Flatrock Manor
Flatrock AFC home is looking for a
proactive and detail-oriented Corporate Administrative Assistant
to provide essential support across our organization. In this role, you’ll manage a variety of administrative tasks—from handling mail and drafting documents to maintaining records, coordinating companywide meetings, and overseeing key trackers and software systems. If you thrive in a fast-paced environment and enjoy keeping operations running smoothly, we’d love to hear from you.
Duties and Responsibilities
Retrieve mail and distribute accordingly
Draft letters and documents; collect and analyze information
File and retrieve HR and corporate records, documents, and reports as needed
Assist with preparing for companywide meetings
Complete miscellaneous errands as needed, including but not limited to:
Picking up or dropping items
Oversee spreadsheets for various projects, including but not limited to:
Pop ins
Guardian calls tracker
Use various software, including word processing, spreadsheets, database, and presentation software
Prepare and format information for internal and external distribution
Maintain Microsoft TEAMS application as an administrator to add and remove users to home
Oversee vehicle tracker and complete Secretary of State renewals
Complete special order request purchases as assigned
Complete supply orders
Complete Amazon wish list as sent by CSAs
Assist the Community Support Advocate Manager with any Oakley or companywide events as needed
Maintain positive, open, and supportive relationship with all management and staff
Maintain and advocate for all Flatrock residents’ rights
Complete any additional tasks assigned
Qualifications
Must have High School diploma or equivalent
Reliable transportation
Valid driver's license
3+ years of experience in secretarial and/or administrative support roles
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Strong organizational skills with meticulous attention to detail
Proven ability to manage multiple tasks and produce error-free work under pressure
This job description indicates the general nature of the work and essential functions expected to be performed by employees within this position. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. The job description will be reviewed periodically as duties and responsibilities change with business necessity.
Coordinated Care Professional Services LLC embraces an employment environment that promotes recovery and discovery with an integrated person-centered approach to treatment services that is trauma informed and culturally competent. An employee in this or any position is expected to support this environment.
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proactive and detail-oriented Corporate Administrative Assistant
to provide essential support across our organization. In this role, you’ll manage a variety of administrative tasks—from handling mail and drafting documents to maintaining records, coordinating companywide meetings, and overseeing key trackers and software systems. If you thrive in a fast-paced environment and enjoy keeping operations running smoothly, we’d love to hear from you.
Duties and Responsibilities
Retrieve mail and distribute accordingly
Draft letters and documents; collect and analyze information
File and retrieve HR and corporate records, documents, and reports as needed
Assist with preparing for companywide meetings
Complete miscellaneous errands as needed, including but not limited to:
Picking up or dropping items
Oversee spreadsheets for various projects, including but not limited to:
Pop ins
Guardian calls tracker
Use various software, including word processing, spreadsheets, database, and presentation software
Prepare and format information for internal and external distribution
Maintain Microsoft TEAMS application as an administrator to add and remove users to home
Oversee vehicle tracker and complete Secretary of State renewals
Complete special order request purchases as assigned
Complete supply orders
Complete Amazon wish list as sent by CSAs
Assist the Community Support Advocate Manager with any Oakley or companywide events as needed
Maintain positive, open, and supportive relationship with all management and staff
Maintain and advocate for all Flatrock residents’ rights
Complete any additional tasks assigned
Qualifications
Must have High School diploma or equivalent
Reliable transportation
Valid driver's license
3+ years of experience in secretarial and/or administrative support roles
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Strong organizational skills with meticulous attention to detail
Proven ability to manage multiple tasks and produce error-free work under pressure
This job description indicates the general nature of the work and essential functions expected to be performed by employees within this position. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. The job description will be reviewed periodically as duties and responsibilities change with business necessity.
Coordinated Care Professional Services LLC embraces an employment environment that promotes recovery and discovery with an integrated person-centered approach to treatment services that is trauma informed and culturally competent. An employee in this or any position is expected to support this environment.
#J-18808-Ljbffr