WRDC
We are looking for a reliable and detail-oriented Administrative Assistant to work closely with our Executive Assistant and support our leadership team and multiple departments. This role focuses on administrative coordination and day-to-day support to help keep the organization running smoothly. The Administrative Assistant will assist across our Commercial, Construction, Multifamily, Hospitality, and Executive teams and must be comfortable handling a wide range of tasks while maintaining organization, confidentiality, and professionalism.
Our company owns and self-manages a diverse portfolio of multifamily, commercial, and hospitality properties across Pennsylvania, Florida, and New Jersey, in addition to a growing tequila brand. This position requires sound judgment, strong organizational skills, and the ability to anticipate needs before they arise.
Key Responsibilities
Schedule meetings and travel while managing competing priorities and ensuring timely communication
Handle, prioritize, and direct incoming calls, emails, and correspondence
Draft, edit, and review correspondence and documents for executives
Assist with personal tasks such as bill payments, appointment scheduling, and travel arrangements
Maintain and organize electronic and paper files to ensure easy access and accurate recordkeeping
Take meeting minutes and distribute notes, as appropriate
Provide administrative support across departments including Commercial, Construction, Multifamily, Hospitality, and Executive teams
Order, track, and maintain office supplies
Handle sensitive and confidential information with discretion
Perform other duties as assigned
Qualifications
3+ years of experience in an administrative or office support role
Strong organizational skills and attention to detail
Ability to manage multiple tasks and shifting priorities
Clear and professional written and verbal communication skills
Comfortable working collaboratively and taking direction from senior staff
Proficient in Microsoft Office, Google Workspace, and general office tools
Working Conditions
Works in a collaborative office environment
Physical Demands
Ability to physically access all interior parts of the office
Ability to push, pull, lift, carry, or maneuver items with a weight of up to twenty (20) pounds independently and fifty (50) pounds with assistance
Compensation $45,000-50,000/yr
Seniority level: Entry level
Employment type: Full-time
Job function: Administrative
Location: Haverford, PA
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Our company owns and self-manages a diverse portfolio of multifamily, commercial, and hospitality properties across Pennsylvania, Florida, and New Jersey, in addition to a growing tequila brand. This position requires sound judgment, strong organizational skills, and the ability to anticipate needs before they arise.
Key Responsibilities
Schedule meetings and travel while managing competing priorities and ensuring timely communication
Handle, prioritize, and direct incoming calls, emails, and correspondence
Draft, edit, and review correspondence and documents for executives
Assist with personal tasks such as bill payments, appointment scheduling, and travel arrangements
Maintain and organize electronic and paper files to ensure easy access and accurate recordkeeping
Take meeting minutes and distribute notes, as appropriate
Provide administrative support across departments including Commercial, Construction, Multifamily, Hospitality, and Executive teams
Order, track, and maintain office supplies
Handle sensitive and confidential information with discretion
Perform other duties as assigned
Qualifications
3+ years of experience in an administrative or office support role
Strong organizational skills and attention to detail
Ability to manage multiple tasks and shifting priorities
Clear and professional written and verbal communication skills
Comfortable working collaboratively and taking direction from senior staff
Proficient in Microsoft Office, Google Workspace, and general office tools
Working Conditions
Works in a collaborative office environment
Physical Demands
Ability to physically access all interior parts of the office
Ability to push, pull, lift, carry, or maneuver items with a weight of up to twenty (20) pounds independently and fifty (50) pounds with assistance
Compensation $45,000-50,000/yr
Seniority level: Entry level
Employment type: Full-time
Job function: Administrative
Location: Haverford, PA
#J-18808-Ljbffr