ABNA Corporation
Administrative Billing Assistant
ABNA Corporation, Saint Louis, Missouri, United States, 63146
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Administrative Billing Assistant
role at
ABNA Corporation
Description We are seeking a highly motivated Billing Specialist for our Chicago, IL office to join the ABNA family. ABNA is seeking a detail-oriented and highly organized Administrative/Billing Assistant to support the Chicago office. This position plays a key role in processing billing, maintaining accounts receivable, and performing daily administrative operations that keep the office running smoothly. The ideal candidate is proactive, professional, and able to manage multiple priorities with efficiency and discretion.
Billing & Accounts Receivable
Prepare and process invoices and billing statements
Perform billing-related data entry and maintain supporting documentation
Send bill reminders and follow up with clients regarding outstanding invoices
Receive and record payments; ensure accurate deposit tracking
Research and resolve unbilled or mismatched billing items
Collaborate with accounting staff in St. Louis to support company-wide billing needs
Maintain accurate billing files in compliance with internal procedures
Administrative Support
Answer and route phone calls; provide professional customer service
Prepare clear and accurate written correspondence
Manage office filing systems (digital and physical)
Assist with printing, copying, scanning, and document assembly
Sort, distribute, and prepare incoming/outgoing mail and courier shipments
Order and maintain office supplies
Schedule meetings, travel arrangements, and conference logistics
Assist with special projects requiring data collection, research, or document preparation
Act as a liaison between Chicago staff and internal departments across ABNA
Requirements Education and Experience
Associate degree required; Bachelor’s degree preferred
2+ years administrative experience
1–2 years of billing, invoicing, or accounts receivable experience
Proficiency in Microsoft Office (Excel, Word)
Experience with accounting software (QuickBooks, Ajera, Deltek) preferred
Strong written and verbal communication skills
Excellent organizational and multitasking ability
High level of professionalism, discretion, and confidentiality
Position Type and Expected Hours of Work This is a full-time, in-person position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m.
Physical Demands This is largely an office role; however, occasional out-of-office may be necessary. This would require the ability to sit for extended periods of time, to lift files, open filing cabinets, and bend, stand or walk as necessary both in the office and at offsite locations.
Location Chicago, Illinois
Salary Range Competitive & commensurate with experience
Benefits Opportunity to participate in 401(k), medical, and other benefits after standard eligibility requirements are met.
Submission Requirements
Email resume to jobs@abnacorp.com for immediate and confidential consideration.
Applicants only. Recruiters – please do not contact this employer.
Please do not contact employer about other services, products, or commercial interests.
No phone calls about this job.
Qualified candidates will be contacted for interview.
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Administrative Billing Assistant
role at
ABNA Corporation
Description We are seeking a highly motivated Billing Specialist for our Chicago, IL office to join the ABNA family. ABNA is seeking a detail-oriented and highly organized Administrative/Billing Assistant to support the Chicago office. This position plays a key role in processing billing, maintaining accounts receivable, and performing daily administrative operations that keep the office running smoothly. The ideal candidate is proactive, professional, and able to manage multiple priorities with efficiency and discretion.
Billing & Accounts Receivable
Prepare and process invoices and billing statements
Perform billing-related data entry and maintain supporting documentation
Send bill reminders and follow up with clients regarding outstanding invoices
Receive and record payments; ensure accurate deposit tracking
Research and resolve unbilled or mismatched billing items
Collaborate with accounting staff in St. Louis to support company-wide billing needs
Maintain accurate billing files in compliance with internal procedures
Administrative Support
Answer and route phone calls; provide professional customer service
Prepare clear and accurate written correspondence
Manage office filing systems (digital and physical)
Assist with printing, copying, scanning, and document assembly
Sort, distribute, and prepare incoming/outgoing mail and courier shipments
Order and maintain office supplies
Schedule meetings, travel arrangements, and conference logistics
Assist with special projects requiring data collection, research, or document preparation
Act as a liaison between Chicago staff and internal departments across ABNA
Requirements Education and Experience
Associate degree required; Bachelor’s degree preferred
2+ years administrative experience
1–2 years of billing, invoicing, or accounts receivable experience
Proficiency in Microsoft Office (Excel, Word)
Experience with accounting software (QuickBooks, Ajera, Deltek) preferred
Strong written and verbal communication skills
Excellent organizational and multitasking ability
High level of professionalism, discretion, and confidentiality
Position Type and Expected Hours of Work This is a full-time, in-person position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m.
Physical Demands This is largely an office role; however, occasional out-of-office may be necessary. This would require the ability to sit for extended periods of time, to lift files, open filing cabinets, and bend, stand or walk as necessary both in the office and at offsite locations.
Location Chicago, Illinois
Salary Range Competitive & commensurate with experience
Benefits Opportunity to participate in 401(k), medical, and other benefits after standard eligibility requirements are met.
Submission Requirements
Email resume to jobs@abnacorp.com for immediate and confidential consideration.
Applicants only. Recruiters – please do not contact this employer.
Please do not contact employer about other services, products, or commercial interests.
No phone calls about this job.
Qualified candidates will be contacted for interview.
#J-18808-Ljbffr