Thompson Hine LLP
This range is provided by Thompson Hine LLP. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $55,000.00/yr - $85,000.00/yr
Direct message the job poster from Thompson Hine LLP
Project Management Consultants (PMC), a wholly owned subsidiary of Thompson Hine, is seeking a highly organized and tech-savvy Administrative Assistant to join our Cleveland office. The Administrative Assistant will oversee Project Management Consultants (PMC) billing and serve as a liaison between PMC and the Billing Department.
In this role, you will provide comprehensive administrative and operational support to the Managing Director and Project Management Consultants (PMC) team. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced professional environment supporting senior-level executives. Candidates with experience as an Administrative Assistant within a construction, engineering, or architectural firm are especially encouraged to apply, as this background aligns closely with the nature of the PMC team’s work.
ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES
Provide telephone service for PMC Consultants, including but not limited to, answering incoming calls, maintaining phone logs of incoming calls, communicating telephone messages, scheduling conference calls and reconciling long-distance telephone calls.
Establish and maintain the calendar for PMC Consultants. Monitor all incoming communications for PMC Consultants.
Coordinate travel arrangements and travel folder for PMC/Consultants and process business travel expenses.
Provide administrative support for PMC facilitations. This may include local travel. Draft and edit notes from facilitations.
Enter time into the timekeeping system.
Prepare and process invoices to PMC clients. Receive and log PMC checks and deliver to finance for deposit. Meet with Finance Department regarding PMC accounting issues and accounts receivable.
Receive and process invoices from PMC subconsultants, enter time into timekeeping system, and prepare check requisitions for payment of subconsultant services.
Communicate with Business Intake regarding potential Firm clients that may present a conflict of interest with PMC.
Prepare and process all new PMC billable and nonbillable client matters and Firm billable and nonbillable client matters initiated by Managing Director of PMC, including but not limited to, initiating conflict searches, completing Business Intake forms, monitoring Business Intake List for matters requiring Managing Director approval and provide follow-up on any conflict issues.
Receive, process, and respond appropriately to requests to PMC for certificates of insurance, tax forms and other government issued forms. Receive and respond to audit inquiry letters.
Respond to Construction Group Attorneys and PMC Consultants request for information and/or written materials. Review and edit proposals and other written materials prepared by PMC staff.
ADDITIONAL DUTIES AND RESPONSIBILITIES
Plan and coordinate all aspects of multi-party conferences and facilitations, including but not limited to, scheduling location, catering, attendee communication, and compiling documentation.
Other duties as assigned.
QUALIFICATIONS Education, Training and/or Experience
High school diploma or equivalent required.
Bachelor’s degree, preferred but not required.
Five + years of Administrative Assistant experience within a construction, engineering or architectural firm is highly desirable.
Knowledge, Skills, and Abilities
Proficient in software and terminology relevant to practice group area.
Knowledge of 10-key and ability to verify calculations on forms and documents.
Ability to work independently.
Ability to meet deadlines and adhere to time constraints.
Ability to organize and prioritize numerous tasks.
Possess interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, lawyers, and staff.
Excellent grammar, proofreading, and editing skills.
Ability to adjust work schedule, if required.
Ability to operate computer, typewriter, transcriber, and other office equipment.
Ability to type 75 words per minute.
Knowledge of drafting and typing correspondence, memoranda, and other legal documents.
The ability to screen telephone calls in a professional manner; the ability to effectively record and communicate messages.
The ability to be a team player and effectively work closely with administrative support staff (word processing, receptionists, Office Services, accounting and billing, etc.).
The position may require the ability to adapt to new technologies and/or add new job duties as directed.
Excellent customer service skills and telephone etiquette are mandatory.
Regular attendance and punctuality are essential functions of this job.
Ability to handle tasks under pressure.
Ability to adjust work schedule to work other hours, as required.
This position requires the employee to work onsite at a specified Thompson Hine office location based on a schedule determined by the Manager for the benefit of the department and firm. Changes to the location and/or schedule must be approved by the Manager and Human Resources. The incumbent in this position is not eligible for remote work for the first 90 days of employment, absent the employee’s office working in business continuity mode.
Preferred background in legal, construction, and billing.
Compensation is determined upon the market in which the position is located, the responsibilities of the position, the experience and skills of the applicant, and other job-related factors. The estimated salary range for this Cleveland position is $55,000 to $85,000.
Thompson Hine LLP is an Equal Opportunity Employer that offers competitive wages, and a robust benefit package. Benefits offerings include, but are not limited to, medical, dental, and vision insurance as well as Paid Time Off (PTO). This position requires the employee to work on-site at the Cleveland office on a schedule determined by the Manager for the benefit of the department and Firm.
Thompson Hine EEO Policy Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Engineering, Administrative, and Legal
Industries
Construction, Architecture and Planning, and Engineering Services
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Base pay range $55,000.00/yr - $85,000.00/yr
Direct message the job poster from Thompson Hine LLP
Project Management Consultants (PMC), a wholly owned subsidiary of Thompson Hine, is seeking a highly organized and tech-savvy Administrative Assistant to join our Cleveland office. The Administrative Assistant will oversee Project Management Consultants (PMC) billing and serve as a liaison between PMC and the Billing Department.
In this role, you will provide comprehensive administrative and operational support to the Managing Director and Project Management Consultants (PMC) team. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced professional environment supporting senior-level executives. Candidates with experience as an Administrative Assistant within a construction, engineering, or architectural firm are especially encouraged to apply, as this background aligns closely with the nature of the PMC team’s work.
ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES
Provide telephone service for PMC Consultants, including but not limited to, answering incoming calls, maintaining phone logs of incoming calls, communicating telephone messages, scheduling conference calls and reconciling long-distance telephone calls.
Establish and maintain the calendar for PMC Consultants. Monitor all incoming communications for PMC Consultants.
Coordinate travel arrangements and travel folder for PMC/Consultants and process business travel expenses.
Provide administrative support for PMC facilitations. This may include local travel. Draft and edit notes from facilitations.
Enter time into the timekeeping system.
Prepare and process invoices to PMC clients. Receive and log PMC checks and deliver to finance for deposit. Meet with Finance Department regarding PMC accounting issues and accounts receivable.
Receive and process invoices from PMC subconsultants, enter time into timekeeping system, and prepare check requisitions for payment of subconsultant services.
Communicate with Business Intake regarding potential Firm clients that may present a conflict of interest with PMC.
Prepare and process all new PMC billable and nonbillable client matters and Firm billable and nonbillable client matters initiated by Managing Director of PMC, including but not limited to, initiating conflict searches, completing Business Intake forms, monitoring Business Intake List for matters requiring Managing Director approval and provide follow-up on any conflict issues.
Receive, process, and respond appropriately to requests to PMC for certificates of insurance, tax forms and other government issued forms. Receive and respond to audit inquiry letters.
Respond to Construction Group Attorneys and PMC Consultants request for information and/or written materials. Review and edit proposals and other written materials prepared by PMC staff.
ADDITIONAL DUTIES AND RESPONSIBILITIES
Plan and coordinate all aspects of multi-party conferences and facilitations, including but not limited to, scheduling location, catering, attendee communication, and compiling documentation.
Other duties as assigned.
QUALIFICATIONS Education, Training and/or Experience
High school diploma or equivalent required.
Bachelor’s degree, preferred but not required.
Five + years of Administrative Assistant experience within a construction, engineering or architectural firm is highly desirable.
Knowledge, Skills, and Abilities
Proficient in software and terminology relevant to practice group area.
Knowledge of 10-key and ability to verify calculations on forms and documents.
Ability to work independently.
Ability to meet deadlines and adhere to time constraints.
Ability to organize and prioritize numerous tasks.
Possess interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, lawyers, and staff.
Excellent grammar, proofreading, and editing skills.
Ability to adjust work schedule, if required.
Ability to operate computer, typewriter, transcriber, and other office equipment.
Ability to type 75 words per minute.
Knowledge of drafting and typing correspondence, memoranda, and other legal documents.
The ability to screen telephone calls in a professional manner; the ability to effectively record and communicate messages.
The ability to be a team player and effectively work closely with administrative support staff (word processing, receptionists, Office Services, accounting and billing, etc.).
The position may require the ability to adapt to new technologies and/or add new job duties as directed.
Excellent customer service skills and telephone etiquette are mandatory.
Regular attendance and punctuality are essential functions of this job.
Ability to handle tasks under pressure.
Ability to adjust work schedule to work other hours, as required.
This position requires the employee to work onsite at a specified Thompson Hine office location based on a schedule determined by the Manager for the benefit of the department and firm. Changes to the location and/or schedule must be approved by the Manager and Human Resources. The incumbent in this position is not eligible for remote work for the first 90 days of employment, absent the employee’s office working in business continuity mode.
Preferred background in legal, construction, and billing.
Compensation is determined upon the market in which the position is located, the responsibilities of the position, the experience and skills of the applicant, and other job-related factors. The estimated salary range for this Cleveland position is $55,000 to $85,000.
Thompson Hine LLP is an Equal Opportunity Employer that offers competitive wages, and a robust benefit package. Benefits offerings include, but are not limited to, medical, dental, and vision insurance as well as Paid Time Off (PTO). This position requires the employee to work on-site at the Cleveland office on a schedule determined by the Manager for the benefit of the department and Firm.
Thompson Hine EEO Policy Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Engineering, Administrative, and Legal
Industries
Construction, Architecture and Planning, and Engineering Services
#J-18808-Ljbffr