The Archdiocese of Milwaukee
Parish Administrative Assistant
The Archdiocese of Milwaukee, Lakefield, Wisconsin, United States
Responsibilities
Answer phones, greet visitors, handle inquiries, and act as the initial point of contact for the parish
Screen incoming calls and visitors for Pastor and Parish Staff
Lead efforts to welcome and onboard new parishioners
Partner with ministry leaders for scheduling of events
Manage the Mass schedule, Mass intentions, and presider schedule
Collaborate with Pastoral Associate and Pastor to coordinate funerals
Maintain and update parish records, including sacramental records, membership rosters, and other vital statistics
Maintain records of financial stewardship, including weekly contributions and qualified charitable contributions
Provide accurate quarterly and annual reporting of parishioner contributions
Coordinate reporting with the Archdiocese as needed
Maintain an organized, clean, and efficient office environment; handle mail and packages; manage office and kitchen supplies inventory
Assist with general office duties such as copying, filing, proofreading, and light cleaning
Serve as the point of contact for office equipment maintenance and shredding services
Manage building access via keys, key fobs, and access management software
Lead and ensure compliance for Safe Environment at the Parish and School
Work in concert with parish and school office staff to ensure safe, secure, and timely bank deposit of all cash received
Assist in recording cash received from various parish and school activities
Assist in the Raise Right fundraising process
Provide secretarial services to the pastor, parish and school staff
Attend staff meetings, trainings, and retreats
Perform other duties as assigned by the Business Manager or Pastor
Liaise with Cemetery Committee, Funeral Homes, and Parishioners regarding the sale and use of cemetery plots and recordkeeping
Qualifications
High School diploma, 3-5 years of office experience
Customer service orientation: a welcoming, friendly, and helpful disposition is necessary for serving parishioners and the public
Strong communication skills: excellent verbal and written communication is essential for interacting with a wide range of people
Organizational abilities: highly organized with strong time management, calendaring, and prioritization skills
Technical proficiency: experience with and willingness to adapt to software including word processing, spreadsheets, and database systems
Confidentiality: the ability to handle sensitive information with discretion is crucial
Faith-based commitment: a passion for the church's mission and a desire to serve the community
Compensation Hourly
Additional Information
Start Date: 2026-02-01
Job Category: Parishes - Administrative
Employment Type: Full Time
To Apply Contact Lisa Jauron in the Business Office with your résumé at resumebusinessoffice@stjosephgrafton.org
Archdiocese of Milwaukee 3501 South Lake Drive, St. Francis, WI 53235 Phone: 414-769-3300 Toll-Free: 800-769-9373 Fax: 414-769-3408
#J-18808-Ljbffr
Answer phones, greet visitors, handle inquiries, and act as the initial point of contact for the parish
Screen incoming calls and visitors for Pastor and Parish Staff
Lead efforts to welcome and onboard new parishioners
Partner with ministry leaders for scheduling of events
Manage the Mass schedule, Mass intentions, and presider schedule
Collaborate with Pastoral Associate and Pastor to coordinate funerals
Maintain and update parish records, including sacramental records, membership rosters, and other vital statistics
Maintain records of financial stewardship, including weekly contributions and qualified charitable contributions
Provide accurate quarterly and annual reporting of parishioner contributions
Coordinate reporting with the Archdiocese as needed
Maintain an organized, clean, and efficient office environment; handle mail and packages; manage office and kitchen supplies inventory
Assist with general office duties such as copying, filing, proofreading, and light cleaning
Serve as the point of contact for office equipment maintenance and shredding services
Manage building access via keys, key fobs, and access management software
Lead and ensure compliance for Safe Environment at the Parish and School
Work in concert with parish and school office staff to ensure safe, secure, and timely bank deposit of all cash received
Assist in recording cash received from various parish and school activities
Assist in the Raise Right fundraising process
Provide secretarial services to the pastor, parish and school staff
Attend staff meetings, trainings, and retreats
Perform other duties as assigned by the Business Manager or Pastor
Liaise with Cemetery Committee, Funeral Homes, and Parishioners regarding the sale and use of cemetery plots and recordkeeping
Qualifications
High School diploma, 3-5 years of office experience
Customer service orientation: a welcoming, friendly, and helpful disposition is necessary for serving parishioners and the public
Strong communication skills: excellent verbal and written communication is essential for interacting with a wide range of people
Organizational abilities: highly organized with strong time management, calendaring, and prioritization skills
Technical proficiency: experience with and willingness to adapt to software including word processing, spreadsheets, and database systems
Confidentiality: the ability to handle sensitive information with discretion is crucial
Faith-based commitment: a passion for the church's mission and a desire to serve the community
Compensation Hourly
Additional Information
Start Date: 2026-02-01
Job Category: Parishes - Administrative
Employment Type: Full Time
To Apply Contact Lisa Jauron in the Business Office with your résumé at resumebusinessoffice@stjosephgrafton.org
Archdiocese of Milwaukee 3501 South Lake Drive, St. Francis, WI 53235 Phone: 414-769-3300 Toll-Free: 800-769-9373 Fax: 414-769-3408
#J-18808-Ljbffr