Executive Assistant Job at Oculens in Scottsdale

Oculens is a fast‑growing security system integrator, offering cloud‑based security and building technology solutions to organizations across the U.S. Our mission is to protect people and property through technology and relentless customer service. Job Title Executive Assistant Location Scottsdale, AZ Type Full‑Time, In‑Person Reports to Executive Team About Oculens We serve hundreds of schools, corporations, and public institutions—designing, selling, and servicing cutting‑edge AI systems. Why Oculens? We’re a nimble, founder‑led business with a big mission. We believe in giving you autonomy, mentorship, and the tools to succeed—without layers of red tape. If you want to move fast, work hard, and grow with a company driving change in the security industry, we want to meet you. About the Role We are seeking a highly organized, proactive, and detail‑oriented Executive Assistant to provide high‑level administrative and operational support to our Executive Team. This role is essential to keeping leadership aligned, organized, and focused in a fast‑paced, in‑person environment. The ideal candidate is resourceful, professional, and comfortable handling important information while anticipating needs and solving problems independently. Key Responsibilities Coordinate site evaluations for the Executive Team Serve as a primary point of contact for internal and external stakeholders Prepare and edit correspondence, reports, presentations, proposals, and leadership materials Take meeting notes and track follow‑ups, action items, and deadlines Handle information with professionalism and sound judgment Support executive initiatives, special projects, and research Provide on‑site, day‑to‑day support to leadership and office operations Travel onsite to client locations to map and design security systems based on direction from leadership Qualifications Strong organizational, time‑management, and multitasking skills Excellent written and verbal communication abilities High level of professionalism and sound judgment Proficiency with Google Workspace, Microsoft Office, scheduling tools, and working with an iPad Ability to work independently, anticipate needs, and thrive in a fast‑paced, in‑person environment Preferred Qualifications Experience supporting executive teams Familiarity with CRM systems, security systems, or technical sales environments Project management or operations experience What We Offer Competitive salary and benefits Close collaboration with senior leadership and decision‑makers Professional, in‑office work environment in Scottsdale, AZ Opportunities for growth and long‑term career development How to Apply Please submit your resume #J-18808-Ljbffr