CDA - Executive Assistant Job at Colorado Staffing in Broomfield

Executive Assistant

Salary: Biweekly $2,155.27 - $3,669.77 Monthly $4,669.75 - $7,951.17 Annually $56,037.00 - $95,414.00

Location: Broomfield County, CO

Job Type: Full Time

Job Number: BAA-44797-12162025

Department: Department of Agriculture

Division: Commissioner's Office

Opening Date: 12/17/2025

Closing Date: 12/29/2025 4:59 PM Mountain

FLSA Status: Exempt; position is not eligible for overtime compensation.

Department Contact Information: Mary Hunt - mary.hunt@state.co.us or 303-869-9006

Organizational Purpose

This work unit exists to provide leadership, strategic direction, administrative support, fiscal and agricultural project analysis, personal and communication services, and other professional support to the Commissioner of Agriculture and the nine divisions of the Colorado Department of Agriculture. Services include general agency management; oversight of administrative activities; personnel administration; public affairs; public relations; legislative liaison; developing and implementing agency policies and directives; and collaborating with the Agricultural Commission on agricultural issues.

Major Objectives of the Position

This position serves as the Executive Assistant to the Commissioner of Agriculture, directly assisting the Commissioner and supporting the Deputy Commissioners, the Colorado Agricultural Commission, and the Regional Assistant Commissioners. As the Executive Assistant, the position provides a high level of executive service and conveys a professional persona in representing the Colorado Department of Agriculture.

Primary Duties

Executive Support and Schedule Management for the Commissioner of Agriculture Provide Executive-level administrative support for the Commissioner of Agriculture, including managing the Commissioner's schedule and completing critical procedural tasks on behalf of the Commissioner.

Agricultural Commission Administration and Member Support

Serve as the primary point of contact for the Colorado Agricultural Commission (Commission), consisting of nine members. In this duty, the position will implement the administrative actions needed to support the Agricultural Commission meetings and manage Commission members.

Event Coordination, Employee Engagement, and Technical Meeting Facilitation

Responsible for the planning and execution of various internal and public meetings, including in-person and virtual meetings such as Agricultural Commission, agency town hall meetings, workshops, all-staff meetings, external roundtables, and internal team meetings.

Managing Communications and General Administrative Duties

Serves as the first point of contact for the Commissioner, fielding inquiries from internal staff, public stakeholders, and agency partners. As the Executive Assistant, they will need to ensure communication to and from the Commissioner is timely, accurate, and clear. In addition, this position is responsible for various administrative duties necessary to support the Commissioner, Deputy Commissioner, and Regional Assistance Commissioners.

Other Duties

Performs other duties as assigned on special projects or to address immediate challenges. The position may be requested to work on special projects or tasks as needed for the Department.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Qualification: Proven Experience, Knowledge, Skills + Five (5) years of professional experience supporting executive leadership that includes experience in the completion of administrative tasks, schedule management, event planning, and use of online meeting tools (goggle, zoom, etc.). Part-time experience will be prorated. OR Education and Experience + A combination of related education and/or relevant experience leading high-level executive administrative work that includes completion of administrative tasks, schedule management, event planning, and use of online meeting tools (goggle, zoom, etc.)

Required Competencies

Clear understanding and experience in executive administrative support. Excellent interpersonal and communication. Project management skills: ability to multitask, problem-solve, prioritize, create systems and processes and collaborate with and engage others. Ability to work in a fast-paced environment and juggle multiple priorities, and able to react and adjust quickly to changing conditions and deadlines. Detail oriented. Demonstrated commitment to diversity, equity, and inclusion. Excellent communication skills; able to communicate effectively and articulately in writing and orally with diverse communities in all corners of the state. Work well under pressure and able to maintain a good work/life balance. Strong relationship management skills and excellent representation of the department in community interactions. A proven track record for developing and maintaining trusted relationships with stakeholders. Excellent negotiation and consensus building skills. Proactive approaches to problem-solving and with strong decision-making capability. Highly resourceful team-player, with the ability to also be extremely effective independently.

Important Information

Part of, or the entire selection process for this position will involve a review of the information you submit in your application materials. Therefore, it is paramount that in the experience portion of your application, you describe the extent that you possess the education, experience and competencies outlined in the job announcement as well as the special and/or preferred qualifications. Failure to include adequate information or follow instructions may prevent you from competing in subsequent measures used to arrive at a top group of applicants. Please submit the following: Online application (completed fully) describing how you meet the minimum qualifications OR If you are not able to submit an online application, a paper application is available at this link: PDF State Paper Application (Download PDF reader (https://get.adobe.com/reader/) ). Paper applications must be received (either by US mail or email to mary.hunt@state.co.usby the closing date and time of the application period listed on this announcement. DD214 (if applicable) Unofficial copy of transcripts (if applicable) Factors that will be assessed: Technical Competence Technical experience as it relates to the duties outlined in this job announcement. Depth and Breadth of Experience Experience that covers multiple areas outlined in this job announcement. Experience should be varied and not one dimensional and demonstrate a wide range of community involvement. Job Fit Experience will be evaluated to determine how well your past experience aligns with and meets the business needs of this position. Current experience is preferred. APPEAL RIGHTS: If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department's action. For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go tospb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, atspb.colorado.govunder Rules Supplemental Information