Administrative Assistant Job at Clearance Jobs in Huntsville

divh2Administrative Assistant/h2pPerforming normal office functions such as setting up and maintaining files, maintaining calendars, provide phone coverage, interviewing callers and making proper referrals, arranging and support on-site and offsite meetings to include video teleconferences and Microsoft Teams meetings, conferences, and associated catering. Arranging travel plans for assigned group and preparing expense reports. Receiving, referring and answering mail. PowerPoint chart/agenda production and reproduction. Maintaining team rosters and organizational charts. Act as the programs employee engagement lead by developing new and innovative ways to engage with employees including hosting monthly meetings and requesting employee feedback. Assist with coordinating volunteer support for program events by managing volunteer lists and sending communications regarding logistics. Supporting morale and diversity events within the facility. Providing backup and fill-in for the VP and site directors administrative assistant during absences. Supporting customer relations and interfacing including customer visits and meetings, setup of meetings, and coordination of badge access and visit requests with LM Security./ph3Basic Qualifications/h3pPrevious Administrative Assistant experience. Proficiency in Microsoft Office, including Outlook, Excel, PowerPoint, and Word. Experience managing emails, calendars, and schedules. US Citizenship is required with the ability to obtain and maintain a Secret security clearance./ph3Desired Skills/h3pExperience with managing and/or assisting employee morale events including maintaining budget. Strong verbal and written communication skills. At least three years of administrative office or related experience. Experience managing distribution lists and sending large scale communications. Experience managing Outlook calendars. Experience setting up, coordinating and running telecom meetings via Microsoft Teams. Working knowledge of VTC systems. Experience with Concur expense reporting tool. Experience with Lockheed Martin administrative systems and processes including LM Procure to Pay (P2P) system. Ability to collaborate and work effectively in a diverse team environment. Effective time management skills, ability to organize and prioritize work assignments, and attention to detail./ppThis position requires a government security clearance, you must be a US Citizen for consideration. Clearance Level: Secret./ppLockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics. The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration./p/div