Diocese of Austin
Administrative Assistant
Diocese of Austin, Parish of Saint William
Job Summary The Administrative Assistant is responsible for assisting the Parish Staff.
Essential Job Duties
Support and uphold the philosophy of Catholic ministry and the mission of Saint William Catholic Church in both professional and personal life.
Act as a witness to Gospel values by modeling the teachings of the Catholic Church.
Continuously grow in ministry by participating in religious ceremonies, training sessions, and reflection activities as directed.
Manage daily administrative activities in support of the pastor, including coordination and calendaring of events; filing, reviewing, and processing mail; screening and responding to calls and messages; drafting and preparing correspondence.
Ensure that all sacramental records for the parish are accurate and up-to-date.
Support the day‑to‑day operations of the parish front office.
Answer the phone.
Welcome visitors.
Provide information.
Take accurate messages and route them to staff in a timely manner.
Notify staff of a visitor's arrival.
Handle incoming mail.
Update internal telephone greetings as needed.
Check voicemail.
Compose and type letters in English and Spanish.
Enter information in the parish database.
Enter sacramental information in registers and database.
Print out sacramental certificates.
Write receipts.
Create forms needed for the Parish.
Report parish database postings.
Verify Catholic school matters.
Perform administrative and clerical tasks.
Complete accounting tasks as assigned.
Provide scheduling support.
Register faith formation.
Perform all other duties as assigned.
Pray for 30 minutes a day.
Knowledge, Skills, and Abilities
Provide excellent customer service and work effectively with staff, clergy, religious, and laity.
Operate various word‑processing software, spreadsheets, and database programs.
Communicate proficiently in English and Spanish.
Organize, prioritize, and utilize effective time‑management techniques.
Maintain confidentiality at all times.
Carry out multiple tasks and meet deadlines.
Follow instructions furnished in verbal or written format.
Maneuver heavy material.
Be skilled in Microsoft Office and cloud‑based applications.
Requirements Minimum Qualifications N/A (see Education and Training, Experience, Language, and Certifications below)
Education and Training
High School Diploma or GED acceptable to the Texas Education Agency.
Experience
Two (4) years of full‑time wage‑earning related work experience is required.
Language
English & Spanish.
Catholic Requirement
Must be a practicing Roman Catholic in good standing.
Licenses/Certifications
Valid Texas Driver’s license.
Must be certified in the Diocese of Austin EIM within 60 days of employment and maintain certification throughout the employment period.
Working Conditions
Employees of Saint William are engaged in ministry and closely tied to the Pastor in exercising his ministry and obligations to the Church.
Saint William is an at‑will employer.
All buildings and vehicles owned by Saint William are tobacco free.
Work may be in a fast‑paced environment with priorities and plans that may change rapidly.
Work on weekends, evenings, and some holidays may be required.
Exposure to religious ceremonies, conduct, and speech, including Catholic Christian prayer and liturgical celebrations.
Adherence to dress codes and conduct standards, including but not limited to EIM standards of conduct in the workplace and outside of the workplace.
Use of personal vehicles to drive to other parishes or other off‑site locations may be required.
Travel within and outside the parish to meetings and other events may be required.
Conform personal and professional activities to be consistent with and supportive of the mission, purpose, and moral teachings of the Roman Catholic Church.
Seniority level
Entry level
Employment type
Part‑time
Job function
Administrative
Industries
Religious Institutions
#J-18808-Ljbffr
Job Summary The Administrative Assistant is responsible for assisting the Parish Staff.
Essential Job Duties
Support and uphold the philosophy of Catholic ministry and the mission of Saint William Catholic Church in both professional and personal life.
Act as a witness to Gospel values by modeling the teachings of the Catholic Church.
Continuously grow in ministry by participating in religious ceremonies, training sessions, and reflection activities as directed.
Manage daily administrative activities in support of the pastor, including coordination and calendaring of events; filing, reviewing, and processing mail; screening and responding to calls and messages; drafting and preparing correspondence.
Ensure that all sacramental records for the parish are accurate and up-to-date.
Support the day‑to‑day operations of the parish front office.
Answer the phone.
Welcome visitors.
Provide information.
Take accurate messages and route them to staff in a timely manner.
Notify staff of a visitor's arrival.
Handle incoming mail.
Update internal telephone greetings as needed.
Check voicemail.
Compose and type letters in English and Spanish.
Enter information in the parish database.
Enter sacramental information in registers and database.
Print out sacramental certificates.
Write receipts.
Create forms needed for the Parish.
Report parish database postings.
Verify Catholic school matters.
Perform administrative and clerical tasks.
Complete accounting tasks as assigned.
Provide scheduling support.
Register faith formation.
Perform all other duties as assigned.
Pray for 30 minutes a day.
Knowledge, Skills, and Abilities
Provide excellent customer service and work effectively with staff, clergy, religious, and laity.
Operate various word‑processing software, spreadsheets, and database programs.
Communicate proficiently in English and Spanish.
Organize, prioritize, and utilize effective time‑management techniques.
Maintain confidentiality at all times.
Carry out multiple tasks and meet deadlines.
Follow instructions furnished in verbal or written format.
Maneuver heavy material.
Be skilled in Microsoft Office and cloud‑based applications.
Requirements Minimum Qualifications N/A (see Education and Training, Experience, Language, and Certifications below)
Education and Training
High School Diploma or GED acceptable to the Texas Education Agency.
Experience
Two (4) years of full‑time wage‑earning related work experience is required.
Language
English & Spanish.
Catholic Requirement
Must be a practicing Roman Catholic in good standing.
Licenses/Certifications
Valid Texas Driver’s license.
Must be certified in the Diocese of Austin EIM within 60 days of employment and maintain certification throughout the employment period.
Working Conditions
Employees of Saint William are engaged in ministry and closely tied to the Pastor in exercising his ministry and obligations to the Church.
Saint William is an at‑will employer.
All buildings and vehicles owned by Saint William are tobacco free.
Work may be in a fast‑paced environment with priorities and plans that may change rapidly.
Work on weekends, evenings, and some holidays may be required.
Exposure to religious ceremonies, conduct, and speech, including Catholic Christian prayer and liturgical celebrations.
Adherence to dress codes and conduct standards, including but not limited to EIM standards of conduct in the workplace and outside of the workplace.
Use of personal vehicles to drive to other parishes or other off‑site locations may be required.
Travel within and outside the parish to meetings and other events may be required.
Conform personal and professional activities to be consistent with and supportive of the mission, purpose, and moral teachings of the Roman Catholic Church.
Seniority level
Entry level
Employment type
Part‑time
Job function
Administrative
Industries
Religious Institutions
#J-18808-Ljbffr