Bluejack National
Administrative Assistant & Office Manager
Bluejack National, Granite Heights, Wisconsin, United States
Office Manager
Department & Department Number:
Executive and Administrative - 101
Directly Reports To:
Chief Executive Officer
FLSA Status:
Salary Exempt
Summary Of Our Cultural Beliefs Be Dependable.
I am loyal to the team and committed to the Bluejack mission and experience.
Integrity First.
I am accountable to be honest and always do the right thing.
Value People.
I empathize and respect others.
Speak Up.
I seek, listen and provide candid feedback to improve performance.
Empowerment.
I have the skills, resources and authority to create memorable experiences.
Be Remarkable.
I seek ways to be extraordinary and deliver a positive impact every day.
Position Summary The Office Manager will serve as a central support resource for the leadership team and will play a key role in creating a professional, welcoming environment for clients, investors, and visitors. This individual will ensure the office operates efficiently, coordinate high-level administrative functions, and uphold the firm’s standards of professionalism in all interactions.
Essential Duties And Responsibilities
Serve as the primary front-office representative: greet and assist clients, investors, guests, and service partners, ensuring all visitors receive a polished and professional experience.
Provide high-level administrative support to ownership and leadership, including managing calendars, scheduling meetings, coordinating travel, preparing meeting materials, and overseeing logistics.
Assist with the preparation and maintenance of internal and client-facing documents, presentations, reports, correspondence, and meeting packets with accuracy and attention to detail.
Manage daily office operations, including office supply inventory, mail and package handling, vendor coordination, and maintaining a clean and professional workspace.
Assist with client and investor servicing activities, including document collection, scanning, filing, and maintaining organized records.
Support special projects and ad-hoc tasks as assigned, demonstrating initiative, sound judgment, and the ability to anticipate needs.
Maintain strict discretion and confidentiality when handling sensitive business and client information.
Create a warm and welcoming environment for team members and visitors.
Consistently represent the firm with a professional demeanor that aligns with Bluejack Management Partners’ values and client expectations.
Minimum Qualifications
3–5+ years of experience in office management, executive support, or administrative roles within a professional services environment such as hospitality, private equity, corporate services, or similar.
Exceptional professionalism, strong interpersonal instincts, and the ability to interact confidently and appropriately with business leaders, clients, and external partners.
Excellent written and verbal communication skills with meticulous attention to detail; able to produce polished documents and client-facing materials.
Strong organizational and time-management abilities, capable of handling multiple priorities in a fast-paced setting.
High level of discretion, integrity, and judgment when managing confidential or sensitive information.
Proactive mindset with the ability to anticipate needs, be flexible, work independently, and problem-solve effectively.
Proficiency with Microsoft Office applications and comfort adapting to new software and technology as required.
Professional appearance and demeanor consistent with client-facing expectations.
Proven ability to coordinate complex schedules, meetings, and events with multiple stakeholders.
Education
Bachelor’s degree in Business Administration, Finance, Management, Hospitality, or a related field preferred; or 5+ years of equivalent experience in office management, executive support, or administrative roles within professional services, finance, private equity, wealth management, or high-end hospitality.
Proficient skills in Microsoft Office products including Excel, PowerPoint, Word, Office365, Teams, OneNote as well as other common office management and organizational systems.
Approximate Schedule And Hours Weekdays, weekends, and Holidays, schedule flexible as business dictates.
Bluejack Appearance And Grooming Standards The ideal Bluejack candidate embodies our mission and cultural beliefs, demonstrating a genuine passion for hospitality. With authentic, heart-driven service, they help foster an atmosphere where members and guests can relax, recharge, and renew. Candidates should reflect the Bluejack brand in their appearance, behavior, and communication. We value a polished, conservative presentation: natural hair and nail colors, minimal jewelry, closed-toe professional shoes, and no visible tattoos or off-brand logos. Management reserves the right to uphold grooming and uniform standards that align with the club’s expectations.
Licenses And Certifications Must possess a valid Texas Driver’s License and meet the driver safety policy requirements.
Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to sit or stand and move around for the entirety or majority of their day. While performing the duties of this position, the employee may be required to push, pull, bend, lift, and/or move up to 50 pounds.
We are an equal employment opportunity employer.
Acknowledgment The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.
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Executive and Administrative - 101
Directly Reports To:
Chief Executive Officer
FLSA Status:
Salary Exempt
Summary Of Our Cultural Beliefs Be Dependable.
I am loyal to the team and committed to the Bluejack mission and experience.
Integrity First.
I am accountable to be honest and always do the right thing.
Value People.
I empathize and respect others.
Speak Up.
I seek, listen and provide candid feedback to improve performance.
Empowerment.
I have the skills, resources and authority to create memorable experiences.
Be Remarkable.
I seek ways to be extraordinary and deliver a positive impact every day.
Position Summary The Office Manager will serve as a central support resource for the leadership team and will play a key role in creating a professional, welcoming environment for clients, investors, and visitors. This individual will ensure the office operates efficiently, coordinate high-level administrative functions, and uphold the firm’s standards of professionalism in all interactions.
Essential Duties And Responsibilities
Serve as the primary front-office representative: greet and assist clients, investors, guests, and service partners, ensuring all visitors receive a polished and professional experience.
Provide high-level administrative support to ownership and leadership, including managing calendars, scheduling meetings, coordinating travel, preparing meeting materials, and overseeing logistics.
Assist with the preparation and maintenance of internal and client-facing documents, presentations, reports, correspondence, and meeting packets with accuracy and attention to detail.
Manage daily office operations, including office supply inventory, mail and package handling, vendor coordination, and maintaining a clean and professional workspace.
Assist with client and investor servicing activities, including document collection, scanning, filing, and maintaining organized records.
Support special projects and ad-hoc tasks as assigned, demonstrating initiative, sound judgment, and the ability to anticipate needs.
Maintain strict discretion and confidentiality when handling sensitive business and client information.
Create a warm and welcoming environment for team members and visitors.
Consistently represent the firm with a professional demeanor that aligns with Bluejack Management Partners’ values and client expectations.
Minimum Qualifications
3–5+ years of experience in office management, executive support, or administrative roles within a professional services environment such as hospitality, private equity, corporate services, or similar.
Exceptional professionalism, strong interpersonal instincts, and the ability to interact confidently and appropriately with business leaders, clients, and external partners.
Excellent written and verbal communication skills with meticulous attention to detail; able to produce polished documents and client-facing materials.
Strong organizational and time-management abilities, capable of handling multiple priorities in a fast-paced setting.
High level of discretion, integrity, and judgment when managing confidential or sensitive information.
Proactive mindset with the ability to anticipate needs, be flexible, work independently, and problem-solve effectively.
Proficiency with Microsoft Office applications and comfort adapting to new software and technology as required.
Professional appearance and demeanor consistent with client-facing expectations.
Proven ability to coordinate complex schedules, meetings, and events with multiple stakeholders.
Education
Bachelor’s degree in Business Administration, Finance, Management, Hospitality, or a related field preferred; or 5+ years of equivalent experience in office management, executive support, or administrative roles within professional services, finance, private equity, wealth management, or high-end hospitality.
Proficient skills in Microsoft Office products including Excel, PowerPoint, Word, Office365, Teams, OneNote as well as other common office management and organizational systems.
Approximate Schedule And Hours Weekdays, weekends, and Holidays, schedule flexible as business dictates.
Bluejack Appearance And Grooming Standards The ideal Bluejack candidate embodies our mission and cultural beliefs, demonstrating a genuine passion for hospitality. With authentic, heart-driven service, they help foster an atmosphere where members and guests can relax, recharge, and renew. Candidates should reflect the Bluejack brand in their appearance, behavior, and communication. We value a polished, conservative presentation: natural hair and nail colors, minimal jewelry, closed-toe professional shoes, and no visible tattoos or off-brand logos. Management reserves the right to uphold grooming and uniform standards that align with the club’s expectations.
Licenses And Certifications Must possess a valid Texas Driver’s License and meet the driver safety policy requirements.
Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to sit or stand and move around for the entirety or majority of their day. While performing the duties of this position, the employee may be required to push, pull, bend, lift, and/or move up to 50 pounds.
We are an equal employment opportunity employer.
Acknowledgment The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.
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