Executive Assistant Job at Colorado Staffing in Mobile

Executive Assistant

Salary: $58,872.00 - $64,908.00 Annually

Location: USA, CO

Job Type: Full Time

Job Number: TAA-03572-12.2025

Department: Department of Revenue

Division: Innovation, Strategy and Delivery-Administration

Opening Date: 12/23/2025

Closing Date: 1/2/2026 5:00 PM Mountain

FLSA Status: Exempt; position is not eligible for overtime compensation.

This position is open only to Colorado state residents.

Primary Physical Work Address: This is a remote position that is primarily tasked with performing work duties via flex-place (aka telework, work-from-home arrangements) with infrequent on-site visits with client groups, including to the position address at 2829 W Howard Place.

How To Apply: Please submit an online application for this position at www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

Department Contact Information: Haley Thompson, HR Analyst, haley.thompson@state.co.us

The mission of the Colorado Department of Revenue (CDOR) is to become a trusted partner to every Coloradan to help them navigate the complexities of government so they can thrive. We are driven by our values of service, teamwork, accountability, integrity, and respect. The vision of the department is to empower businesses and individuals through quality customer service, innovation, and collaboration. We celebrate diversity and support an equitable and inclusive culture. We embrace our differences because we believe this brings innovation to our work.

Description of Job: The ISD Division fosters and maintains a culture emphasizing deliberate strategic planning and transparent execution principles on technology investments in order to facilitate discussions on how to maximize resources available on the top priorities. The division is composed of project managers, product owners and analysts that specialize in application and organizational support services that enable change from legislative and strategic projects in the Colorado Department of Revenue Mission Divisions. ISD actively manages this portfolio of projects and systems for the Department of Revenue. The work unit ensures better customer service by providing mechanisms for efficient prioritization and consistent communication.

The typical day as an Executive Assistant: As an Executive Assistant, you will:

• Provide comprehensive administrative & technical support to the Senior Director and the ISD team
• Act as a liaison, expediting requests, manage communications, and arrange logistics
• Provide administrative support for division initiatives (WIGs, KPIs), and coordinate events
• Oversee critical HR administrative functions, including developing/maintaining the staffing plan and organization chart, and coordinate requisitions
• Manage the onboarding and off boarding process, assist with background screenings, and support performance management and temporary staffing operations
• Assist the Senior Director with budget tracking & monitoring
• Reconcile P-Card purchases, ensuring compliance with purchasing guidelines, preparing financial documentation, and generating regular reports
• Forecast the division's cost centers

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Residency Requirement: This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description: Administrator III - H1B3XX

Minimum Qualifications: Experience Only: Six (6) years of professional administrative experience in an occupation related to the work assigned to this position, which includes responsibility for program support, administrative coordination, policy or procedure implementation, operational analysis, and stakeholder communication. OR Education and Experience: A Bachelor's Degree from an accredited institution in Business Administration, Public Administration, Management, Finance or a closely related field. AND Two (2) years of professional administrative experience in an occupation related to the work assigned to this position, which includes responsibility for program support, administrative coordination, policy or procedure implementation, operational analysis, and stakeholder communication.

Preferred Qualifications: The ideal candidate will possess the following skills:

• Program operational support
• Policy or procedure interpretation
• Administrative process improvement
• Data tracking and reporting
• Stakeholder coordination experience
• Independent workout management
• Excellent written communication skills
• Federal, State or County government experience
• Ability to multitask in a fast-paced environment with strong attention to detail.
• Ability to prioritize workload and delegate assignments to meet goals and objectives.

Conditions of Employment with the CDOR: Employees are in a position of public trust in the performance of their job duties and must operate in a manner that maintains the highest standards of honesty, integrity, and public confidence. As a condition of employment with the CDOR, all personnel must file all necessary Colorado Individual Income Tax (CIIT) returns and pay tax obligations, therefore all employees must undergo a pre-employment evaluation of their tax records/accounts to ensure compliance with this policy. Final candidates must also complete a successful background investigation and reference check prior to appointment. Certain positions based on duties may require scheduled background investigations.

Pursuant to the Universal Driving Standards Policy, any worker who will be expected to drive a State-owned vehicle is responsible for maintaining a safe driving record and a valid driver license prior to driving any State-owned vehicle. To be compliant with the new fleet vehicle policy, Motor Vehicle Records (MVRs) will be pulled for review for workers who:

• Have an assigned State fleet vehicle
• Are required to operate a vehicle as part of the position
• Utilize a State fleet vehicle as a pool vehicle

Minimum Qualification Screening: A Human Resources Analyst will only review the work experience/job duties sections of the online job application, to determine whether you meet the minimum qualifications for the position for which you are applying. Only complete applications submitted before the closing date of this announcement will be reviewed.

Applicants must meet the minimum qualifications to continue in the selection process for this position. Do not use "see resume" or "see attached" statements on your application. Cover letters and resumes will not be accepted in lieu of the official State of Colorado online application. Part-time work experience will be prorated. List your employment history starting with the most recent job, including part-time, temporary, and volunteer jobs. If more than one job was held with a given organization, list each job held as a separate period of employment. Information must be accurate, including dates of employment. If it is found that information provided is falsified, you will not be considered for a job with the State of Colorado and/or may be removed from a job after hire. The eligible list established from this posting may be used to fill additional vacancies.

Email Address: All correspondence regarding your status in the selection/examination process will be conducted via email. Please set up your e-mail to accept messages from "state.co.us" and "info@governmentjobs.com" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email. If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. Appeal Rights: An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director. As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director. Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department's action. For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules.

Equity, Diversity, and Inclusion Compliance: The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Color