both digital and physical documents. Develop and implement processes to improve efficiency in the executive office. Coordinate travel logistics including complex domestic and international itineraries.