Carlsbad Tech
Academic Assistant at University of California San Francisco Oakland, CA
Carlsbad Tech, Oakland, California, United States, 94616
Academic Assistant – University of California San Francisco
Location: Hybrid remote in Oakland, CA.
Department Overview The Department of Orthopaedic Surgery at UCSF provides expert treatment for all aspects of musculoskeletal injuries, including inpatient and outpatient surgical care, rehabilitation, orthotics, and prosthetics. Our physicians have specific training and experience in a broad range of orthopaedic specialties such as sports medicine, trauma, joint replacement, pediatrics, oncology, spine, shoulder and elbow, foot and ankle, and hand. The Department is internationally recognized for its work in patient care, education, and research. Our basic and translational research programs focus on cartilage and disc regeneration, fracture healing, molecular and stem cell biology, bioengineering, and musculoskeletal development.
Role Responsibilities The function of the academic office of the Orthopaedic Surgery Service at UCSF is to provide high‑level administrative support services for the professional commitments of the faculty in the Department, including teaching and research activities. Under general supervision, working independently, this position is responsible for the complete coordination of the academic offices for the UCSF Department of Orthopaedic Surgery Faculty. The incumbent plays a significant, proactive, and creative role to facilitate and expedite the integration, communication, and coordination of all information and activities related to the full‑time faculty and clinical fellows associated with the services and programs supported within the department. This position will primarily support the Pediatrics division at UCSF Benioff Children’s Hospital in Oakland and handles special projects for the CAO as needed.
Compensation The hourly compensation range for this role is $29.03 – $41.55. An offer will consider the candidate’s experience, position requirements, and the current salary level of individuals working at UCSF in a similar role. For roles covered by a bargaining unit agreement, specific rules determine placement on the range.
Department Description UCSF’s Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off‑campus locations. Departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions.
Required Qualifications
Experience with preparation of technical manuscripts, abstracts, protocols, consent forms, reports, applications, and CVs
Experience making travel arrangements (air, conference, hotel, car reservations) and processing expense reimbursements
High level of confidentiality, discretion, and good judgment
Experience supporting C‑suite level executives, including calendaring and scheduling meetings, phone conferences
Experience with copy‑editing and proofreading
High school diploma or equivalent, including four years of related administrative/executive experience; or an equivalent combination of education and experience
Strong knowledge of MS Office (Word, Excel, PowerPoint, Outlook), Adobe Acrobat, and WordPress for HTML
Excellent interpersonal, oral, and written communication skills
Demonstrated ability to handle a variety of tasks with a high degree of accuracy (multitasking) and prioritize competing requests
Demonstrated record of reliability and excellent attendance
Ability to interact effectively with a wide range of executives/faculty, staff, trainees, campus, and community representatives, sometimes under pressure, remaining proactive, resourceful, professional, and efficient
Ability to meet tight deadlines and last‑minute requests efficiently and accurately
Preferred Qualifications
Experience working in an academic environment
Basic knowledge of scientific and medical terminology
Proven grants management experience
Knowledge of UC accounting practices, purchasing, and reimbursement
About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate‑level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10‑campus UC system dedicated exclusively to the health sciences. UCSF brings together the world’s leading experts in nearly every area of health, and is home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging, and stem cells.
Pride Values UCSF is a diverse community of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values. In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as in our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu. Join us to find a rewarding career contributing to improving healthcare worldwide.
Equal Employment Opportunity The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
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Department Overview The Department of Orthopaedic Surgery at UCSF provides expert treatment for all aspects of musculoskeletal injuries, including inpatient and outpatient surgical care, rehabilitation, orthotics, and prosthetics. Our physicians have specific training and experience in a broad range of orthopaedic specialties such as sports medicine, trauma, joint replacement, pediatrics, oncology, spine, shoulder and elbow, foot and ankle, and hand. The Department is internationally recognized for its work in patient care, education, and research. Our basic and translational research programs focus on cartilage and disc regeneration, fracture healing, molecular and stem cell biology, bioengineering, and musculoskeletal development.
Role Responsibilities The function of the academic office of the Orthopaedic Surgery Service at UCSF is to provide high‑level administrative support services for the professional commitments of the faculty in the Department, including teaching and research activities. Under general supervision, working independently, this position is responsible for the complete coordination of the academic offices for the UCSF Department of Orthopaedic Surgery Faculty. The incumbent plays a significant, proactive, and creative role to facilitate and expedite the integration, communication, and coordination of all information and activities related to the full‑time faculty and clinical fellows associated with the services and programs supported within the department. This position will primarily support the Pediatrics division at UCSF Benioff Children’s Hospital in Oakland and handles special projects for the CAO as needed.
Compensation The hourly compensation range for this role is $29.03 – $41.55. An offer will consider the candidate’s experience, position requirements, and the current salary level of individuals working at UCSF in a similar role. For roles covered by a bargaining unit agreement, specific rules determine placement on the range.
Department Description UCSF’s Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off‑campus locations. Departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions.
Required Qualifications
Experience with preparation of technical manuscripts, abstracts, protocols, consent forms, reports, applications, and CVs
Experience making travel arrangements (air, conference, hotel, car reservations) and processing expense reimbursements
High level of confidentiality, discretion, and good judgment
Experience supporting C‑suite level executives, including calendaring and scheduling meetings, phone conferences
Experience with copy‑editing and proofreading
High school diploma or equivalent, including four years of related administrative/executive experience; or an equivalent combination of education and experience
Strong knowledge of MS Office (Word, Excel, PowerPoint, Outlook), Adobe Acrobat, and WordPress for HTML
Excellent interpersonal, oral, and written communication skills
Demonstrated ability to handle a variety of tasks with a high degree of accuracy (multitasking) and prioritize competing requests
Demonstrated record of reliability and excellent attendance
Ability to interact effectively with a wide range of executives/faculty, staff, trainees, campus, and community representatives, sometimes under pressure, remaining proactive, resourceful, professional, and efficient
Ability to meet tight deadlines and last‑minute requests efficiently and accurately
Preferred Qualifications
Experience working in an academic environment
Basic knowledge of scientific and medical terminology
Proven grants management experience
Knowledge of UC accounting practices, purchasing, and reimbursement
About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate‑level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10‑campus UC system dedicated exclusively to the health sciences. UCSF brings together the world’s leading experts in nearly every area of health, and is home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging, and stem cells.
Pride Values UCSF is a diverse community of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values. In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as in our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu. Join us to find a rewarding career contributing to improving healthcare worldwide.
Equal Employment Opportunity The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
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