Administrative Assistant and Office Operations

* Prepare assigned expense reports including event related, writer travel, bus trip, & retreat expenses./* Schedule meetings for Executives and notify reception.* Coordinate domestic and international travel.* Assist Executives with all tasks related to running the Nashville office.* Maintain internal databases that include new signings, roster, contacts, third party vendors, and all chart/song activity and market share activity and perform research/projects based on that data - excluding PRO Awards/Songs, Nashville label roster & product manager lists.* Update e-blast contact groups in WCM’s email marketing system.* Send weekly charts to internal staff and writers, as requested.* Gather internal information for WCM’s corporate office, as requested (including weekly chart information to include in A&R Deck).* Office Organization (plaques, aesthetics, office decorations & furnishings).* Order gifts for songwriters and clients for life events and awards.* Coordinate purchasing of tickets for various events.* Develop and maintain WCM merchandise inventory.* Assisting WCM’s President with catalog organization and creating playlists.* Plan for internal WCM Events (offsites, retreats, corporate meetings, charity events, etc).* Primary contact for external visitors at the WCM Nashville office.* Coordinate with the receptionist to order and stock all office supplies and pantry.* Primary contact for internal company programs like Sharebite, Green Initiative, and future programs.* Keep signage (internal and external) updated.* Coordinate needs (staffing and otherwise) for internal & external events (e.g. industry parties, writers’ nights, etc)* Coordinate with cleaning staff/facilities needs around inside and outside areas of the building.* Be present for all company sponsored events to work as directed.* Prepare to take on other specific projects and tasks, as assigned, and enthusiastically volunteer to assist other team members whenever possible.* Three (3) to four (4) years of responsible administrative experience preferably in a music publishing or related business.* A satisfactory equivalent of education, training and experience in related fields and/or educational disciplines, sufficient to qualify for the requirements of position.* Ability to handle and safeguard confidential and proprietary information.* Effectively communicate internally and/or externally in a professional manner with excellent written and verbal skills* Demonstrate a high level of customer service.* Possess a strong work ethic.* Strong organization skills, high attention to detail.* Ability to adhere to deadlines and execute on tasks and handle multiple, diverse assignments while producing quality work and being accountable.* Manage time effectively and manage multiple responsibilities in a high-paced environment* Demonstrate ability to be innovative and suggest change/improvements within scope of work.* Anticipates needs and creates efficient and effective processes.* Self-starter, self-motivated, and takes responsibility/ownership of tasks.* Thinks outside the box proactively, strategically and analytically.* Demonstrate flexibility and adaptability to changing situations.* Familiarity with or prior experience using Google Workspace* Familiarity with or prior experience using Canva #J-18808-Ljbffr