Administrative Assistant

**PRIMARY PURPOSE/GENERAL DESCRIPTION:** * Coordinate the daily operations of the Dean of Students Office. Serve as the primary receptionist/greeter and administrative contact for the Dean of Students’ office.* Respond to various inquiries via in-person, phone, or email from students, faculty, staff, parents, and the general public.* Monitor and upkeep the front desk and hospitality areas to support a positive visitor experience. Sort and distribute office mail and deliveries.* Responsible for managing office inventory/supply orders, equipment maintenance, and the Division phone reference document.* Responsible for managing reservations for the Dean of Students Office conference room.* Monitor email inboxes for the Dean of Students Office for inquiries and providing appropriate responses as needed; and the All-Student listserv inbox for distributing approved communications to the student body.* Prepare and distribute Claremont Colleges Services toolkit/communications information.* This position performs calendaring and broad administrative support for the Assistant Vice President for Student Affairs (AVPSA), including managing access to the CARE@Scripps email inbox.* Assist with processing student employment documents, with direction from the Assistant Vice President.* Create and maintain student files and leave of absence requests in third-party software systems such as Maxient (case management) and Box (cloud storage) under the direction of the AVPSA.* Process invoices and purchasing card transactions for the three Student Affairs leaders: Title IX and Civil Rights Coordinator, Director of the EmPOWER Center, and Assistant Dean/Director of Case Management.* Create, update, and maintain content for the Division of Student Affairs website and publications.* Assist with signature Division of Student Affairs and/or College events such as New Student Programs & Orientation, Admitted Student Days, and Commencement.* Serve as back up to the Assistant to the Vice President for Student Affairs and Dean of Students, including scheduling and calendaring.* Other duties as assigned.* Active support for the College’s Principles of Community and Institutional Values in the performance of job duties.**REQUIRED KNOWLEDGE, SKILLS, ABILITIES:*** Demonstrate a high degree of professionalism, confidentiality, and initiative.* Excellent written and verbal communication skills, strong interpersonal skills with faculty, students, staff, and alums.* Competency with Microsoft Office and desktop publishing software; strong attention to detail and well-developed organizational skills. Demonstrate an understanding of the use of technology to support the Dean of Students Office initiatives and projects.* Ability to maintain confidentiality and manage sensitive student issues.* Ability to accurately compose written correspondence and develop reports having excellent knowledge of business writing procedures.* Knowledge of general fiscal management to process invoices, payroll-related matters, and purchasing card transactions.# **\*\*Please note: Current Scripps employees will need to apply for open positions through Workday. Please log into Workday and click on the “Jobs Hub” task to complete application process.** Scripps College is a top-ranked liberal arts college and the women’s college of The Claremont Colleges. Founded in 1926 by Ellen Browning Scripps, the College has provided exceptional education to equip talented students intellectually and morally with the skills, experience, and discernment to lead satisfying and productive professional and personal lives. In the founder’s words, “The paramount obligation of a college is to develop in its students the ability to think clearly and independently and the ability to live confidently, courageously and hopefully.” These fundamental principles remain central and relevant to the mission of the College today.Kiplinger’s Personal Finance ranks Scripps College among the Top 100 Best Values in Liberal Arts Colleges in the US. The Wall Street Journal places Scripps among the top 10 of Top Institutions in the West and in the top 100 of all colleges overall. Scripps College is ranked on multiple lists as one of the most beautiful college campuses and is listed in the National Register of Historic Places. #J-18808-Ljbffr