HR Green, Inc.
Administrative Assistant – HR Green, Inc.
Join our team! Our mission is
BUILDING COMMUNITIES. IMPROVING LIVES . With a history spanning over 110 years, HR Green has consistently delivered on this mission, establishing ourselves as a trusted partner for our colleagues, clients, and communities alike. We are proud to be ranked No. 168 on Engineering News Record’s Top 500 Design Firms list in 2023 and recognized as a Best Place to Work.
Summary We’re looking for an Administrative Assistant who keeps things moving — someone who keeps the office running efficiently and manages key administrative responsibilities that support the team’s success.
This role centers on supporting our St. Louis office—welcoming visitors, preparing documents, assisting project teams, and keeping shared spaces organized and comfortable. It also provides administrative assistance to our IT Department in tracking software renewal timelines, gathering vendor quotes, and keeping documentation current. The position is fully on site, based in Town and Country in the Maryville Centre business complex.
What You’ll Do
Serve as the first point of contact for visitors, deliveries, and staff inquiries, creating a welcoming and professional office environment.
Support daily office operations including mail, scanning, printing, document preparation, ordering supplies, and shared‑space organization.
Assist with coordinating office events, team gatherings, and small celebrations.
Provide administrative support to project managers including meeting minutes, formatting documents, bid tabs, and other administrative deliverables.
Set up conference rooms, coordinate meeting needs, and ensure common areas remain organized and equipped.
Assist with IT software‑related administrative tasks such as:
Tracking renewal timelines and gathering information as dates approach
Requesting quotes from vendors and coordinating basic next steps
Routing purchase requests and invoices for approval
Keeping organized documentation across spreadsheets and shared tools
Researching past invoices or renewal history when needed
What You Bring
5+ years of administrative support experience.
Strong attention to detail and comfort managing information in spreadsheets or tracking systems.
Clear and confident communication skills when working with internal stakeholders and external vendors.
Proficiency in Microsoft Office 365 with the ability to learn new systems.
A proactive, organized, and dependable approach to managing multiple tasks and deadlines.
Ability to work fully onsite Monday–Friday in our St. Louis office.
Benefits
Employee ownership opportunities
Hybrid and flexible work schedule
Performance‑based bonus program
Traditional and Roth 401(k) plans with immediate vesting of employer match
Tuition reimbursement for continued learning
Two days of paid volunteer time each year
Medical, dental, and vision insurance coverage
Parental leave
Onsite Fitness Gym and fitness membership reimbursement
Ergonomic desk and office set‑ups
Covered parking garage
Monthly office events, including Friendsgiving, game nights, holiday celebrations, charitable initiatives, and team offsites
HR Green is proud to be an affirmative action/ equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or other classification protected by applicable federal, state or local law.
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BUILDING COMMUNITIES. IMPROVING LIVES . With a history spanning over 110 years, HR Green has consistently delivered on this mission, establishing ourselves as a trusted partner for our colleagues, clients, and communities alike. We are proud to be ranked No. 168 on Engineering News Record’s Top 500 Design Firms list in 2023 and recognized as a Best Place to Work.
Summary We’re looking for an Administrative Assistant who keeps things moving — someone who keeps the office running efficiently and manages key administrative responsibilities that support the team’s success.
This role centers on supporting our St. Louis office—welcoming visitors, preparing documents, assisting project teams, and keeping shared spaces organized and comfortable. It also provides administrative assistance to our IT Department in tracking software renewal timelines, gathering vendor quotes, and keeping documentation current. The position is fully on site, based in Town and Country in the Maryville Centre business complex.
What You’ll Do
Serve as the first point of contact for visitors, deliveries, and staff inquiries, creating a welcoming and professional office environment.
Support daily office operations including mail, scanning, printing, document preparation, ordering supplies, and shared‑space organization.
Assist with coordinating office events, team gatherings, and small celebrations.
Provide administrative support to project managers including meeting minutes, formatting documents, bid tabs, and other administrative deliverables.
Set up conference rooms, coordinate meeting needs, and ensure common areas remain organized and equipped.
Assist with IT software‑related administrative tasks such as:
Tracking renewal timelines and gathering information as dates approach
Requesting quotes from vendors and coordinating basic next steps
Routing purchase requests and invoices for approval
Keeping organized documentation across spreadsheets and shared tools
Researching past invoices or renewal history when needed
What You Bring
5+ years of administrative support experience.
Strong attention to detail and comfort managing information in spreadsheets or tracking systems.
Clear and confident communication skills when working with internal stakeholders and external vendors.
Proficiency in Microsoft Office 365 with the ability to learn new systems.
A proactive, organized, and dependable approach to managing multiple tasks and deadlines.
Ability to work fully onsite Monday–Friday in our St. Louis office.
Benefits
Employee ownership opportunities
Hybrid and flexible work schedule
Performance‑based bonus program
Traditional and Roth 401(k) plans with immediate vesting of employer match
Tuition reimbursement for continued learning
Two days of paid volunteer time each year
Medical, dental, and vision insurance coverage
Parental leave
Onsite Fitness Gym and fitness membership reimbursement
Ergonomic desk and office set‑ups
Covered parking garage
Monthly office events, including Friendsgiving, game nights, holiday celebrations, charitable initiatives, and team offsites
HR Green is proud to be an affirmative action/ equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or other classification protected by applicable federal, state or local law.
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