Grace Klein Community, Inc.
Program Coordinator Assistant (1) Grace Klein Community
Grace Klein Community, Inc., Bessemer, Alabama, us, 35021
Program Coordinator Assistant
A full-time, hourly paid position, 40 hours per week.
Location address: 2701 Morgan Road, Bessemer, AL 35022
Grace Klein Community (GKC) is a nonprofit organization dedicated to fostering community, addressing food insecurity, and promoting sustainability. We work collaboratively with local and global partners to serve those in need, building relationships to create lasting impact.
Our most important function is as a ministry. People come FIRST. No matter what task is at hand, we do everything in our power to make a place for everyone. We stop and listen, we pray, we help encourage gifts, skills, and purpose. We foster relationships with people where they are, whether it is in abundance or crisis. Our vision comes down to the basics of the early church: “We all have a need; we all have something to give. If we all share what we have, we all have what we need.”
Position Summary The Program Coordinator Assistant supports the planning, coordination, and volunteer oversight for Grace Klein Community program initiatives. The role assists with day‑to‑day program operations, helps ensure events and distributions run smoothly, supports efforts to secure financial donations and sponsorships, and contributes to strategies to strengthen community engagement. The ideal candidate must excel in a fast‑paced environment, demonstrate resilience when managing numerous concurrent projects, maintain exceptional attention to detail, think critically and rapidly, and effectively coordinate multiple tasks simultaneously.
Key Programs Focus
Diaper Program
Elevate Program
Back-to-School Distribution Program
Christmas Program
Green Bin Initiative
Etsy
Quarterly Thank You Notes
General Responsibilities (including but not limited to)
Secure business, church, and organizational partners to support Grace Klein programs.
Secure tangible donation partners aligned with program needs.
Secure financial donation partners aligned with program needs.
Secure donation barrel partners for donation collections.
Secure event locations and coordinate event dates/times.
Administer barrel partner commitments, including drop‑offs and pickups.
Administer individual donor drop‑offs.
Assist the Programs Coordinator with reporting program progress.
Data tracking related to partner commitments.
Identifying partners to thank via social media or personal notes.
Volunteer oversight and task delegation.
Recruit volunteers to support program initiatives.
Setting up volunteer sign‑up platforms.
Creating awareness of volunteer opportunities.
Volunteer training, scheduling, delegation, and task supervision.
Support all program distributions and events.
Assist with intern oversight, ensuring interns are well‑equipped, trained, and knowledgeable about program operations and processes to effectively support and strengthen all program areas.
Maintain overall order and organization of the Community Outreach Hall.
Keep office spaces clean, organized, and free of clutter.
Program‑Specific Responsibilities (including but not limited to) Diaper Program
Manage diaper requests and onboard families into the program.
Strategy implementation to increase diaper donations.
Promotional efforts and community engagement.
Data entry and annual reporting.
Monthly diaper distribution days are fully planned and resourced.
Elevate Program
Secure program sponsorships.
Support special event planning, including food support and volunteer needs.
Data entry and reporting.
Promotional efforts for the program.
Back-to-School Distribution Program
Obtain sponsorships and barrel partners.
Facilitate school supply drives.
Annual reporting and data entry.
Program materials and logistics are prepared for distribution day.
Christmas Program
Secure sponsorships and barrel partners.
Communication between donors and recipients.
Papa J’s Workshop is prepared with all necessary supplies.
Promotional efforts and recordkeeping.
Green Bin Initiative
Driving bin collections at four locations to maximize recycling revenue.
Monitor all four bin locations and ensure consistency in donation flow.
Ensure only out-of-season or unusable clothing (stained, torn, smelly, etc.) is designated for bins.
Logistics for distributing bags to various locations and improving overall initiative efficiency.
Etsy
Promoting and increasing visibility for the Etsy store.
Maintain the Etsy storefront with current listings, descriptions, and product photography.
Fulfill Etsy orders accurately and on time.
Maintain the in-office storefront area so it is clean, orderly, and shopper‑ready.
Organize materials and inventory related to Etsy operations.
Quarterly Thank‑You Notes
Create quarterly template drafts for approval.
Recruit volunteers to assist with writing thank‑you notes.
Ensure thank‑you notes are written and mailed promptly.
Maintain inventory of supplies and request replacements as needed.
Update Monday.com with tracking and progress.
Qualifications
Strong organizational skills and attention to detail.
Ability to manage multiple programs and projects simultaneously.
Excellent communication and interpersonal skills.
Experience in volunteer coordination and community engagement preferred.
Comfortable working independently and as part of a team.
Ability to track inventory, donations, and program progress using data systems.
Strong written and verbal communication skills.
Creative skills or interest in promotional content and community engagement.
Experience working with volunteers or coordinating community projects preferred.
Comfortable managing merchandise, displays, and order fulfillment (Etsy/storefront).
Strong problem‑solving skills and flexibility to respond to evolving program needs.
Ability to maintain professionalism with donors, volunteers, and community partners.
Proficiency in basic computer tools (email, spreadsheets, Microsoft Office, online platforms, and Monday.com).
Notes
The position reports directly to the Programs Coordinator.
General work hours are Monday–Friday, 8:30 AM–5:00 PM.
Flexibility is required, as some days may require earlier start times or later end times based on program needs, especially during distributions and events (diaper distributions, School Supply Distribution, Christmas, and shoe pick‑ups).
Weekend flexibility is required, as staff participate in a rotating schedule to lead serve teams.
Must be willing and able to lift 25lbs+.
Application To apply, please email natalie@gracekleincommunity.com.
#J-18808-Ljbffr
Grace Klein Community (GKC) is a nonprofit organization dedicated to fostering community, addressing food insecurity, and promoting sustainability. We work collaboratively with local and global partners to serve those in need, building relationships to create lasting impact.
Our most important function is as a ministry. People come FIRST. No matter what task is at hand, we do everything in our power to make a place for everyone. We stop and listen, we pray, we help encourage gifts, skills, and purpose. We foster relationships with people where they are, whether it is in abundance or crisis. Our vision comes down to the basics of the early church: “We all have a need; we all have something to give. If we all share what we have, we all have what we need.”
Position Summary The Program Coordinator Assistant supports the planning, coordination, and volunteer oversight for Grace Klein Community program initiatives. The role assists with day‑to‑day program operations, helps ensure events and distributions run smoothly, supports efforts to secure financial donations and sponsorships, and contributes to strategies to strengthen community engagement. The ideal candidate must excel in a fast‑paced environment, demonstrate resilience when managing numerous concurrent projects, maintain exceptional attention to detail, think critically and rapidly, and effectively coordinate multiple tasks simultaneously.
Key Programs Focus
Diaper Program
Elevate Program
Back-to-School Distribution Program
Christmas Program
Green Bin Initiative
Etsy
Quarterly Thank You Notes
General Responsibilities (including but not limited to)
Secure business, church, and organizational partners to support Grace Klein programs.
Secure tangible donation partners aligned with program needs.
Secure financial donation partners aligned with program needs.
Secure donation barrel partners for donation collections.
Secure event locations and coordinate event dates/times.
Administer barrel partner commitments, including drop‑offs and pickups.
Administer individual donor drop‑offs.
Assist the Programs Coordinator with reporting program progress.
Data tracking related to partner commitments.
Identifying partners to thank via social media or personal notes.
Volunteer oversight and task delegation.
Recruit volunteers to support program initiatives.
Setting up volunteer sign‑up platforms.
Creating awareness of volunteer opportunities.
Volunteer training, scheduling, delegation, and task supervision.
Support all program distributions and events.
Assist with intern oversight, ensuring interns are well‑equipped, trained, and knowledgeable about program operations and processes to effectively support and strengthen all program areas.
Maintain overall order and organization of the Community Outreach Hall.
Keep office spaces clean, organized, and free of clutter.
Program‑Specific Responsibilities (including but not limited to) Diaper Program
Manage diaper requests and onboard families into the program.
Strategy implementation to increase diaper donations.
Promotional efforts and community engagement.
Data entry and annual reporting.
Monthly diaper distribution days are fully planned and resourced.
Elevate Program
Secure program sponsorships.
Support special event planning, including food support and volunteer needs.
Data entry and reporting.
Promotional efforts for the program.
Back-to-School Distribution Program
Obtain sponsorships and barrel partners.
Facilitate school supply drives.
Annual reporting and data entry.
Program materials and logistics are prepared for distribution day.
Christmas Program
Secure sponsorships and barrel partners.
Communication between donors and recipients.
Papa J’s Workshop is prepared with all necessary supplies.
Promotional efforts and recordkeeping.
Green Bin Initiative
Driving bin collections at four locations to maximize recycling revenue.
Monitor all four bin locations and ensure consistency in donation flow.
Ensure only out-of-season or unusable clothing (stained, torn, smelly, etc.) is designated for bins.
Logistics for distributing bags to various locations and improving overall initiative efficiency.
Etsy
Promoting and increasing visibility for the Etsy store.
Maintain the Etsy storefront with current listings, descriptions, and product photography.
Fulfill Etsy orders accurately and on time.
Maintain the in-office storefront area so it is clean, orderly, and shopper‑ready.
Organize materials and inventory related to Etsy operations.
Quarterly Thank‑You Notes
Create quarterly template drafts for approval.
Recruit volunteers to assist with writing thank‑you notes.
Ensure thank‑you notes are written and mailed promptly.
Maintain inventory of supplies and request replacements as needed.
Update Monday.com with tracking and progress.
Qualifications
Strong organizational skills and attention to detail.
Ability to manage multiple programs and projects simultaneously.
Excellent communication and interpersonal skills.
Experience in volunteer coordination and community engagement preferred.
Comfortable working independently and as part of a team.
Ability to track inventory, donations, and program progress using data systems.
Strong written and verbal communication skills.
Creative skills or interest in promotional content and community engagement.
Experience working with volunteers or coordinating community projects preferred.
Comfortable managing merchandise, displays, and order fulfillment (Etsy/storefront).
Strong problem‑solving skills and flexibility to respond to evolving program needs.
Ability to maintain professionalism with donors, volunteers, and community partners.
Proficiency in basic computer tools (email, spreadsheets, Microsoft Office, online platforms, and Monday.com).
Notes
The position reports directly to the Programs Coordinator.
General work hours are Monday–Friday, 8:30 AM–5:00 PM.
Flexibility is required, as some days may require earlier start times or later end times based on program needs, especially during distributions and events (diaper distributions, School Supply Distribution, Christmas, and shoe pick‑ups).
Weekend flexibility is required, as staff participate in a rotating schedule to lead serve teams.
Must be willing and able to lift 25lbs+.
Application To apply, please email natalie@gracekleincommunity.com.
#J-18808-Ljbffr