SE
Southeastern Oklahoma State University’s Online and Distance Learning Department invites applications for the position of Academic Advisor.
SUMMARY The Academic Advisor for the Online and Distance Advising Center will work with new and current undergraduate and/or graduate students matriculating with the University in one of the online Academic Partnerships’ programs. This position works with students and faculty advisors to identify academic options, choose academic strategies, and generally achieve academic success. The advisor serves as a student resource for academic information and decision‑making strategies, assists students with advisement and enrollment, and serves as a liaison for students to answer questions regarding financial aid, billing, and any aspect of the educational experience at Southern. This position coordinates with other campus offices and departments including the Learning Center, Student Support Services, Career Management Center, Center for Instructional Design and Technology, and Library to assist with academic support activities. The position reports to the Director of the Center for Student Success.
ESSENTIAL DUTIES AND RESPONSIBILITIES Onboarding
Communicates with prospective students regarding transfer evaluation, program acceptance, and graduation requirements.
Creates an individualized degree plan for each student and ensures the plan is on file in Colleague Self‑Service.
Identifies admissions and financial aid problems for new and current students and assists them with resolution.
Ensures students understand how to navigate Colleague Self‑Service and Canvas online classroom.
For admitted students seeking to transfer credits, sends a copy of the student’s transcript(s), course description(s), and prior course syllabus(s) to the program coordinator/director for review and/or approval. Informs the students of the decision and memorializes all communication.
Ensures matriculated students receive information on program, steps in registration, and other support/student services.
Provides advising services for new and current students including assistance with planning and registration.
Memorializes all communication with students regarding enrollment, matriculation, and other enrollment‑related activities.
Evaluates all assigned students’ progress toward degree completion each semester.
Develops and maintains tracking system for student advisees. Develops intervention strategies accordingly.
Collaborates with faculty to ensure degree plans and program guidelines/requirements materials are current.
Provides/assists departments with degree clearance documentation.
Each semester proactively communicates with all assigned students to support continued enrollment.
Provides timely response to students requesting support.
Serves as a resource to students and an advocate in helping navigate University systems.
Provides basic, front‑line Colleague financial aid and business services support to students.
Assists in reintegration steps for students to complete their degrees.
Works with departments including Learning Center, SSS, CIDT, and Library as well as faculty to assist with development and implementation of academic support activities for students.
Reporting
Maintains and updates student contact and registration records and student completion report to Director of Center for Student Success, academic departments, and administration.
Assists academic departments with expected enrollment reports.
Provides activity and completion reports to academic departments and administration as requested.
Other
Works with Registrar and external partners to identify non‑completers and establish reintegration plan.
Serves as department liaison for transfer evaluation and program acceptance.
Supports other professional advisors as needed.
Assists faculty with resolving course wait list issues.
Participates in divisional and departmental professional development training sessions.
Adjusts office hours in non‑traditional times (past 5:00 pm or on weekends) as needed to meet student demand during peak enrollment times.
Other duties as assigned by the Director of the Center for Student Success.
ADDITIONAL PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES) 1.
Attendance and Dependability:
The employee can be depended upon to report to the assigned duty station at the scheduled time and complete work timely, accurately, and thoroughly, exhibiting conscientiousness.
2.
Communication and Contact:
The employee communicates effectively and professionally, both verbally and in writing, with superiors, colleagues, and individuals inside and outside the University.
3.
Relationships with Others:
The employee works effectively, relates well with others, exhibits a professional manner, and maintains a constructive working environment.
4.
Safety:
Employee works safely, attends required safety training, follows safety rules, participates in incident management preparation, and performs incident duties as assigned.
MINIMUM EDUCATION, TRAINING, AND EXPERIENCE REQUIRED:
Bachelor’s degree. Understanding of the needs of incoming students. Familiarity with non‑traditional students and online learning. Knowledge of University services including financial aid, degree completion activities, and academic support programs. Excellent computer skills.
PREFERRED:
2‑3 years’ experience working with college‑age and/or adult students. Past experience in academic support/retention programs and high degree of familiarity with SE support systems.
Founded in 1909 as a teachers’ college, Southern Oklahoma State University continues the strong tradition of producing outstanding educators for southeast Oklahoma and north Texas. Student enrollment is approximately 6,000 and the campus is situated in rural Oklahoma. The main campus is located in Durant, Oklahoma, which is 90 miles north of Dallas, Texas and 150 miles southeast of Oklahoma City. The community is close to Lake Texoma and the Choctaw Casino Resort. Southern Oklahoma State University is among the nation’s most affordable universities according to the U. S. News & World Report’s America’s Best colleges.
Salary will be commensurate with qualifications and experience. The preferred start date is January 16, 2026. Review of applications will begin immediately and continue until filled.
Southern offers a comprehensive benefits package including university‑paid health, vision, life insurance, long‑term disability, retirement contributions to Oklahoma Teachers Retirement System, tuition waiver for employees and spouse/dependents who wish to enroll at Southern. 24 paid holidays per fiscal year, generous leave package including annual/vacation leave, sick leave, personal leave, and birthday leave. In addition to SE paid benefits, many voluntary products are available such as 403(b), Health Savings Account, Flexible Spending Account, dental, short‑term disability, dependent life insurance and ancillary benefits.
Employment is contingent upon the results of a national criminal and sex offender background check. Candidates must be eligible to work in the United States. SE participates in E‑Verify.
SE is an AA/EEO employer committed to multicultural diversity.
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SUMMARY The Academic Advisor for the Online and Distance Advising Center will work with new and current undergraduate and/or graduate students matriculating with the University in one of the online Academic Partnerships’ programs. This position works with students and faculty advisors to identify academic options, choose academic strategies, and generally achieve academic success. The advisor serves as a student resource for academic information and decision‑making strategies, assists students with advisement and enrollment, and serves as a liaison for students to answer questions regarding financial aid, billing, and any aspect of the educational experience at Southern. This position coordinates with other campus offices and departments including the Learning Center, Student Support Services, Career Management Center, Center for Instructional Design and Technology, and Library to assist with academic support activities. The position reports to the Director of the Center for Student Success.
ESSENTIAL DUTIES AND RESPONSIBILITIES Onboarding
Communicates with prospective students regarding transfer evaluation, program acceptance, and graduation requirements.
Creates an individualized degree plan for each student and ensures the plan is on file in Colleague Self‑Service.
Identifies admissions and financial aid problems for new and current students and assists them with resolution.
Ensures students understand how to navigate Colleague Self‑Service and Canvas online classroom.
For admitted students seeking to transfer credits, sends a copy of the student’s transcript(s), course description(s), and prior course syllabus(s) to the program coordinator/director for review and/or approval. Informs the students of the decision and memorializes all communication.
Ensures matriculated students receive information on program, steps in registration, and other support/student services.
Provides advising services for new and current students including assistance with planning and registration.
Memorializes all communication with students regarding enrollment, matriculation, and other enrollment‑related activities.
Evaluates all assigned students’ progress toward degree completion each semester.
Develops and maintains tracking system for student advisees. Develops intervention strategies accordingly.
Collaborates with faculty to ensure degree plans and program guidelines/requirements materials are current.
Provides/assists departments with degree clearance documentation.
Each semester proactively communicates with all assigned students to support continued enrollment.
Provides timely response to students requesting support.
Serves as a resource to students and an advocate in helping navigate University systems.
Provides basic, front‑line Colleague financial aid and business services support to students.
Assists in reintegration steps for students to complete their degrees.
Works with departments including Learning Center, SSS, CIDT, and Library as well as faculty to assist with development and implementation of academic support activities for students.
Reporting
Maintains and updates student contact and registration records and student completion report to Director of Center for Student Success, academic departments, and administration.
Assists academic departments with expected enrollment reports.
Provides activity and completion reports to academic departments and administration as requested.
Other
Works with Registrar and external partners to identify non‑completers and establish reintegration plan.
Serves as department liaison for transfer evaluation and program acceptance.
Supports other professional advisors as needed.
Assists faculty with resolving course wait list issues.
Participates in divisional and departmental professional development training sessions.
Adjusts office hours in non‑traditional times (past 5:00 pm or on weekends) as needed to meet student demand during peak enrollment times.
Other duties as assigned by the Director of the Center for Student Success.
ADDITIONAL PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES) 1.
Attendance and Dependability:
The employee can be depended upon to report to the assigned duty station at the scheduled time and complete work timely, accurately, and thoroughly, exhibiting conscientiousness.
2.
Communication and Contact:
The employee communicates effectively and professionally, both verbally and in writing, with superiors, colleagues, and individuals inside and outside the University.
3.
Relationships with Others:
The employee works effectively, relates well with others, exhibits a professional manner, and maintains a constructive working environment.
4.
Safety:
Employee works safely, attends required safety training, follows safety rules, participates in incident management preparation, and performs incident duties as assigned.
MINIMUM EDUCATION, TRAINING, AND EXPERIENCE REQUIRED:
Bachelor’s degree. Understanding of the needs of incoming students. Familiarity with non‑traditional students and online learning. Knowledge of University services including financial aid, degree completion activities, and academic support programs. Excellent computer skills.
PREFERRED:
2‑3 years’ experience working with college‑age and/or adult students. Past experience in academic support/retention programs and high degree of familiarity with SE support systems.
Founded in 1909 as a teachers’ college, Southern Oklahoma State University continues the strong tradition of producing outstanding educators for southeast Oklahoma and north Texas. Student enrollment is approximately 6,000 and the campus is situated in rural Oklahoma. The main campus is located in Durant, Oklahoma, which is 90 miles north of Dallas, Texas and 150 miles southeast of Oklahoma City. The community is close to Lake Texoma and the Choctaw Casino Resort. Southern Oklahoma State University is among the nation’s most affordable universities according to the U. S. News & World Report’s America’s Best colleges.
Salary will be commensurate with qualifications and experience. The preferred start date is January 16, 2026. Review of applications will begin immediately and continue until filled.
Southern offers a comprehensive benefits package including university‑paid health, vision, life insurance, long‑term disability, retirement contributions to Oklahoma Teachers Retirement System, tuition waiver for employees and spouse/dependents who wish to enroll at Southern. 24 paid holidays per fiscal year, generous leave package including annual/vacation leave, sick leave, personal leave, and birthday leave. In addition to SE paid benefits, many voluntary products are available such as 403(b), Health Savings Account, Flexible Spending Account, dental, short‑term disability, dependent life insurance and ancillary benefits.
Employment is contingent upon the results of a national criminal and sex offender background check. Candidates must be eligible to work in the United States. SE participates in E‑Verify.
SE is an AA/EEO employer committed to multicultural diversity.
#J-18808-Ljbffr