Forest View Hospital
Administrative Assistant – Forest View Hospital
Forest View Hospital, a private 108‑bed psychiatric facility located seven miles southeast of downtown Grand Rapids, Michigan, seeks an organized and detail‑oriented Administrative Assistant to support the Chief Nursing Office (CNO) and nursing leadership team. The successful candidate will coordinate administrative processes, maintain records, and provide assistive support to nursing staff and clinical operations.
Essential Job Responsibilities \ Answer and return phone calls for the CNO and Assistant Chief of Nursing (ACNO); manage mail and correspondence.>
Collect, review, and analyze data; prepare reports and presentation materials.
Coordinate staffing needs for clinical shift supervisors; adjust staffing for census changes and patient acuity.
Maintain electronic files and archives in compliance with hospital retention policy.
Schedules and coordinates meetings; prepares meeting minutes.
Purchase medical, office supplies, furniture, and patient care items in accordance with hospital policy.
Track nursing staff absences; process time‑punch corrections and ensure accurate time records and cost‑center assignment.
Provide updates to supervisors when attendance concerns arise; prepare corrective action documentation for absences, tardies, no‑call/no‑shows, policy violations, and personal conduct.
Conduct interviews and recommend new hires for new mental health workforce candidates.
Assist in new‑employee orientation, performance evaluations, and infection control vaccine clinics and other regulatory reporting requirements.
Act as liaison between nursing administration, HR, and nursing staff; manage special projects and other duties as assigned.
Qualifications
High School Diploma required; associate degree preferred or equivalent combination of education and general office experience.
Previous experience in a health‑care environment preferred.
Experience using time‑keeping and scheduling software.
Knowledge of general office equipment required.
Benefits
Excellent Medical, Dental, Vision, and Prescription Drug Plans
401(k) with company match and discounted stock plan
Generous Paid Time Off (PTO) of 6.46 hours biweekly accrued
Basic Life Insurance of 1x your salary
Short‑Term Disability (STD) and Long‑Term Disability (LTD)
Student Loan Reimbursement Program (Up to $200 per month)
Tuition Reimbursement, Loan Forgiveness Program, and pet insurance
Hours Monday‑Friday, Day Shift.
About Universal Health Services Universal Health Services, Inc. (UHS) is one of the nation’s largest and most respected providers of hospital and healthcare services. UHS has an impressive record of achievement and performance, operating acute‑care hospitals, behavioral health facilities, outpatient facilities, and ambulatory care access points across the United States and internationally.
EEO Statement All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and fully support recruitment, selection, placement, promotion, and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws. We believe that diversity and inclusion among our teammates is critical to our success.
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Essential Job Responsibilities \ Answer and return phone calls for the CNO and Assistant Chief of Nursing (ACNO); manage mail and correspondence.>
Collect, review, and analyze data; prepare reports and presentation materials.
Coordinate staffing needs for clinical shift supervisors; adjust staffing for census changes and patient acuity.
Maintain electronic files and archives in compliance with hospital retention policy.
Schedules and coordinates meetings; prepares meeting minutes.
Purchase medical, office supplies, furniture, and patient care items in accordance with hospital policy.
Track nursing staff absences; process time‑punch corrections and ensure accurate time records and cost‑center assignment.
Provide updates to supervisors when attendance concerns arise; prepare corrective action documentation for absences, tardies, no‑call/no‑shows, policy violations, and personal conduct.
Conduct interviews and recommend new hires for new mental health workforce candidates.
Assist in new‑employee orientation, performance evaluations, and infection control vaccine clinics and other regulatory reporting requirements.
Act as liaison between nursing administration, HR, and nursing staff; manage special projects and other duties as assigned.
Qualifications
High School Diploma required; associate degree preferred or equivalent combination of education and general office experience.
Previous experience in a health‑care environment preferred.
Experience using time‑keeping and scheduling software.
Knowledge of general office equipment required.
Benefits
Excellent Medical, Dental, Vision, and Prescription Drug Plans
401(k) with company match and discounted stock plan
Generous Paid Time Off (PTO) of 6.46 hours biweekly accrued
Basic Life Insurance of 1x your salary
Short‑Term Disability (STD) and Long‑Term Disability (LTD)
Student Loan Reimbursement Program (Up to $200 per month)
Tuition Reimbursement, Loan Forgiveness Program, and pet insurance
Hours Monday‑Friday, Day Shift.
About Universal Health Services Universal Health Services, Inc. (UHS) is one of the nation’s largest and most respected providers of hospital and healthcare services. UHS has an impressive record of achievement and performance, operating acute‑care hospitals, behavioral health facilities, outpatient facilities, and ambulatory care access points across the United States and internationally.
EEO Statement All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and fully support recruitment, selection, placement, promotion, and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws. We believe that diversity and inclusion among our teammates is critical to our success.
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