City of Greeley
Salary
Full Salary Ranges:
$23.70 - $30.82
Anticipated Hiring Ranges:
$23.70 - $27.26
Why Do I See Two Salary Ranges?
The City of Greeley, in compliance with Colorado state law, includes a salary range for all positions posted. This law improves wage transparency. We post both the full salary range and the anticipated hiring range, where we expect to make an offer. Offers are based on experience, education, certifications, and other factors.
Job Summary The Administrative Assistant III position will provide a high level of administrative support for the designated department. This role supports the functional area in preparing and distributing agendas for various boards and commissions, taking and preparing detailed meeting minutes, posting and tracking legal notices, typing and compiling reports and correspondence, maintaining consistency in processes, and billing for services. This role supports and completes research and/or special projects, maintains data in organizational systems, files documents, answers telephones, and responds to internal and external customers.
Minimum Requirements
High School Diploma or equivalent.
Three (3) to five (5) years of administrative support experience with increased responsibility.
Possession of a valid driver’s license.
OR any combination of related education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job.
Preferred
Bilingual in English and Spanish.
Knowledge, Skills, and Abilities
Ability to solve a variety of problems and exercise sound independent judgment related to business office functions, including following the chain of command on sensitive matters.
Ability to understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
Ability to maintain confidentiality when dealing with sensitive issues.
Ability to work independently in the absence of supervision.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Build trust and maintain harmonious and respectful working relationships.
Travel Category A‑Standard Local Travel: This position requires occasional local travel within the County. Employees may be expected to walk or drive short distances to attend meetings, trainings, or perform work at other city buildings or partner sites.
Essential Functions
Fleet Operations & Technical Systems:
Daily use of AssetWorks Fleet Focus, role will have some duties related to work orders, inventory, fuel uploads, and billing.
General oversight of WEX fuel cards: issuance, reconciliation, and fraud monitoring.
Preparation of quarterly fuel tax refunds and ACH payments.
Support for motor pool billing and reporting, reporting anomalies to Fleet Manager.
Coordinate tool inventory management with Fleet Services shops and Foremen using a shared document for insurance tracking.
Financial & Procurement Support:
Accounts payable and reconciliation for Fleet Services Shops.
VISA (p‑card) reconciliation for Fleet Services staff.
Staff reimbursements processing.
Purchase order tracking and capital purchase documentation.
Budget monitoring and reporting with Fleet Manager and PW Budget Analyst.
Pull and review Expenditure Status Reports bi‑weekly for all Fleet shops.
Research and provide documentation for budget variances (over/under).
Submit bid exceptions, legal requests, and change orders as needed.
Administrative & Operational Support:
SOP development and updates.
Uniform and PPE coordination: Track eligibility for replacements (e.g., safety boots).
Manage who/when purchases and set up reimbursements.
Manage copiers (issues, support, and supply coordination).
Order and manage office supplies.
Maintain and disseminate Fleet Services contact list.
Administrator for fleet services shared inbox.
Participate in mail duty rotation with other division admins.
Coordinate and schedule interviews for new hires.
Assist with onboarding: PAFs, badge/key setup, purchase card requests.
Customer Service & Communication:
Support for walk‑ins, vendors, phone/email communications.
Relay information between departments and vendors (e.g., Finance, Facilities, Communications).
Coordinate meetings (Fire, Police, Equipment Boards): agendas, minutes, scheduling.
Event planning and internal communications.
Additional Duties:
This role requires cross‑training in Coordinator and Fleet Specialist duties.
Supports Fleet Services employees and interacts with multiple departments.
Requires independent judgment, multi‑tasking, and technical fluency.
Performs other duties as assigned.
Supervisory Responsibilities N/A
Work Environment And Physical Requirements
Work Environment:
Primarily based in a standard office environment, which involves working at a desk or workstation for extended periods.
The noise level is generally low to moderate, consistent with a typical office setting.
This position may occasionally require visits to other offices or off‑site locations for meetings or project work, depending on job responsibilities.
Physical Requirements:
Mobility: Minimal physical effort typically found in clerical work. Occasional walking or standing, ability to move throughout office location.
Dexterity: Ability to perform repetitive movements for typing, writing, and operating office equipment.
Strength: Ability to lift or carry objects weighing up to 15 pounds occasionally.
Endurance: Ability to maintain focus and productivity for periods while performing job duties.
Flexibility: Infrequent need to perform the following physical activities: bend/stoop/squat, climb stairs, push or pull, reach above shoulders.
Vision and Hearing: Sufficient visual ability to read printed or digital documents, view computer screens, and perform detail‑oriented tasks. Adequate hearing to participate in verbal conversations, virtual, phone, and in‑person communications.
EOE Statement The City of Greeley provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
ADA Statement We are committed to an inclusive and barrier‑free search process, and will provide accommodation, as needed, to those who request assistance through the ADA Coordinator at HR@Greeleygov.com.
Conditions Of Employment The City of Greeley is an at‑will employer. Employees and the City may terminate employment at any time for any or no reason. Candidates must successfully complete all pre‑employment screenings and employment eligibility verification. Pre‑employment screenings include a drug test, a background and national sex offender search, a motor vehicle record search, and, for some positions, a physical demands evaluation. For more information about City policies and practices during the recruitment process, including but not limited to EOE, Reasonable Accommodation, and pre‑employment screenings, please visit our career page herein.
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$23.70 - $30.82
Anticipated Hiring Ranges:
$23.70 - $27.26
Why Do I See Two Salary Ranges?
The City of Greeley, in compliance with Colorado state law, includes a salary range for all positions posted. This law improves wage transparency. We post both the full salary range and the anticipated hiring range, where we expect to make an offer. Offers are based on experience, education, certifications, and other factors.
Job Summary The Administrative Assistant III position will provide a high level of administrative support for the designated department. This role supports the functional area in preparing and distributing agendas for various boards and commissions, taking and preparing detailed meeting minutes, posting and tracking legal notices, typing and compiling reports and correspondence, maintaining consistency in processes, and billing for services. This role supports and completes research and/or special projects, maintains data in organizational systems, files documents, answers telephones, and responds to internal and external customers.
Minimum Requirements
High School Diploma or equivalent.
Three (3) to five (5) years of administrative support experience with increased responsibility.
Possession of a valid driver’s license.
OR any combination of related education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job.
Preferred
Bilingual in English and Spanish.
Knowledge, Skills, and Abilities
Ability to solve a variety of problems and exercise sound independent judgment related to business office functions, including following the chain of command on sensitive matters.
Ability to understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
Ability to maintain confidentiality when dealing with sensitive issues.
Ability to work independently in the absence of supervision.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Build trust and maintain harmonious and respectful working relationships.
Travel Category A‑Standard Local Travel: This position requires occasional local travel within the County. Employees may be expected to walk or drive short distances to attend meetings, trainings, or perform work at other city buildings or partner sites.
Essential Functions
Fleet Operations & Technical Systems:
Daily use of AssetWorks Fleet Focus, role will have some duties related to work orders, inventory, fuel uploads, and billing.
General oversight of WEX fuel cards: issuance, reconciliation, and fraud monitoring.
Preparation of quarterly fuel tax refunds and ACH payments.
Support for motor pool billing and reporting, reporting anomalies to Fleet Manager.
Coordinate tool inventory management with Fleet Services shops and Foremen using a shared document for insurance tracking.
Financial & Procurement Support:
Accounts payable and reconciliation for Fleet Services Shops.
VISA (p‑card) reconciliation for Fleet Services staff.
Staff reimbursements processing.
Purchase order tracking and capital purchase documentation.
Budget monitoring and reporting with Fleet Manager and PW Budget Analyst.
Pull and review Expenditure Status Reports bi‑weekly for all Fleet shops.
Research and provide documentation for budget variances (over/under).
Submit bid exceptions, legal requests, and change orders as needed.
Administrative & Operational Support:
SOP development and updates.
Uniform and PPE coordination: Track eligibility for replacements (e.g., safety boots).
Manage who/when purchases and set up reimbursements.
Manage copiers (issues, support, and supply coordination).
Order and manage office supplies.
Maintain and disseminate Fleet Services contact list.
Administrator for fleet services shared inbox.
Participate in mail duty rotation with other division admins.
Coordinate and schedule interviews for new hires.
Assist with onboarding: PAFs, badge/key setup, purchase card requests.
Customer Service & Communication:
Support for walk‑ins, vendors, phone/email communications.
Relay information between departments and vendors (e.g., Finance, Facilities, Communications).
Coordinate meetings (Fire, Police, Equipment Boards): agendas, minutes, scheduling.
Event planning and internal communications.
Additional Duties:
This role requires cross‑training in Coordinator and Fleet Specialist duties.
Supports Fleet Services employees and interacts with multiple departments.
Requires independent judgment, multi‑tasking, and technical fluency.
Performs other duties as assigned.
Supervisory Responsibilities N/A
Work Environment And Physical Requirements
Work Environment:
Primarily based in a standard office environment, which involves working at a desk or workstation for extended periods.
The noise level is generally low to moderate, consistent with a typical office setting.
This position may occasionally require visits to other offices or off‑site locations for meetings or project work, depending on job responsibilities.
Physical Requirements:
Mobility: Minimal physical effort typically found in clerical work. Occasional walking or standing, ability to move throughout office location.
Dexterity: Ability to perform repetitive movements for typing, writing, and operating office equipment.
Strength: Ability to lift or carry objects weighing up to 15 pounds occasionally.
Endurance: Ability to maintain focus and productivity for periods while performing job duties.
Flexibility: Infrequent need to perform the following physical activities: bend/stoop/squat, climb stairs, push or pull, reach above shoulders.
Vision and Hearing: Sufficient visual ability to read printed or digital documents, view computer screens, and perform detail‑oriented tasks. Adequate hearing to participate in verbal conversations, virtual, phone, and in‑person communications.
EOE Statement The City of Greeley provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
ADA Statement We are committed to an inclusive and barrier‑free search process, and will provide accommodation, as needed, to those who request assistance through the ADA Coordinator at HR@Greeleygov.com.
Conditions Of Employment The City of Greeley is an at‑will employer. Employees and the City may terminate employment at any time for any or no reason. Candidates must successfully complete all pre‑employment screenings and employment eligibility verification. Pre‑employment screenings include a drug test, a background and national sex offender search, a motor vehicle record search, and, for some positions, a physical demands evaluation. For more information about City policies and practices during the recruitment process, including but not limited to EOE, Reasonable Accommodation, and pre‑employment screenings, please visit our career page herein.
#J-18808-Ljbffr